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Rappahannock United Way is seeking a detailed oriented Tax Site Assistant&nbsp;to assist with the delivery and promotion of RUW Tax Sites and Events and to&nbsp;provide general oversight of tax sites in accordance with all IRS requirements. This is a part time, seasonal on-site role located in Fredericksburg, Virginia.&nbsp;

Rappahannock United Way

Tax Site Assistant

Vision and Mission:At United Way of Northeast Florida, we envision a community of opportunity where everyone has hope and can reach their full potential. Our mission is to solve our community’s toughest challenges by connecting people, resources and ideas. Diversity, Equity and Inclusion is not only valued and demonstrated in our hiring practices, it is a fundamental part of our mission throughout our organization and the communities we serve. &nbsp;Our Values:• Teamwork – We work together to accomplish our goals and help each other succeed. • Innovation - We are fearless, imaginative trail blazers. • Mission Focused- We are passionate about our community’s wellbeing and creating &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; lasting change. • Integrity – We are honest, transparent and act ethically to create trust. • Excellence – We set clear, high expectations for ourselves and our work. &nbsp;Purpose of Position:An Accounts Payable (AP) &amp; Payroll Specialist is responsible for timely and accurate data entry and payment processing of company’s payables and payroll, reconciling related accounts and completing various reporting requirements while adhere with company’s internal policies and procedures. Key Responsibilities and Essential Functions:&nbsp;• Monitor and manage dedicated AP &amp; Payroll inboxes&nbsp;• Enter and post invoices, grant request, expense reimbursements, allocation payouts, and &nbsp; &nbsp; other payables into accounting system&nbsp;• Confirm proper GL coding of such entries and attach relative support and approvals&nbsp;• Generate and process monthly designation payouts&nbsp;• Ensure payment requests are processed and paid in a timely and accurate manner while &nbsp; &nbsp; &nbsp; adhering to financial policies and procedures&nbsp;• Investigate and resolve problems associated with processing of AP and payroll&nbsp;• Maintain and ensure accuracy of vendor files/records (name, address, W-9, ACH &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; information, etc.)&nbsp;• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly &nbsp; &nbsp; &nbsp; vendor statements&nbsp;• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted &nbsp; &nbsp;for and properly posted.&nbsp;• Generate reports detailing accounts payables status&nbsp;• Prepare grant financial reporting and invoicing on the monthly basis&nbsp;• Establish and maintain relationships with new and existing vendors&nbsp;• Assist during the annual external audit&nbsp;• Prepare supporting documents/vendor records for tax return preparation&nbsp;• Prepare and file annual forms 1099&nbsp;• Collect, calculate, and enter data to maintain and update payroll and administrative &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; databases and software programs&nbsp;• Review timesheet data, payroll information and pension feedback files to ensure &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;completes and accuracy&nbsp;• Process changes to payroll, such as new hires, terminations, and wage increases&nbsp;• Resolve payroll and pension discrepancies by collecting and analyzing information&nbsp;• Process payroll and pension contributions, ensuring that employees receive accurate and &nbsp; &nbsp; &nbsp;timely payments&nbsp;• Compile summaries of earnings, taxes, deductions, leave, and non-taxable wages and &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; reporting on this&nbsp;• Maintain accurate records of payroll documentation and transactions.&nbsp;• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best &nbsp; &nbsp; &nbsp; &nbsp; practices.&nbsp;• Coordinate with HR department to ensure correct employee data&nbsp;• Provide payroll information when requested by answering questions and requests&nbsp;• Maintain employee confidence and protects payroll operations by keeping information &nbsp; &nbsp;confidential&nbsp;• Stay current with changes in legislation that may affect payroll&nbsp;• Perform other such duties as may be assigned by the supervisory team&nbsp;• These job responsibilities are to be the main emphasis of this position. As with every job at United Way, it is not possible to define jobs precisely. Should the need exist, every person in the organization will assist in any way necessary to assure an efficient and cooperative environment. Experience/Qualifications:&nbsp;• Bachelor’s degree in finance, accounting or any other related field&nbsp;• At least 3 years of proven experience in the similar role&nbsp;• Efficient with NetSuite, Paychex, and other accounting and payroll tools&nbsp;• Knowledge and understanding of GAAP (General Accepted Accounting Principles)&nbsp;• Familiar with payroll procedures and can manage multiple tasks in a timely and effective manner&nbsp;• Utilizes payroll software and employs a keen understanding of financial and tax regulations to perform duties&nbsp;• Demonstrated proficiency in the use of computer equipment, phones, various software programs and resource file&nbsp;• Intermediate level Excel skills and hands-on experience with proprietary software • Excellent organizational skills and attention to detail&nbsp;• Proactive to identify and resolve problems&nbsp;• Comfortable working in a fast-paced environment and adapt readily to changes&nbsp;• Ability to work effectively under stress and maintain productivity and composure under pressure&nbsp;• Effectively prioritizes work and establishes clear goals in coordination with supervisor&nbsp;• Ability to work with limited supervision while maintaining motivation and a high standard of work&nbsp;• Strong listening and written and verbal communication skills&nbsp;• A clear understanding of the importance of confidentiality&nbsp;• Service-oriented – understands the purpose of their work and the importance of delivering a high standard of work&nbsp;• Flexibility to work within a hybrid, remote environment&nbsp;• Overtime as assigned&nbsp;• Ability to pass a background check and pre-employment drug screening&nbsp;• Keep all activities in line with the core values and contribute to the positive culture of United Way of NE Florida&nbsp;• Actively participate in the broader organizational activities and be a brand steward within the community, outside agencies and/or programs to enhance United Way services to the community&nbsp;• Staff members who drive a vehicle on UWNEFL business must provide proof of a valid driver’s license and current automobile insurance &nbsp;Compensation and Benefits:&nbsp;• Competitive Pay – Commensurate with education and experience based on current market&nbsp;• Health Insurance – Generous zero to low-cost Medical, Dental, and Vision for employees and dependents&nbsp;• 403(b) Matching – Generous matching up to 6% of annual pay&nbsp;• Holidays – 11 paid holidays, three personal holidays, and four year-end bonus days• Vacation – Two weeks paid vacation • Flexible Schedule – Hybrid working environment with the ability to modify as needed&nbsp;• Vibrant Work Environment – office space in The Jessie in downtown Jacksonville, a nonprofit and community gathering space in a sustainable, state-of-the-art facility with free monthly parking&nbsp;• Purpose – Help United Way transform NEFL into a community of opportunity and hope for ALL people&nbsp;• Employee Assistance Program&nbsp;• A fun, challenging, and inclusive culture &nbsp;General Physical Requirements for Essential Functions of the Job: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and/or hear. Continual use of the hands with wrist and finger movement using a keyboard is required. Specific vision abilities required by this job include long hours viewing a computer monitor screen. The employee may occasionally travel using personal vehicle and/or work outside normal office environment. This description is not designed to contain a comprehensive inventory of all responsibilities and qualifications required of all team members assigned to this position. It is intended only to describe the key elements relative to each section. Also, duties and/or requirements of this position may be modified, added or deleted at any time. This supersedes all descriptions previously written for the same position. Unique equivalent skills and experience may possibly substitute for required position requirements. &nbsp;Additional Information: The attributes listed above represent our current thinking for the role. You can be a great candidate even if you don't fit everything we've described. You can also have important skills we haven't thought of. If that's you - even if you’re on the fence - we encourage you to apply and tell us about yourself! Unique equivalent skills and experience may possibly substitute for required position requirements. We have built an environment that celebrates the differences in backgrounds and experiences. United Way invests in activities that lead to greater inclusion, diversity, and equity. We are an equal-opportunity employer and we especially encourage and invite members of traditionally underrepresented communities to apply. United Way of Northeast Florida is an Equal Opportunity Employer and a Drug Free Work Environment. UWNEFL reserves the right to adjust work location.

United Way of Northeast Florida

Northeast Florida

Accounts Payable & Payroll Specialist

Summary of Job: &nbsp;This position is responsible for providing financial, administrative, and clerical services to the Finance Department in order to ensure effective, efficient and accurate financial operations. Primary activities include accurate processing of incoming payments, collections, campaign pledge processing, purchase orders, and providing instructions and/or account support to other personnel in accordance with established practices. Other activities to include&nbsp;accurate processing of authorized invoices, recording, updating and reconciling related financial information, budget monitoring, payroll processing, and providing instructions and/or accounting support to other personnel in accordance with established practices.&nbsp;

Capital Area United Way

Finance Manager 

Title:&nbsp;Volunteer and Outreach Coordinator&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;Reports to:&nbsp;Director of Marketing &amp; Public RelationsAbout United Way of Northern Utah: United Way of Northern Utah is a 501(c)(3) non-profit organization that serves Weber, Morgan, Box Elder, Cache, and Rich counties. Its mission is to unite people and organizations to build a healthy, stable, well-educated community where individuals, families, and neighborhoods thrive. Website:&nbsp;<a href="http://www.uwnu.org&amp;nbsp" target="_blank">http://www.uwnu.org&amp;nbsp</a>;Goal:&nbsp;United Way of Northern Utah (UWNU) convenes rigorous and effective partnerships to improve the health, education, and financial stability of every person. Volunteers play a critical role in strengthening relationships, building a sense of pride in community development, and empowering programs to increase their impact. As such, UWNU is seeking a Volunteer and Outreach Coordinator to lead our organization in recruiting volunteers to build capacity for our internal programs and provide guidance and support to UWNU departments and programs in volunteer management and retention best practices. This position will enhance and develop equitable, meaningful volunteer opportunities to connect and inspire through year-round engagement and communication. In addition, the Volunteer and Outreach Coordinator will facilitate an internal UWNU Outreach Committee to help organize our community event tabling efforts, support promoting a cohesive brand, and prioritize efforts based on capacity and opportunity. Proactive in nature, UWNU seeks a self-motivated candidate who is confident in actively engaging with volunteers and managing competing priorities.Key Responsibilities:&nbsp;Volunteer Recruitment to Build Capacity for UWNU Departments and Programs<ul><li>Proactively engage throughout the community to recruit volunteers for multiple&nbsp;UWNU departments, programs, and services through tabling at events, presenting to partners and groups, implementing targeted outreach, utilizing virtual platforms/social media, and fielding volunteer inquiries.&nbsp;</li><li>Collaborate with UWNU programs and services to understand specific volunteer needs, tailor recruitment strategies based on program requirements (e.g., one-time events vs. long-term commitments), and build a diverse network of potential volunteers through innovative and creative approaches to community engagement.</li><li>Develop and maintain a segmented volunteer database (e.g., one-time, long-term, corporate, and group volunteers) and implement a mass communication platform to engage and notify individuals about relevant volunteer opportunities.</li><li>Stay informed about community volunteer projects and needs, referring volunteers to opportunities outside of UWNU (e.g., court-ordered service, youth activities), and collaborate with colleagues to support community partner requests for volunteer assistance and events.</li></ul>Build and Uphold Organization-Wide Best Practices for Volunteer Management and Retention<ul><li>Create a volunteer retention process to ensure the long-term success of our recruitment efforts, including appreciation strategies, recognition, leadership opportunities, and professional development.</li><li>Create a consistent and cohesive volunteer management process to improve the volunteer experience and how UWNU organizationally tracks, onboards, and manages volunteers.</li><li>Attend professional development opportunities as they arise with UServe and other volunteer management support organizations and disseminate information on best practices on management of volunteers throughout the organization.&nbsp;</li><li>Collaborate with internal colleagues to plan and implement volunteer appreciation events for all UWNU volunteers.</li></ul>Coordinate UWNU Outreach Efforts<ul><li>Organize attendance and be the point of contact for UWNU for all outreach event requests and prioritize (A) which programs, services, and opportunities to promote at the events and (B) which events to attend based on capacity and opportunity.</li><li>Facilitate the UWNU Outreach Committee</li></ul>Operational Position Management and Documentation<ul><li>Oversee action items in the marketing department action plan and lead out relevant portions of the department’s logic model and organization's strategic priorities.</li><li>Create and uphold SMART goals for recruitment, outreach, and organization-wide best practices.</li><li>Track all required volunteer data for reports related to funding, annual impact, and effectiveness of strategies implemented.</li><li>Oversee a recruitment and outreach budget and complete monthly spending reports.</li><li>Support fundraising efforts and identify funding opportunities especially by cultivating volunteers for continued engagement and future fundraising requests.</li></ul>Other duties as assigned&nbsp;Required Competencies:&nbsp;<ul><li>Volunteer Coordination: Proven ability to recruit and engage volunteers.&nbsp;</li><li>Team Player: Works well with others to achieve a shared goal, while also contributing to the team's success.</li><li>Collaborative: Understand the roles and contributions of all community sectors and mobilize resources (financial and human) through meaningful engagement.&nbsp;</li><li>Project Management: Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.</li><li>Detail-Oriented: Strong attention to detail, ensuring accuracy and thoroughness in all tasks, with the ability to identify and correct errors, follow procedures precisely, and maintain high standards of quality in work.</li><li>Tech Proficiency: Comfort using digital tools such as GivePulse or other volunteer management system, Canva, Adobe, Microsoft 365, Google Suite, email platforms, and social media management tools.</li><li>Written and Verbal Communication: Strong ability to communicate effectively with diverse stakeholders through emails, verbal conversations, reports, and presentations.</li><li>Relationship Building: Ability to engage, motivate, and maintain positive relationships with volunteers, community members, and colleagues.</li><li>Mission-Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities.&nbsp;</li><li>Problem-Solving: The ability to troubleshoot issues, resolve conflicts, and adapt to changes quickly in a fast-paced environment</li><li>Adaptability to Change: Willingness to adapt to new processes, technologies, and program requirements, and help others adjust as well</li><li>Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.&nbsp;</li><li>Action-oriented: Look for new solutions to old problems and take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.&nbsp;</li><li>Responsive: Ability to respond promptly, prioritize inquiries, and act as needs arise.</li></ul>Required Qualifications:&nbsp;<ul><li>Minimum 2 years administrative/office assistant work</li><li>Minimum 2 years project management experience</li><li>Excellent organizational skills (including task and time management)</li><li>Associate’s degree or 2-3 years of related work experience required</li><li>Ability to maintain a flexible work schedule, adjust as needed to occasional evening and weekend activities and events, and occasional local travel within the UWNU service area of Northern Utah.&nbsp;</li><li>Must possess a valid driver's license, auto insurance, and daily access to a reliable vehicle.</li></ul>Preferred Qualifications:<ul><li>Bachelor’s degree in a relevant field (or equivalent experience).&nbsp;</li><li>Experience utilizing Just Serve, GivePulse, or similar volunteer management systems.</li><li>Familiarity with the Canva online design program for creating promotional materials.</li><li>Strong network in the Northern Utah community.</li></ul>Wage: $39,000 - $43,000 annually based on experience and qualifications; annualized based on working 40 hours per week.Location: Ogden, Utah (hybrid/remote work options available as approved by the direct supervisor).&nbsp;Hours: Full-time (40 hours), non-exempt, hourly; UWNU hours of operation are Monday-Friday, 8:00am to 5:00pm. UWNU strives for employees to have great work-life balance and allows for remote work assuming it does not interfere with productivity, results, and/or quality of relationships with partners. Work hours are subject to change based on UWNU and/or events and activities happening in the community.&nbsp;Benefits:&nbsp;A comprehensive benefits plan includes vacation, sick, holidays, health, dental, vision,&nbsp;and life and an organization-matched 403(b) plan of up to 10% after one&nbsp;year.&nbsp;How to Apply: Send a cover letter AND resume to <a href="mailto:jbrowning@uwnu.org" target="_blank">jbrowning@uwnu.org</a>Closing Date:&nbsp;November 11, 2024

Volunteer and Outreach Coordinator

United Way of Johnson County is looking for an entry-level social work or human services candidate for the Helpline Associate position. The Helpline Associate will join an existing team of five staff. This individual provides quality health and human services information to over 1500 callers who are in need with the intent to link those persons to appropriate resources for assistance to assume the daily responsibilities of the Helpline program, The Helpline Associate will report to the Executive Director and work closely with other staff on several other United Way of Johnson County programs, including Operation Bundle Up (winter coat collection and distribution), Christmas Angels, and the No Place to Call Home program (homeless prevention and intervention).Sampling of Job Duties:- Provide information and referrals about health and human services to individuals and organizations via telephone, email, and walk-in contact, when required-Assess client needs, identify appropriate resources, provide all necessary information, and identify alternatives resources for clients, as appropriate.Maintain accurate client data records by collecting all appropriate demographics.-Advocate on behalf of clients who are in a crisis while working with community partners to provide comprehensive information on services, for example assisting homeless individuals to available shelters.Assist with safety planning if clients are in an unsafe environment-Assist No Place to Call Home Program-Assist the staff with Operation Bundle Up, including managing the planning committee, working with collection locations, recruiting volunteers for the program, and event set up and implementation-Be responsible for the Helpline brochure including the following: maintaining and updating the current information on a bi-yearly basis or as significant program changes occur in the community; responsible for design, writing and production; ensure adequate supply is maintained for all times of the year; distribution to designated locations on a bi-yearly schedule; track distribution including numbers distributed and locations; and recruit volunteers to assist with production and distribution of the brochures.-Stay current and knowledgeable about community resources and available programs through networking with social service providers, governmental agencies, township trustees, health-care providers, educational services and faith-based organizations.-Be responsible for submitting grants and requested information to current funders.-Assist other staff with the Christmas assistance program, including phone support for applicants and donors and data entry of applications-Assist with other functions of United Way of Johnson County, including but not limited to, Fast Track, Day of Caring, Annual Celebration and Kick Off

United Way of Johnson County

Helpline Associate

1 


United Way of El Paso County is committed to improving the lives and futures of all people 
in the community. We bring together expertise, funding and volunteer support to positively 
impact education, health, basic needs, and financial stability. In partnership with others, we 
work to eliminate inequities experienced by diverse populations so that all people have a 
safe, healthy home environment, achieve their educational potential, and increase their 
financial stability. We commit to building bridges across cultural, racial, religious, and 
economic boundaries. 

Position: 

Reports To: 

Purpose: 

OUTREACH AND COMMUNICATIONS COORDINATOR 
 
Senior Director of Community Resiliency 
 
The Outreach Coordinator contributes to the achievement of United 
Way’s mission and vision through development and implementation 
of marketing strategies and outreach services for the El Paso 
United Family Resiliency Center, which assists with the needs of 
victims and families affected by the El Paso Walmart mass violence 
incident. 


 
MAJOR DUTIES &amp; RESPONSIBILITIES: 

 
Marketing and Communication 

The Outreach Coordinator supports the Family Resiliency Center by developing and 
fulfilling the duties of a comprehensive event and outreach marketing plan. 

ï· Works with the center’s Director to coordinate educational and resource events, 
activities and workshops. 

ï· Develop collaborative relationships with a wide variety of El Paso area 
neighborhood organizations, schools, city and county agencies, as well as faith-
based organizations and other partners. 

ï· Plan and implement promotional strategies for all programming to broaden program 
participation and deepen general public awareness of Center through multiple 
channels including print, digital, and broadcast, public presentations and grassroots 
communication. 

ï· Establish relationships with service agencies for optimal understanding as to what 
is provided, to whom and for what purpose. 

ï· Collect information regarding available resources including financial, goods and 
services to maintain and distribute resource listings. 

ï· Creates content to promote El Paso United services to include design and 
copywriting. 

ï· Create dynamic written, graphic, and video content 

ï· Analyzing, manage, and alter schedules where necessary to optimize visits and to 
target audiences in a timely manner. 

ï· Manage and optimize El Paso United social media channels, including Facebook, 
Twitter, Instagram, TikTok and other relevant platforms 

ï· Coordinate ad campaigns with social media strategy. 
 


2 


ï· Coordinate media relations and maintain strong relationships with external 
public relations and communication partners and broadcast and print media 
outlets. 

ï· As needed, serve as center’s photographer 

ï· Support website maintenance. 

ï· Assist and/or write scripts for media interviews and special events. 


Stay current on marketing, social, economic and political trends that may have an effect on 
Center and United Way of El Paso County and make recommendations to enhance our 
image based on those trends. 

 
Special Events 

Be part of the support team during special event(s). 
 
 
CROSS FUNCTIONAL RESPONSIBILITIES: 
 
Community Engagement 

ï· Work effectively with other teams at United Way to provide appropriate support and 
value to partners. Leverage relationships to create additional opportunities with other 
organizations and individuals. 

ï· Participate in recurring program and strategic meetings to assist in shaping the vision 
of UWEPC Community Impact products and partnerships in relation to El Paso United. 

ï· Foster creative thinking and facilitate future partnerships within corporate accounts. 

ï· Attend key community events and activities as a way to promote United Way of El 
Paso County’s mission, vision and core values becoming a defined community 
ambassador for United Way. 

ï· Cultivate community support for United Way by maintaining contacts with local 
organizations, businesses and individuals. 


SKILLS AND COMPENTENCIES: 

Interpersonal Skills 

ï· Experience working in collaborative environments and cross functionally to achieve 
goals. 

ï· Strong project management, process improvement, or other applicable experience. 

ï· Strong analytical skills using data to support decisions. 

ï· Problem-solver and self-starter who initiates solutions; collaborates and negotiates 
effectively with team members, partners, and stakeholders. Strong ability to distill and 
communicate complex issues and concepts to others. 

ï· Strong communicator focused on building relationships and leveraging partnerships to 
advance priorities and initiatives. 

ï· Personal attributes of honesty, integrity, professional behavior, tact, sense of urgency, 
and sense of humor. 


3 


Computer Skills 

Intermediate knowledge of MS Office applications (Outlook, PowerPoint, Word, Excel), 
Intermediate knowledge of social media and website management platforms i.e. Facebook, 
Twitter, Snapchat, Instagram, Wix; Intermediate knowledge of virtual meeting platforms i.e. 
Zoom, Facebook Live, Microsoft Teams; workflow; intermediate knowledge of design 
software like Canva and MS Publisher. 

 
Key Competencies 

ï· Cultivates 

o Equity Mindset 

o Network Mindset 

o Learning Mindset 

ï· Think Strategically 
Applies appropriate strategic logic to decisions and initiatives. Identifies efforts that 
will have the greatest strategic impact. 

ï· Promote Collaboration 
Fosters a sense of teamwork, leverages differences, and facilitates the effective 
interaction and contribution of others to achieve goals. 

ï· Engage and Inspire 
Articulates and inspires commitment to a plan of action aligned with organizational 
mission and goals. 

ï· Inspire Trust 
Gains the confidence and trust of others through principled leadership and sound 
business ethics. 

ï· Innovate 
Champions new ideas and initiatives and creates an environment that supports 
innovation. 

ï· Focus on Community 
Ensures the delivery of exceptional service and value to the communities we serve. 

Core Competencies for all UWEPC Staff 

ï· Mission Focused: Catalyze others’ commitment to the mission to create real social 
change that leads to better lives and healthier communities. This drives their 
performance and professional motivations. 

ï· Relationship-Oriented: Understands that people come before processes and is 
astute in cultivating and managing relationships toward a common goal. 

ï· Collaborator: Understands the roles and contributions of all sectors of the 
community and can mobilize resources (financial and human) through meaningful 
engagement 

ï· Results Driven: Dedicated to shared and measurable goals for the common good: 
creating, resourcing, scaling and leveraging strategies and innovations for broad 
investment and impact 

ï· Brand Steward: Steward of the brand and understands his/her role in growing and 
protecting the reputation and results of the greater network. 


4 


 
Diversity, Equity, and Inclusion (DEI) 

ï· Behaviors reflect a belief that individuals from diverse backgrounds lead to a more 
successful organization. 

ï· Educates oneself about DEI issues within the organization and community. 

ï· Demonstrates a willingness to become aware of and address one’s own implicit 
biases. 

ï· Deliberately works to include individuals from underrepresented backgrounds in 
efforts both internally and externally as appropriate. 

ï· Identifies and integrates the tools and resources needed to create more equitable 
environments. 

 
Skills and Demonstrated Abilities 

ï· Strong leadership, verbal and written communication skills; and strong 
presentation and interpersonal skills. 

ï· Must possess the ability to effectively and efficiently work on multiple projects. 

ï· Excellent Word, Excel and PowerPoint skills. 

ï· Superb researcher 

ï· Excellent writer and editor 

ï· Strong knowledge of social media platforms i.e. Facebook, Twitter, Snapchat, 
Instagram. 

ï· Must have experience with capturing and editing photos, video, and audio. 
 
 
QUALIFICATIONS—KNOWLEDGE, EDUCATION AND EXPERIENCE 
Bachelor’s Degree in Marketing, Communications, Journalism or related field. 
 
At least two years of relevant work experience is preferred. Staff person must possess the 
ability to effectively and efficiently work on multiple marketing communications projects. 
 
Experience in copywriting; event coordination; and media relations required. 
 
Must have experience in Adobe Cloud (Illustrator, Photoshop, InDesign) as well as 
capturing and editing photos and video. 
 
Must be able to pass a background check. 
 
Knowledge of the non-profit sector is a plus as well as some experience in public health 
campaigns, and or/mental health information. 
 
Bilingual in English and Spanish preferred. 
 
Must be able to work a flexible schedule with the possibility of early morning, evening, and 
weekend work. 
 
Valid driver’s license, insurance and vehicle required. 


5 


The physical demands described here are representative of those that must be met by an 
employee. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. While performing the duties of this job the 
employee is regularly required to sit, talk, and/or hear. Continual use of the hands with 
wrist and finger movement using a keyboard is required. Specific vision abilities required 
by this job include long hours viewing a computer monitor screen and occasionally lifting 
up to 25 pounds. 
 
The employee may occasionally travel using personal vehicle and/or work outside normal 
office environment. 
 
Must possess a valid driver’s license, current auto insurance, and daily access to reliable 
vehicle. 
 
The above statements are intended to describe the general nature and level of work being 
performed by the individual in this position. They are not intended to be an exhaustive list 
of all duties, responsibilities, and skills required of the position. Duties, responsibilities and 
activities may change at any time with or without notice. 
 

Job Classification Salary Range $35,000 - $37,500 
Full Time, Non-Exempt 


The United Way of El Paso County is an equal opportunity employer. We champion 
diversity, equity, and inclusion. We take action to ensure equal opportunity and all 
candidates are considered without regard to race, color, religion, national origin, age, sex, 
sexual orientation, gender identity, marital status, ancestry, physical or mental disability, 
veteran status, or any other legally protected status.


6

United Way of El Paso County

Outreach and Communications Coordinator

ORANGE COUNTY UNITED WAY 

 JOB ANNOUNCEMENT 
 

Job Title: OC Free Tax Prep: Site Coordinator, VITA 
(Volunteer Income Tax Assistance Program) 

Reporting To: Senior Program Manager, 
United for Financial Security 

Department: Community Impact 
Position: Part-time/Temporary 
December 2024 to April 2025 


Summary 
United Way’s OC Free Tax Prep (OCFTP) educates the community about the Earned Income Tax Credits and offers free 
tax preparation services to low- and moderate-income taxpayers throughout Orange County by participating in the 
Internal Revenue Service (IRS) Volunteer Income Tax Assistance (VITA) Program and by encouraging self-filing online 
through MyFreeTaxes.com. The Campaign is a partnership with the IRS, Franchise Tax Board, and over 30 local 
organizations. OCFTP is part of Orange County United Way’s Income strategies, which assist residents to become 
financially independent by focusing on education and services that build financial stability. 


Purpose of Position 
Manages free tax preparation sites and events hosted by Orange County United Way within Orange County (locations 
to be determined based on availability). 

 
Key Duties and Responsibilities 
 • Performs all responsibilities that will ensure the safe and efficient operation of the VITA sites, including 

maintaining privacy and confidentiality of taxpayer information 
 • Coordinates with Senior Program Manager on all aspects of site management, IRS and program 

requirements, and e-file administration 
 • Assists with outreach to Orange County residents, students and workers, increasing awareness about the 

program 
 • Manages VITA site operations during the tax season and ensure sites are open as scheduled and adequately 

staffed to meet the demand of appointments 
 • Ensures that all volunteers working at the site have completed the required certification and recognize and 

appreciate volunteers 
 • Ensures that all volunteers working at the site have the proper tools and information to accurately 

file tax returns 
 • E-Filing/Transmission and Quality Review: 

o Acts as the e-file administrator (ERO) 
o Reviews tax returns to be e-filed to ensure quality and completeness 
o E-files returns within 48 hours of preparation 
o Maintains files for accepted returns and paper returns 
o Reviews rejects and informs tax filer within 24 hours. Take necessary action to fix the problem and 

resubmit the tax return 
 • Attends relevant IRS and United Way meetings as directed 
 • Assists at United Way free tax preparation events 
 • Completes additional related tasks when requested 
 • Represents the work of United Way professionally and responsibly


 
Qualifications 

The ideal Site Coordinator will have the following education and skill requirements: 

 • Prior VITA experience required – familiar with TaxSlayer Software 

 • CPA, CPA Candidate, CTEC or EA preferred 

 • Associate or Bachelor degree in accounting, tax, or related-field preferred 
 • Required to pass (at minimum) the online IRS certifications in Basic, Advanced, and Health Savings 

Account once hired and prior to teaching 

 • Experience in Customer Service and Problem-Solving Skills 

 • Must be available to work flexible hours, evenings and Saturdays 

 • Ability to manage and coordinate an all-volunteer staff 

 • Ability to work independently in a fast-paced setting 

 • Ability to work under pressure 

 • Demonstrates proficiency in analytical skills 

 • Ability to work with Microsoft Excel 
 
Training 
Classroom training or self-study through IRS Link and Learn and a passing score of 80% or more on the tax 
law and standards of conduct exams at the Advance level. A special IRS Site Coordinator training is also 
required. This course covers all the quality site requirements and other administrative items necessary to 
effectively operate a VITA site. 
 

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to 
successfully perform the essential functions of this job. Reasonable accommodations may be made to 
enable individuals with disabilities to perform the essential functions. 


While performing the duties of this Job, the employee is frequently required to be able to remain in a 
stationary position 75% of the time. The person in this position needs to occasionally move about inside the 
office to access file cabinets, records, and office machinery. Constantly operates a computer and other 
office productivity machinery, such as a calculator, copy machine and computer printer. Occasionally 
ascends/descends stairs, and constantly positions self to maintain computers in the office, including under 
the desks. The person in this position frequently communicates with coworkers and customers who have 
inquiries about our business operations and the community we service; therefore, the person must be able 
to exchange accurate information. The employee must occasionally lift and/or move up to 10 pounds. 
 

Schedule 
Must be available to work flexible hours, evenings and Saturdays, every week throughout tax season. 
Meetings, trainings, and gatherings prior to tax season will be required, and most likely occur during the 
workday. 
 
Non-Exempt Temporary 
Pay for this position is $30/hr. Average hours are 8 to 20 hours a week, depending on determined schedule. 
 
Send Resumes To: 

<a href="mailto:recruiting@unitedwayoc.org" target="_blank">recruiting@unitedwayoc.org</a> 
Orange County United Way 
18012 Mitchell South, Irvine, CA 92614 
<a href="http://www.unitedwayoc.org" target="_blank">www.unitedwayoc.org</a> 


<a href="mailto:recruiting@unitedwayoc.org" target="_blank">mailto:recruiting@unitedwayoc.org</a>
<a href="http://www.unitedwayoc.org/" target="_blank">http://www.unitedwayoc.org/</a>

Orange County United Way

Site Coordinator, VITA (Volunteer Income Tax Assistance Program)

<h2>Position Summary&nbsp;</h2>The Philanthropy Manager will lead efforts to cultivate, manage and grow the organization’s donor base. Directly contribute to major gifts and philanthropic fund development for United Way of Palm Beach County through major gift solicitation, high donor matching grants, and maintain long-term financial support. The role will collaborate with senior leadership and other teams to execute campaigns, develop philanthropic partnerships, and manage donor relationships.<h2>Essential Duties and Responsibilities</h2>The essential functions include, but are not limited to the following:Fundraising Strategy &amp; Planning:<ul><li>Develop and implement a comprehensive fundraising strategy to achieve annual and long-term goals.</li><li>Identify new opportunities for fundraising through events, campaigns, grants, and partnerships.</li><li>Monitor and evaluate fundraising campaigns to optimize strategies and improve results.&nbsp;</li><li>Responsible for research regarding current and prospective donors and developing a strategic prospect plan.&nbsp;</li><li>Prepare Tocqueville reports and lead KPI tracking and projections. Provide reports to Director of philanthropy and &nbsp;SVP of Philanthropy and Pledge Processing&nbsp;and collaborate with Resource Development, Finance, IT, and Operations teams to ensure data integrity.&nbsp;</li></ul>Donor Engagement &amp; Stewardship:<ul><li>Build and maintain relationships with existing and potential donors, including individuals, corporations, and foundations.&nbsp;</li><li>Solicit donations and cultivate relationships with donors to develop, secure, upgrade, and maintain gift income sources.&nbsp;</li><li>Develop and execute donor engagement and stewardship plans to ensure consistent and effective communication.</li><li>Oversee donor recognition programs, ensuring that contributions are acknowledged appropriately.</li></ul>Campaign &amp; Event Management:<ul><li>Plan and execute fundraising campaigns, events, and initiatives to engage donors and stakeholders.</li><li>Coordinate with marketing and communications teams to create materials that promote giving opportunities.</li><li>Track and analyze campaign performance, ensuring targets are met and opportunities for improvement are identified.&nbsp;</li><li>Create content for Tocqueville Society newsletters and community donors. Deliver timely and mission driven outreach communications to Major Gift donors and prospects (letters, cards, emails, presentations, media, etc.)</li><li>Create and deliver presentation materials for Major Gift donor and prospect meetings.</li></ul>Team Collaboration &amp; Leadership:<ul><li>Work closely with senior management and board members to align fundraising activities with organizational priorities.</li><li>Collaborate with other departments, including marketing, communications, and program teams, to ensure a coordinated approach.</li><li>Lead and mentor any support staff, interns, or volunteers involved in fundraising and donor management.&nbsp;</li><li>Leverage analytical skills to improve efficiencies and develop donor cultivation strategies, leadership step-up with measurable outcomes</li><li>Manage Tocqueville Society/Major gift events, tracking and reporting,&nbsp;including planning, communicating, operating, and financial reporting and vendor payments.&nbsp;</li><li>Identify and secure UWPBC step-up from Leadership to Tocqueville-level giving efforts.&nbsp;</li><li>Collaborate cross-functionally within UWPBC to support team, volunteers, cabinets, societies, and impact groups&nbsp;</li></ul>Database Management &amp; Reporting:<ul><li>Proactively update and maintain accurate records of donor information and Major Gift reporting&nbsp;using CRM systems.</li><li>Prepare and present regular reports on fundraising progress, achievements, and areas for improvement.</li><li>Ensure compliance with legal and ethical standards related to fundraising and donations.</li></ul>Other:<ul><li>Assist, as assigned by management, with the organization’s disaster response efforts.</li><li>Perform other duties as opportunities are presented and/or assigned</li></ul><h2>Minimum Qualifications (Knowledge, Skills, and Abilities)</h2><ul><li>Bachelor’s degree in nonprofit management, marketing, communications, business, or a related field preferred or equivalent related business experience.</li><li>3-5 years of experience in philanthropy, fundraising, or a related role within a nonprofit or similar organization.</li><li>Proven track record of successful fundraising campaigns and donor engagement.</li><li>Excellent interpersonal, communication, and relationship-building skills.</li><li>Strong organizational and project management abilities, with attention to detail.</li><li>Proficiency in CRM systems, donor databases, and MS Office applications.</li><li>Knowledge of fundraising regulations, ethical standards, and best practices.</li><li>Able to work well in a team environment, handle multiple assignments and meet deadlines&nbsp;</li><li>Strong organizational, time management, interpersonal and communication skills&nbsp;</li><li>Must be flexible to change, able to work independently and have strong problem-solving skills&nbsp;</li><li>Must provide excellent customer service to donors and prospects.</li></ul>

United Way of Palm Beach County

Philanthropy Manager

This is a temporary, full-time position with no benefits. This position is expected to end May 2025 and is subject to grant funding availability.&nbsp;PLEASE INCLUDE RESUME.Position Summary&nbsp;The VITA Coordinator supports the Community Foundation and United Way of Volusia-Flagler Counties’ (CF UWVFC) Volunteer Income Tax Assistance (VITA) Program. United Way professionals should exhibit core competencies: mission-focused, relationship-oriented, collaborator, results-driven and brand-steward.Duties and Responsibilities&nbsp;Business Acumen &amp; Strategic Direction<ul><li>Support of the Volunteer Income Tax Assistance Program to include tracking volunteer training certifications and other documentation, assisting with setting up and maintaining the appointment scheduler, tracking VITA inventory, collecting volunteer hours, and other support program functions.&nbsp;</li></ul>Outward Turning<ul><li>Maintain strong relationships with VITA volunteers to include Site Coordinators.</li><li>Distribute supplies and other items to VITA sites (Volusia and Flagler Counties) throughout tax season.</li></ul>Talent Management &amp; People Development<ul><li>Receive and provide feedback in a constructive way.</li></ul>Operational Planning &amp; Execution<ul><li>Support events as needed to include VITA Appreciation Tour and End of Season Volunteer Celebration.</li><li>Other duties as assigned.</li></ul>Qualifications&nbsp;<ul><li>High school diploma and two years of relevant work experience.</li><li>Strong interpersonal skills with the ability to communicate with volunteers and staff.</li><li>Professional integrity to deal ethically with confidential information.</li><li>Ability to work under minimal supervision.&nbsp;</li><li>Computer skills (minimum of Microsoft software programs including Excel) and attention to detail.</li><li>Possess a valid driver’s license and have use of insured motor vehicle.</li></ul>Working Conditions &amp; Physical Requirements&nbsp;Work is carried out in a controlled, agreeable environment as generally represented by normal office conditions.&nbsp; Employees may be required to assist with or attend various offsite events related to programs or fund raising that are scheduled evenings and/or weekends.&nbsp; These events may&nbsp;require several hours on your feet and assisting with heavy lifting and carrying.Direct Reports-&nbsp;NoneSalary Range-&nbsp;$19.50 Hourly&nbsp;United Way of Volusia-Flagler Counties is an Equal Opportunity Employer. It is the organization’s policy to abide by all laws pertaining to fair employment practices and to not discriminate against any employee or applicant for employment because of age, race, color, religion, gender identification, sexual orientation, national origin, handicap or disability, or marital or veteran status.&nbsp;Date last reviewed/revised: October 23, 2024

Community Foundation & United Way of Volusia-Flagler Counties

United Way of Volusia-Flagler Counties ES

United Way of Volusia-Flagler Counties, Inc.

VITA Coordinator

JOB DESCRIPTION:This is a full-time, grant-funded, non-exempt, administrative program support position for an organized, detail oriented, motivated, professional individual who can handle the requirements of multiple grants and budgets. This position will report to an Associate Vice President and will provide administrative program support for director (s) working in the Community Impact areas.Wage: $20/hr.United Way offers competitive wages and a generous benefits packet with employer contributions for full time employees including medical, dental, 401K, HRA, PTO, 12 paid holidays, and opportunities for educational and professional development. &nbsp;For more information about our organization, see <a href="http://www.unitedwaytucson.org" target="_blank">www.unitedwaytucson.org</a>. RESPONSIBILITIES:General Office Support: •&nbsp;&nbsp;&nbsp;&nbsp;Develops, submits for approval, and processes purchase orders for multiple grants. •&nbsp;&nbsp;&nbsp;&nbsp;Processes invoices from multiple sources including vendors and subgrantees, checks them for accuracy, and submits them for appropriate approvals. •&nbsp;&nbsp;&nbsp;&nbsp;Tracks program data for multiple grants using Excel spreadsheets and data systems, when appropriate. •&nbsp;&nbsp;&nbsp;&nbsp;Takes accurate notes at meetings and prepares notes for distribution. •&nbsp;&nbsp;&nbsp;&nbsp;Provides support for meetings, workshops, and events, including scheduling, printing out agendas, sign-in sheets, and other materials, sending out meeting reminders, and performs other tasks necessary to make these events successful. •&nbsp;&nbsp;&nbsp;&nbsp;Organizes all logistics for professional development opportunities for multiple programs including securing venues, creating registration pages on Constant Contact or Eventbrite, tracking registration, printing out sign-in sheets, and making copies of handouts. •&nbsp;&nbsp;&nbsp;&nbsp;Performs data entry and tracks data for multiple grants. Compiles data and reports submitted by sub-grantees to help produce reports for funders. Verifies accuracy of data entry and corrects as necessary. •&nbsp;&nbsp;&nbsp;&nbsp;Updates weekly lists, calendar schedules, classes and events and ensures updated documents are posted on appropriate listservs, websites, e-newsletters, social media, and blogs. •&nbsp;&nbsp;&nbsp;&nbsp;Orders supplies, equipment, materials, and food for meetings, grant activities, and events. •&nbsp;&nbsp;&nbsp;&nbsp;Creates, modifies, and maintains letters, memos, and reports using word processing, databases, spreadsheets and other software packages. •&nbsp;&nbsp;&nbsp;&nbsp;Distributes related programmatic materials to community agencies and individuals as directed. •&nbsp;&nbsp;&nbsp;&nbsp;Prepares, compiles and sorts documents for data entry. •&nbsp;&nbsp;&nbsp;&nbsp;Performs other duties as assigned.Administration and Marketing •&nbsp;&nbsp;&nbsp;&nbsp;Participates in United Way sponsored activities to promote United Way and to secure resources (e.g., Days of Caring, Business Breakfast, First Focus on Kids meetings, professional development events, and other events). •&nbsp;&nbsp;&nbsp;&nbsp;Provides administrative support to various directors and managers as assigned and requested. •&nbsp;&nbsp;&nbsp;&nbsp;Supports Resource Development activities and special events as part of the yearly Campaign.Coordination/Customer Service •&nbsp;&nbsp;&nbsp;&nbsp;Provides excellent customer service as a component of all job duties. •&nbsp;&nbsp;&nbsp;&nbsp;Establishes and maintains effective working relationships with United Way staff at all levels, volunteers from diverse backgrounds, donors, community partners, independent contractors, and others. •&nbsp;&nbsp;&nbsp;&nbsp;Provides front desk coverage when necessary and as assigned.Qualifications, Skills and Abilities: •&nbsp;&nbsp;&nbsp;&nbsp;Associate degree in business, office administration or related field and 3-4 years of administrative or program support experience preferred. An equivalent combination of education/experience will be considered. •&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and verbal communication skills, including clear, concise, and grammatically accurate writing skills. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated customer service, problem solving, time management, and organizational skills. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated proficiency with MS Office Suite, including Internet browsers, e-mail, word processing, spreadsheets, database, presentation, and graphics software.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective working relationships with all levels of United Way staff as well as diverse volunteers, donors, community partners, vendors and other constituents. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated ability to tactfully handle stressful situations, maintain composure, negotiate and resolve conflicts, maintain confidentiality and respect, and observe organizational protocol. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work non-traditional hours when needed. •&nbsp;&nbsp;&nbsp;&nbsp;Ability and willingness to take direction from multiple people and observe organizational policies and procedures.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize tasks based on various criteria. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to travel to work in a variety of locations throughout the metropolitan Tucson area and Pima County whenever required. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to lift 25 lbs. when required.POLICY STATEMENTThe United Way of Tucson and Southern Arizona is an equal opportunity employer. We champion diversity, equity, and inclusion. We take action to ensure equal opportunity, and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected status.&nbsp; &nbsp;

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