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ABOUT US United Way of San Antonio and Bexar County unites the community to identify and solve our most critical issues. We are dedicated to improving people's lives and creating community-level change. Our work includes leading cross-sector collaborations, advocating for public policy changes and investing in programs that prevent problems from happening in the first place for those in need. Improving quality of life and advancing the greater good involves focusing in four impact areas: preparing children for kindergarten; empowering students to graduate and reach their full potential; helping individuals and families become self-sufficient; providing a safety net of services for those in crisis. &nbsp;JOB SUMMARY The Prospect Development Manager supports the core functions of the Individual and Major Gifts and Corporate Giving teams by conducting prospect research and portfolio management aimed at positioning front-line fundraisers for success in building relationships with donor prospects. The position collects and analyzes data from the donor database, prospect research tools, and other research to inform a data-driven moves management strategy. This position maintains the moves management process documentation and works in collaboration with the Database Analyst to advocate for accurate and consistent data tracking across all fundraising teams. The position provides primary support to relationship managers, development directors, VP’s and the Chief Development Officer by identifying prospects, analyzing, and optimizing fundraising portfolios, compiling research for building and/or updating prospect or event briefs, and providing accountability through reporting, data tracking, and managing moves activity. &nbsp; &nbsp;PRIMARY DUTIES AND RESPONSIBILITES •&nbsp;&nbsp;&nbsp;&nbsp;Uses CRM and prospect research tools to gather, evaluate, and analyze donor data and behavior to identify and segment prospects for assignment to appropriate stages of the donor pipeline.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Generates prospect lists, donor profiles, event briefs, and other materials based on confirmed data procured through research for use by front-line fundraisers to build custom cultivation strategies.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Provides portfolio management support to front-line fundraisers including tracking relationships and planning proposals in the CRM, updating the moves management guidelines document, and conducting regular portfolio review meetings to analyze and balance portfolio performance.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Tracks and manages portfolio activity and conducts supporting donor research for the purposes of partnering with portfolio managers to create customized and effective cultivation/solicitation strategies for donors.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Builds dashboards, queries, and reports using CRM and Excel to analyze solicitor activity, portfolio performance, pipeline progress, and donor behavior trends for use by front-line fundraisers in the creation of fundraising strategies •&nbsp;&nbsp;&nbsp;&nbsp;Utilize shared systems like Monday.com, SharePoint, and others to maintain collaboration and transparent information with teams and departments in alignment with departmental standards and procedures.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Manages the analytics data related to donor behavior through reporting and project management to support all fundraising strategies.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Conducts regular wealth screenings of recent donors to identify new major gift prospects&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Proposes and coordinates prospect assignments to portfolios.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Updates information in CRM on prospects discovered through research, staff solicitors, and other UWSA staff to ensure data integrity and usefulness to fundraising staff.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Manage prospect research tool use and subscription.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Analyzes and interprets local and national news and other publications to communicate their potential effect on current donors and prospects.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Stays current with trends in philanthropy and technical developments that apply to prospect research and management. &nbsp;EDUCATION AND EXPERIENCE •&nbsp;&nbsp;&nbsp;&nbsp;Bachelor’s degree – required / master’s degree – preferred in Business, Health &amp; Human Services, Public Policy or other related field of study. •&nbsp;&nbsp;&nbsp;&nbsp;Minimum of 2 years related work experience in conducting prospect research and/or general fundraising activities for nonprofit development purposes.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Minimum 1 year of work experience conducting analysis of donor and fundraising data for development purposes.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Experience with data analytics and data visualization tools &nbsp;KNOWLEDGE, SKILLS &amp; ABILITIES INFORMATION •&nbsp;&nbsp;&nbsp;&nbsp;Detailed knowledge of moves management process (identification, cultivation, solicitation, and stewardship) and related techniques for individual donors •&nbsp;&nbsp;&nbsp;&nbsp;Proficiency with fundraising CRM (Sylogist preferred) and prospect research and modeling tools (KindSight) •&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with Microsoft Excel, using complex formulas, pivot tables, and data visualization •&nbsp;&nbsp;&nbsp;&nbsp;Comprehensive knowledge of standard office practices, procedures, equipment, techniques, and standard office software, such as MS Office suite •&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and oral communication skills •&nbsp;&nbsp;&nbsp;&nbsp;Strong customer service skills and willingness to assist others •&nbsp;&nbsp;&nbsp;&nbsp;Able to communicate complex information clearly •&nbsp;&nbsp;&nbsp;&nbsp;Effective leadership skills&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Strong organizational and strategic-thinking skills •&nbsp;&nbsp;&nbsp;&nbsp;Strong analytical and problem-solving abilities&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Strong research and data analysis skills •&nbsp;&nbsp;&nbsp;&nbsp;Proficient in Microsoft Office Suite.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Competent with Adobe Products Suite, preferred. &nbsp;UNITED WAY COMPETENCIES Core Competencies (all United Way Professionals): Mission Focused, Relationship Oriented, Collaborator, Results Driven, Brand Steward BENEFITS •&nbsp;&nbsp;&nbsp;&nbsp;Employer-subsidized healthcare plan with employer-funded HRA offered. •&nbsp;&nbsp;&nbsp;&nbsp;Group dental, vision, life insurance and other insurance products available. •&nbsp;&nbsp;&nbsp;&nbsp;Paid holidays, personal and sick leave time. •&nbsp;&nbsp;&nbsp;&nbsp;403(b) retirement plan with employer matching available. &nbsp;WORK ENVIRONMENT •&nbsp;&nbsp;&nbsp;&nbsp;Normal nonprofit office environment with little exposure to dust, noise and extreme temperatures. •&nbsp;&nbsp;&nbsp;&nbsp;Extended work on personal computing equipment, telephone, multi-functioning printer and calculator. •&nbsp;&nbsp;&nbsp;&nbsp;Reliable transportation required, with the ability to travel to and from meetings, training sessions or other business-related events locally, routinely and around the state and nationally, occasionally. •&nbsp;&nbsp;&nbsp;&nbsp;Monday-Friday, 8:15 am to 4:45 pm work week with occasional evening and weekend hours. &nbsp;PHYSICAL DEMANDS •&nbsp;&nbsp;&nbsp;&nbsp;Sedentary work on a PC; sitting for extended periods of time, routinely.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Movement within the office and during external meetings and events, regularly. •&nbsp;&nbsp;&nbsp;&nbsp;Bends, stoops and twists, occasionally. •&nbsp;&nbsp;&nbsp;&nbsp;Exerts up to 25 lbs. of force, occasionally. •&nbsp;&nbsp;&nbsp;&nbsp;Facilitates, presents and collaboratively interacts with others, routinely. •&nbsp;&nbsp;&nbsp;&nbsp;Perform repetitive tasks, i.e., typing and texting, routinely.The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The contents of this job description may change as deemed necessary by United Way of San Antonio and Bexar County. &nbsp;APPLY To submit your application visit <a href="https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY" target="_blank">https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY</a>. •&nbsp;&nbsp;&nbsp;&nbsp;Applications WILL NOT be accepted via email. •&nbsp;&nbsp;&nbsp;&nbsp;Contact <a href="mailto:uwjobs@unitedwaysatx.org" target="_blank">uwjobs@unitedwaysatx.org</a> should you experience problems submitting your application.United Way of San Antonio and Bexar County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.United Way of San Antonio and Bexar County is committed to the full inclusion of all qualified individuals. As part of this commitment, UWSA will ensure that persons with disabilities are provided reasonable accommodations if reasonable accommodation is needed to participate in the job application, interview process, or to perform essential job functions, and/or to receive other benefits and privileges of employment. United Way of San Antonio and Bexar County | 700 South Alamo St., San Antonio TX, 78205 | <a href="http://www.uwsastx.org&amp;nbsp" target="_blank">www.uwsastx.org&amp;nbsp</a>; &nbsp;

United Way of San Antonio and Bexar County

Prospect Researcher

ABOUT USUnited Way of San Antonio and Bexar County unites the community to identify and solve our most critical issues. We are dedicated to improving people's lives and creating community-level change. Our work includes leading cross-sector collaborations, advocating for public policy changes and investing in programs that prevent problems from happening in the first place for those in need. Improving quality of life and advancing the greater good involves focusing in four impact areas: preparing children for kindergarten; empowering students to graduate and reach their full potential; helping individuals and families become self-sufficient; providing a safety net of services for those in crisis.JOB SUMMARYThe Grants Manager is responsible for the full lifecycle of grant management to support United Way of San Antonio and Bexar County’s strategic plan for growing and diversifying funding sources. This includes grant prospecting, writing, budgeting, compliance, reporting, and strategic alignment of funding opportunities with organizational priorities. The position requires strong analytical, writing, and project management skills, as well as the ability to lead cross-departmental collaboration to ensure effective grant acquisition and management. &nbsp;PRIMARY DUTIES AND RESPONSIBILITES<ul><li>Identify and research potential funding opportunities from private foundations, corporations, and other entities that align with UWSA’s mission and strategic priorities.&nbsp;</li><li>Develop and implement a strategic grants calendar and prospect pipeline to guide annual revenue planning.&nbsp;</li><li>Analyze funding trends and recommend strategies for diversification and sustainability of grant revenue.&nbsp;</li><li>Build and maintain relationships with current and prospective funders, coordinating follow-up communications and stewardship activities.&nbsp;</li><li>Lead the development, writing, and submission of competitive grant proposals, ensuring alignment with organizational goals and funder requirements.&nbsp;</li><li>Collaborate with program and finance teams to create accurate budgets, narratives, and required attachments.&nbsp;</li><li>Review grant agreements to identify financial, legal, and compliance requirements; advise leadership on feasibility and implementation.&nbsp;</li><li>Maintain a repository of organizational materials, financial documents, and proposal templates for efficient proposal development.&nbsp;</li><li>Oversee post-award financial and programmatic compliance, ensuring alignment with approved budgets, timelines, and performance goals.&nbsp;</li><li>Monitor grant expenditures in coordination with finance and program teams, ensuring appropriateness of costs.&nbsp;</li><li>Prepare and submit timely and accurate progress, financial, and final reports to funders.</li><li>Coordinate grant closeout procedures and ensure all reporting, documentation, and recordkeeping are completed according to funder and organizational standards.</li><li>Serve as the primary advisor on grant compliance, budget management, and reporting requirements.</li><li>Assist in the development and implementation of internal processes, tools, and policies to strengthen grants management.&nbsp;</li><li>Maintain comprehensive grant files to ensure documentation integrity and audit readiness.&nbsp;</li><li>Collaborate with finance to ensure proper documentation of revenue recognition and contractual obligations.&nbsp;</li><li>Partner with program, finance, and leadership teams to align funding opportunities with organizational priorities and capacity.&nbsp;</li><li>Provide training and technical assistance to staff on grant compliance, reporting, and documentation standards.&nbsp;</li></ul>EDUCATION AND EXPERIENCE<ul><li>Bachelor’s degree or equivalent.</li><li>Two to five years of experience in a grant writing role, preferably in a nonprofit environment.&nbsp;</li></ul>KNOWLEDGE, SKILLS AND ABILITIES INFORMATION<ul><li>Proficiency in developing and managing budgets for medium and large grants (six figures and above).&nbsp;</li><li>Excellent writing, editing, and storytelling skills.&nbsp;</li><li>Proficiency in MS Office with expertise in Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat.&nbsp;</li><li>Superior organization skills.&nbsp;</li><li>Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.&nbsp;</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.</li><li>Expert-level written and verbal communication skills.&nbsp;</li><li>Highly resourceful team player, with the ability to be extremely effective independently.&nbsp;</li><li>Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.&nbsp;</li><li>Forward-looking thinker, who actively seeks opportunities and proposes solutions.</li><li>Proficient in Microsoft Office Suite.&nbsp;</li><li>Competent with Adobe Products Suite, preferred.</li></ul>UNITED WAY COMPETENCIESCore Competencies (all United Way Professionals):Mission Focused, Relationship Oriented, Collaborator, Results Driven, Brand Steward&nbsp;BENEFITS<ul><li>Employer-subsidized healthcare plan with employer-funded HRA offered.</li><li>Group dental, vision, life insurance and other insurance products available.</li><li>Paid holidays, personal and sick leave time.</li><li>403(b) retirement plan with employer matching available.</li></ul>WORK ENVIRONMENT<ul><li>Normal nonprofit office environment with little exposure to dust, noise and extreme temperatures.</li><li>Extended work on personal computing equipment, telephone, multi-functioning printer and calculator.</li><li>Reliable transportation required, with the ability to travel to and from meetings, training sessions or other business-related events locally, routinely and around the state and nationally, occasionally.</li><li>Monday-Friday, 8:15 am to 4:45 pm work week with occasional evening and weekend hours.</li></ul>PHYSICAL DEMANDS<ul><li>Sedentary work on a PC; sitting for extended periods of time, routinely.&nbsp;</li><li>Movement within the office and during external meetings and events, regularly.</li><li>Bends, stoops and twists, occasionally.</li><li>Exerts up to 25 lbs. of force, occasionally.</li><li>Facilitates, presents and collaboratively interacts with others, routinely.</li><li>Perform repetitive tasks, i.e., typing and texting, routinely.</li></ul>&nbsp;The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The contents of this job description may change as deemed necessary by United Way of San Antonio and Bexar County.APPLYTo submit your application visit&nbsp;<a href="https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY" target="_blank">https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY</a>.<ul><li>Applications WILL NOT be accepted via email.</li><li>Contact&nbsp;<a href="mailto:uwjobs@unitedwaysatx.org" target="_blank">uwjobs@unitedwaysatx.org</a> should you experience problems submitting your application.</li></ul>&nbsp;United Way of San Antonio and Bexar County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.&nbsp;&nbsp;United Way of San Antonio and Bexar County is committed to the full inclusion of all qualified individuals. As part of this commitment, UWSA will ensure that persons with disabilities are provided reasonable accommodations if reasonable accommodation is needed to participate in the job application, interview process, or to perform essential job functions, and/or to receive other benefits and privileges of employment.&nbsp;&nbsp;United Way of San Antonio and Bexar County | 700 South Alamo St., San Antonio TX, 78205 |&nbsp;<a href="http://www.uwsatx.org/" target="_blank">www.uwsastx.org</a>&nbsp;

Grants Manager

&nbsp;United Way of Greater Chattanooga is searching for a Brand and Events Coordinator.&nbsp; This is a full-time position in the Community and Corporate Engagement and Marketing Department.&nbsp; This position will report to the Director of Marketing &amp; Communications.&nbsp;&nbsp;Salary Range: $45,000 - $55,000Purpose of Position:&nbsp;The United Way of Greater Chattanooga (UWGC) Brand and Event Coordinator leads the brand experience and production across numerous touchpoints to ensure we are engaging with our audiences in a meaningful and consistent way. Branding responsibilities include production and design for external collateral, internal resources, and ensuring all branded touchpoints align with brand standards. Event responsibilities include managing the creation of meaningful and impactful events that advance brand awareness, foster strong community relations, increase donor and volunteer loyalty, and acquire new supporters. Working closely with internal stakeholders and external vendors, this role will oversee the full lifecycle of branding and events: storyboarding, planning, budgeting, scheduling, obtaining sponsorships, managing vendors, and measuring success. The ideal candidate is impeccably organized, creative, skilled in graphic design, has keen attention to detail, and possesses superior hospitality and customer service skills.&nbsp;Essential Duties and Responsibilities:Events (70%)<ul><li>Collaborate across all departments to manage the event portfolio: Nonprofit partner events, meet &amp; greets, training, community events, fundraising events, volunteer events, leadership giving dinners, lunch &amp; learns, staff events, sponsor booths, and additional special events&nbsp;</li><li>Lead the development of high-level content planning for events, working closely with planning team(s) to establish the right experience and messaging that aligns with the program goals, amplifies UWGC’s brand and executes content development</li><li>Facilitate meetings with project team to gather information to build experiences, messaging platform, tone, themes and information that will build the overarching run-of-show.</li><li>Actively contributes to overarching content planning efforts with the extended marketing and communications team.</li><li>Manage the event calendar, including internal and external communications to support</li><li>Negotiate with venues, vendors, and speakers to secure rates that enhance budgets and manage prior to and during events to ensure a seamless experience.</li><li>Develop budgets and oversee financial reporting for each event.</li><li>Organize sponsor requirements and arm fundraising team with necessary tools.</li><li>Ensure marketing tactics are executed on time based on the sponsorship agreement</li><li>Produce event content such as save the dates, RSVP’s, promotional items, signage, etc.</li><li>Lead pre-event planning meeting with a run of show and post-event evaluation with a survey</li><li>Manage internal event systems and tools to track engagement and organize attendance.</li><li>Lead logistical events set up and tear down providing direction to staff and volunteers.</li><li>Effortlessly adjust to changing priorities with the ability to solve problems quickly.</li><li>Balance short-term event deliverables while supporting long-term strategic goals.</li></ul>Brand (30%)<ul><li>Serve as brand champion to evolve the expression and build excitement around the UWGC brand and relevancy to multiple stakeholder groups across all media formats.</li><li>Evolve and adapt the brand and its elements to foster greater affinity with current and potential donors, partners, and external agencies.</li><li>Fulfill project requests from idea generation to completion, including concept, design and layout, production, and coordination and fulfillment.</li><li>Ensure that brand identity, messaging and marketing and communications strategy are infused in all organizational efforts (programming, development, field support, and events)</li><li>Build and ensure brand integrity by guiding efforts across marketing and communications channels, influence brand strategy from development through to final execution.</li></ul>Job Requirements:Skills &amp; Qualifications:<ul><li>Bachelor's degree or equivalent required in marketing, communications, or related field</li><li>3+ years of experience required in event management and graphic design</li><li>History of successfully coordinating internal and external projects and partners</li><li>Proven track record of staying on time and on budget</li><li>Highly organized and detail oriented</li><li>Proven negotiating skills&nbsp;</li><li>Proven budget management skills</li><li>Ability to think through problems, make inclusive decisions and lead others through complex situations.</li><li>Ability to prioritize and multitask in a fast-paced environment</li><li>Ability to work both independently and as a member of a team</li><li>Excellent relationship management and interpersonal skills</li><li>Ability to work non-traditional hours due to the nature of events</li><li>Familiarity with 501(c)(3) regulations a plus</li></ul>Position Type/Expected Hours of Work<ul><li>This is a full-time position, working 40 hours per week. UWGC offers flexible work arrangements with a mix of remote and in-person hours each week. Occasional evening and weekend work may be required as job duties demand.</li></ul>Core Competencies Required:<ul><li>Mission-Focused:&nbsp;Catalyze others’ commitment to mission and to create real social change that leads to better lives and healthier communities.&nbsp;This drives their performance and professional motivations.</li><li>Relationship-Oriented:&nbsp;Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.</li><li>Collaborator:&nbsp;Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.</li><li>Results-Driven:&nbsp;Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.</li><li>Brand Steward:&nbsp;Steward of the brand and understands their role in growing and protecting the reputation and results of the greater network.</li></ul>Position Type/Expected Hours of Work<ul><li>This is a full-time position, and general hours of work and days are Monday through Friday, 8:30 a.m. to 5:30 p.m.&nbsp;It may occasionally require some irregular hours and weekend work.</li></ul>Benefits Summary:&nbsp;&nbsp;&nbsp;&nbsp;United Way of Greater Chattanooga offers a generous benefits package consisting of medical, dental, vision, life, flexible working schedules, 403b and match, paid time off, flex time, paid parking, Text Care, and more.&nbsp;If you are interested in applying for this position, please submit your cover letter and resume to&nbsp;<a href="mailto:tammymccallie@uwchatt.org" target="_blank">tammymccallie@uwchatt.org</a>.&nbsp;&nbsp;&nbsp;

United Way of Greater Chattanooga

Brand and Events Coordinator

About Us: 

United Way of Central and Northeastern Connecticut is one of more than 1,100 autonomous United 
Ways in our nation and nearly 1,800 community-based United Ways in forty-five countries and 
territories. We have the unique ability, vision, and resources to bring together diverse stakeholders 
around a community vision of creating positive change to achieve long-lasting results for children and 
families. 

Our Mission 
To engage and bring together people and resources committed to the well-being of children and families 
in our community. 

Our Vision 
A community where opportunities are available for every child to succeed in school and for every family 
to achieve financial security. 

Our Values 
In pursuing our mission, the following principles guide our relationships with stakeholders, including our 
donors, volunteers, partners, employees and the communities we serve: a belief that respect, equity, 
diversity and inclusiveness make us stronger; engaging others with professionalism and quality support; 
seeking creative and sustainable solutions to pressing social challenges; maintaining the highest 
standards of personal and organizational honesty in order to ensure stewardship of donors’ dollars; 
being proactive and responsive through consistent communication; and, delivery of high-quality services 
and effective measurement of results to ensure efficiency and innovation. 

 
Join Our Team! Career Opportunity 

Reporting directly to the President and CEO, the Executive Assistant provides comprehensive support to 
the Office of the President, which includes the President and CEO, Chief Operating Officer, and Senior 
Vice President and serves as a liaison to the board of directors. This role is full time working 37.5 hours 
per week. 

The Executive Assistant must exercise discretion and maintain confidentiality in overseeing 
governance/senior leadership matters, maximize efficiencies and use of technology, and enjoy working 
within an environment that is mission-driven, results-driven, and community oriented. 
 
The ideal individual will have the ability to exercise good judgment in a variety of situations and will 
possess strong written and verbal communication, administrative, and organizational skills. The ability to 
maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able 
to work under pressure at times to manage a wide variety of activities and confidential matters with 
discretion. 
 



What you will do: 

• Provide comprehensive support services to the Office of the President including ensuring 
outstanding communication and responsiveness; sophisticated calendar management by prioritizing 
inquiries and requests while troubleshooting conflicts; make judgements and recommendations to 
ensure smooth day-to-day engagements. 

• Support the Office of the President in strategic communications, arranging meetings including 
calendar invitations and any additional needs (i.e. refreshments), organizational strategy, including 
basic research, preparing and editing correspondence including donor thank you letters, 
presentations, memos, completion of expense reports and reconciliation of corporate credit cards 
and all other special projects as assigned. 

• Provides a bridge for smooth communication between the President's office and internal 
departments, demonstrating leadership to maintain credibility, trust, and support. 

• Function as a liaison and provide support to the Board of Directors. Arrange and manage all logistics 
and required documents for virtual and in-person board meetings and events in a timely manner: 
schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record 
and write up meeting minutes. Adhere to compliance with applicable rules and regulations set in 
bylaws regarding Board of Director and Board Committee requirements. 

• Coordinate all yearly Board of Directors and board committee meetings including our newly created 
Foundation Board with consideration to critical timing and send invitations. 

• Manage Board of Directors yearly requirements including Code of Ethics and Conflict of Interest, 
General Information and Board of Director Requirements, demographics, and Biographies. 

• Maintain pertinent information on Board of Directors and Committee Members in StratusLive (i.e., 
contact information, board terms, and committee associations). 

• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on 
projects to successful completion, often with deadline pressures. 

• Complete and submit required yearly United Way Worldwide membership application following 
Board approval. 

• Lead administrative assistant team focused on addressing common issues, streamlining processes, 
and sharing techniques, opportunities, and best practices. 

• Maintain organizational charts and employee listings (name, title, dept., and phone number). 

• Manage all scheduling of training, conferences, etc., travel logistics and review/approve final 
expenses for the Office of the President and staff. 

• Assist in other administrative tasks as assigned for the overall benefit of the organization. 
 
About you: 

• Associates degree or professional certification in related field plus three years of comparable 
experience in executive administration and board administration and/or equivalent combination 

• Familiarity with non-profit sector 

• Strong interpersonal skills and high degree of professionalism in dealing with and building 
relationships with diverse groups of people both internally and externally. 

• Strong organizational skills with the ability to take initiative, problem solve, multi-task, be a 
team-player, be flexible, adapt to shifting priorities, and prioritize work. 

• Excellent communication skills, both verbal and written 

• Demonstrated writing and analytical skills. 

• Commitment to perform duties at the highest level on a consistent basis. 

• Excellent organizational skills, commitment to accuracy and attention to detail 



• Ability to access a wide range of sources and networks for information. 

• Good judgment and ability to function independently. 

• Proficiency in all Microsoft Office applications, Adobe Acrobat, and survey tools 

• Ability to manage sensitive and confidential situations with diplomacy. 

• Highly experienced in electronic communications 

• Forward-looking thinker, who actively seeks opportunities and proposes solutions. 
 
How to apply: 

Qualified applicants should submit a resume and a cover letter describing 1) qualifications and 
experiences 2) salary requirements and 3) how they learned about the position to: 

 United Way of Central and Northeastern CT 
 Human Resources 
 One State Street Suite 1710 
 Hartford, CT 06103 
 No phone calls please. 
 

United Way of Central and Northeastern Connecticut is an equal opportunity employer M / F / D /V 


Frequently cited statistics show that women and members of structurally marginalized and/or 
underrepresented groups apply to jobs only if they meet 100% of the qualifications. United Way of 
Central and Northeastern Connecticut encourages you to break that statistic and to apply. Few 
candidates will meet 100% of the qualifications. We look forward to your application.

United Way of Central and Northeastern CT

Executive Assistant

Summary of Job: The 211 Referral and Care Coordinator at Capital Area United Way/Community Impact Manager will provide direct client services by delivering on aligned, high-quality referral and care coordination services, leveraging technology and “people-powered” processes.This staff leader will focus on serving clients within a specified region. The coordinator will be trained and equipped to provide “closed-loop” referral and care coordination services.Reporting Relationships: Employee reports to the Director of 211 Services Other Key Relationships:• External: Community non-profit organizations, faith-based groups, state and local government agencies, and public and private partners.• Internal: CEO and President, Executive Vice President, Sr. Director of Community Impact, Director of 211 Services &nbsp;Community Impact, Resource Development, Marketing/Communications, and Finance and Operations staff. Required Skills and Qualifications:• Master’s degree in social work required (MSW).• Three or more years related work experience in nonprofits; 3-5 years in human service delivery to clients and/or direct social work recommended.• Knowledge of community resources and the human service delivery system/ability to acquire knowledge quickly.• Proficient with Windows and Microsoft Office Suite and familiarity with customer relationship management (CRM) databases.• Highly organized and detail-oriented with the ability to manage and analyze data, including managing multiple tasks.• Excellent interviewing and cognitive skills (written and oral communication, logic, judgment, teamwork).• Effective leadership skills appropriate to a customer-driven organization. • Ability to work well independently, manage time effectively, and meet deadlines/priorities in a fast-paced environment.• Results-oriented and personally accountable for expectations, timelines, and measures.• Works 40 hours a week; ability to work outside the 8 a.m. to 5 p.m. workday, weekends, and at times of disaster, as requested/required.• Valid driver’s license, automobile insurance, and reliable transportation.Key Accountabilities and Responsibilities:• Collaborates with service providers to secure services needed to meet client needs.• Provides effective referral and care coordination leveraging technology and available community referral resources using an established method and framework.• Leverages human service solutions available through the Louisiana 211 Referral Network and local relationships with service providers to locate help to meet identified needs.• Effectively communicates and guides clients as needed towards securing services to meet client needs.• Advises on other types of referral options and/or services available to help address root causes (Example: Addressing social determinants of health or chronic needs).• Documents all actions of each referral until the referral loop is closed using the secured technology systems provided.• Maintain records and reporting deadlines related to specific funders, contracts, and external partners and report on time.• Conduct outreach within targeted service area. Additional Job Functions: Although not Essential Job Functions, employee may also be responsible for the following from time to time:• Oversee progress on assigned projects.• Assist other departments in major projects, such as fundraising events and workforce campaign presentations and activities.• Serve on ad hoc committees as required.• Perform other duties as assigned. Competencies: To perform the job successfully, the employee should demonstrate the following competencies to perform the essential functions of this position:• Strategic Community Collaborator: engage diverse stakeholders to assess community needs accurately and effectively with credibility, authenticity and humility that strategically guides CAUW to contribute to the community’s priorities.• Effective and Engaging Communicator: effective and passionate communicator with ability to articulate the CAUW message in a way that inspires others to act in service to the organization and community.• Critical Thinking and Creative Problem Solving: ability to address and manage complex issues to achieve desired results including ability to gather, interpret and use relevant data to drive strategy development, make decisions and drive for results.• Planning and Implementation: be a leader and take initiative in planning and developing initiatives within impact areas to achieve results that drive collective community outcomes.• Embracing and Managing Change: champion and facilitate change to ensure long-term community sustainability by adapting successfully to changing needs while maintaining positive relationships with all constituents, internal and external.• Strategic Thinking and Planning – Ability to think long-term, tying together the current operations with a more long-term focus.

Capital Area United Way

Louisiana 211 Referral and Care Coordinator at CAUW

Title: Early Head Start Teacher&nbsp;Immediate Supervisor: Early Head Start Center Manager Staff&nbsp;Supervised: None&nbsp;Job Classification: Exempt, Full TimeOrganization Overview: United Way of Acadiana is committed to serving Acadia, Iberia, Lafayette, St. Martin, Iberia, and Vermilion parishes. United Way fights for the health, education, and financial stability of every person in our community. Our mission: to unite people and organizations with passion, expertise, and resources to create more opportunities for a better life. Our vision: an educated, prosperous, and safe Acadiana where all individuals and families are empowered to achieve their full potential.Basic Job Summary: The Early Head Start Teacher is responsible for working with all United Way Early Learning Center (UW-ELC) staff to better meet the developmental needs of Early Head Start children and their families as prescribed by the Head Start Performance Standards. This position provides quality services in the timeline mandated by the Head Start Performance Standards. The Teacher is responsible for supporting the social and emotional development of children and encouraging the support and participation of the families of the children in the UW-ELC program. This job operates in a professional environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasionally, an employee might be asked to carry/transport heavy items up to 40lbs.Duties and Responsibilities: The Early Head Start Teacher is responsible for working with all United Way Early Learning Center (UW-ELC) staff to better meet the developmental needs of Early Head Start children and their families as prescribed by the Head Start Performance Standards. This position provides quality services in the timeline mandated by the Head Start Performance Standards. The Teacher is responsible for supporting the social and emotional development of children and encouraging the support and participation of the families of the children in the UW-ELC program.Duties and Responsibilities&nbsp;• Demonstrate knowledge of Head Start Performance Standards policies and procedures.&nbsp;• Assist Center Manager in meeting all regulations and standards for providing a safe and healthy educational environment and an environment conducive to learning for enrolled children and their families.&nbsp;• Encourage parents to fully participate possible in all scheduled programs or center-based parent activities.&nbsp;&nbsp;• Plans and maintains a safe, clean, learning environment, and assures the well-being and safety of children in their care.&nbsp;• Establish a caring professional relationship and a climate of mutual trust and respect for families.&nbsp;• Plan and implement activities with children between the ages of zero and three, with the curriculum provided and Head Start mandated outcomes.&nbsp;• Follow the Head Start Performance Standards, all UW-ELC policies and procedures, and the UW-ELC written plan work.&nbsp;• Maintain a cooperative attitude of working together with other teachers, volunteers, parents, and program specialists in planning and implementing classroom activities.&nbsp;• Plan and implement daily activities that engage children in literacy, language, and math activities using songs, books and games that are integrated with prescribed themes/topics.&nbsp;• Use assessment information for individually interacting with children during learning center times and other times for teaching identified concepts.&nbsp;• Maintain accurate and current assessment information noting child’s progress across all developmental domains utilizing anecdotal notes and/ or examples of children’s work.&nbsp;• Accurately completes all paperwork, including home visit forms, parent/teacher conference forms, lesson plans, and transition forms.&nbsp;• Develop and implement weekly lesson plans that are consistent with the program curriculum and EHS guidelines.&nbsp;• Encourage and models language expansion, extended learning and problem-solving strategies throughout the day.&nbsp;• Maintain discipline and supervision of children during all Head Start activities as outlined in UW-ELC Discipline Policies and Procedures.&nbsp;• Assure child- staff ratios are always maintained.&nbsp;• Monitor children on the playground to assure safe and appropriate play and monitor play areas to assure safety and cleanliness of the equipment. Assures that all children are always visible.&nbsp;• Respond to crisis or emergency situations that may occur by providing First Aid or CPR, preventing the spread of blood borne pathogens, and assessing the need for emergency services.&nbsp;• Protect all children from physical punishment or verbal abuse by anyone in any program activity and immediately report any such incident to the ELC Center Manager or person in charge.&nbsp;• Observe children to detect signs of illness, injury, emotional disturbances, learning disorders, speech problems, or other special needs and report those signs immediately to the ELC Site Services Director for needed follow-up.&nbsp;• Observe children for any suspected or disclosed signs of child abuse or child neglect and report them immediately to the ELC Center Manager or person in charge in accordance with the UW-ELC Child Abuse/Neglect Reporting Policy and Procedures. • Sit with children during mealtimes and eat the same “Type A” lunch as children, providing a model for good nutritional habits (unless prohibited from doing so by dietary or doctors concerns).&nbsp;• Visit each child’s home at least twice per year as indicated on the planning calendar, meeting with parents, becoming familiar with the child’s home environment, and getting to know the family.&nbsp;• Hold at least three parent/teacher conferences per year as designated on the planning calendar to share each child’s progress with parents.&nbsp;• Work cooperatively with other teachers and family service workers assigned to her/his classroom as a team to involve all parents with their children and to encourage the active participation of all parents in the program.&nbsp;• Perform home visits for those enrolled in the home-based program until the official opening of your designated site.&nbsp;• Maintain accurate attendance records daily.&nbsp;• Maintain 85% average daily attendance, discounting excused absences, each month.&nbsp;• Work cooperatively with the assigned family service workers following up on all children who are absent, contacting the parents to determine the reason for absence.&nbsp;• Safeguard all classroom supplies and equipment, and accounts for any misused, damaged, or missing supplies or equipment.&nbsp;• Responsible for cleaning and general maintenance of classroom.&nbsp;• Open or close site as needed.&nbsp;• Participate and attend all trainings as required.&nbsp;• Perform any other job-related tasks deemed necessary&nbsp;• Execute special projects and assignments as needed. Education&nbsp;• A minimum of a Child Development Associate Credential (CDA) in Infant and Toddler&nbsp;Education&nbsp;• A minimum of a Child Development Associate Credential (CDA) in Infant and Toddler Education associate or bachelor’s degree preferred.&nbsp;• Placing a high priority on customer relationships • Assessing and analyzing information and technology needs.&nbsp;• Identifying and implementing strategies for effective management of donor/financial information. • Efficiently and accurately capturing donor/gift information&nbsp;• Balance promoting United Way and collecting key donor/investor information.&nbsp;• Good oral and written communication skills.

United Way of Acadiana

Early Head Start Teacher 

Revised 09.23.2025 

 
United Way of El Paso County is committed to improving lives and creating 
opportunities for all people in our community. Through collaboration, advocacy, and 
direct services, we work to eliminate inequities and support families across education, 
health, basic needs, and financial stability. 
 
POSITION: Parents as Teachers Parent Educator 
 
REPORTS TO: Director of Early Childhood Initiatives 
 
PURPOSE: The Parent Educator plays a vital role in advancing United Way of 

El Paso County’s mission, vision, and Education Community Impact 
goals by delivering effective family home visitation programs. This 
position is responsible for implementing the Parents as Teachers 
evidence-based early childhood home visitation framework—
supporting strong communities, thriving families, and children who 
are healthy, safe, and ready to learn. 

 
MAJOR DUTIES &amp; RESPONSIBILITIES 
The role of the Parent Educator is to will deliver the evidence-based Parents as 
Teachers (PAT) curriculum to families through regular in-home visits. The Parent 
Educator will support parents in fostering their child’s development, conduct 
assessments, connect families with resources, and build strong relationships within the 
community. 
 
Responsibilities: 

ï· Conduct 30–40 home visits per month to families with young children; 

ï· Use the PAT curriculum to promote child development, school readiness, and 
parenting support; 

ï· Facilitate family group sessions and community-based events; 

ï· Conduct developmental screenings and family assessments; 

ï· Maintain accurate and timely records in Visit Tracker (PAT) database; 

ï· Recruit new families through outreach and community presentations; 

ï· Participate in ongoing professional development (minimum 20 hours/year); 

ï· Collaborate with community partners and other United Way programs. 
 

Administrative Compliance for Parents as Teachers: 

ï· Enter and maintain up-to-date client data in electronic system: Visit Tracker 
(PAT) ; 

ï· Keep accurate and complete family case files in compliance with program and 
grant requirements; 


 Revised 09.23.2025 

ï· Submit daily timesheets, weekly/monthly staff reports, and mileage/expense 
reports by established deadlines; 

ï· Participate in monthly supervision sessions (both reflective and 
administrative); 

ï· Recruit new families to maintain a full caseload through community outreach 
and presentations; 

ï· Solicit donations and secure incentives to support and engage participating 
families. 

 
Professional Development: 

ï· Complete a minimum of 20 hours of professional development annually to 
maintain certification through the Parents as Teachers national office. 

ï· Attend all required trainings, including: 
o PAT Foundational &amp; Model Implementation 
o Core Curriculum 
o Technology System 
o Ages and Stages Questionnaire (ASQ) 
o Life Skills Progression (LSP) 
o Parenting Interaction and Children: Checklist of Observations Linked to 

Outcomes (PICCOLO) 
o Adverse Childhood Experiences (ACEs) 
o Cultural Competency 
o Trauma Informed Care 
o Health Screening Procedures 
o Other training as recommended to support growth and capacity 

building. 
 
Relationships: 
The primary relationship of the Parent Educator is with the families enrolled in the 
Parents as Teachers program. In addition, the role involves building and maintaining 
strong, collaborative relationships with a diverse range of external stakeholders, 
including: 

ï· Host sites and educational institutions; 
ï· Community groups and neighborhood associations; 
ï· Non-profit and government agencies; 
ï· Faith-based organizations and foundations; 

Internally, the Parent Educator will work closely with staff across departments to ensure 
program alignment and mission-driven collaboration. 
 
UNITED WAY PROFESSIONAL CORE COMPETENCIES: 
All United Way team members are expected to demonstrate the following core 
competencies that reflect our values, drive our mission, and support our impact in the 
community: 

ï· Mission-Focused 
Committed to improving lives and creating opportunities for all individuals and 


 Revised 09.23.2025 

families in our region. This commitment guides decisions, motivates 
performance, and drives long-term community change. 

ï· Relationship-Oriented 
Builds and nurtures strong, trusting relationships with families, partners, 
coworkers, and community stakeholders. Understands that collaboration is 
essential to achieving shared goals. 

ï· Equity-Driven 
Prioritizes equity in every aspect of work. Recognizes and addresses systemic 
barriers to opportunity and strives to create inclusive solutions that reflect the 
diverse populations we serve. 

ï· Collaborative Leader 
Works well across departments and sectors to align resources, people, and 
ideas. Supports a team-oriented culture and actively engages in partnerships that 
strengthen our impact. 

ï· Results-Oriented 
Focuses on data-informed decision-making, continuous improvement, and 
accountability. Measures outcomes to ensure effectiveness, growth, and long-
term success. 

ï· Community Stewardship 
Upholds the integrity and reputation of United Way of El Paso County by serving 
as a responsible, transparent, and ethical representative of our organization and 
mission. 

 
SKILLS AND DEMONSTRATED ABILITIES: 
The ideal candidate will bring a strong combination of technical and interpersonal skills, 
including: 

ï· Strong leadership, verbal and written communication, and presentation skills 
ï· Excellent interpersonal abilities to engage effectively with diverse families and 

community partners; 
ï· Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.); 
ï· Ability to effectively manage and prioritize multiple projects in a dynamic work 

environment; 
ï· Strong organizational, time management and record-keeping skills. 

 
PERSONAL ATTRIBUTES: 

ï· Collaborative and works well with others across diverse settings; 
ï· Adaptable and thrives in a dynamic, innovative, and evolving environment; 
ï· Detail-oriented with a strong commitment to accuracy, quality, and follow-

through. 
 

QUALIFICATIONS | KNOWLEDGE, EDUCATION AND EXPERIENCE: 
Required: 

ï· Bachelor’s Degree or a minimum of 3-5 years of experience in early childhood 
education, parent education, social work, and/or in health or human services. 

ï· Fluency in both English and Spanish 


 Revised 09.23.2025 

ï· Valid driver’s license, current auto insurance, and daily access to a reliable 
vehicle. 

ï· Ability to pass a background check. 
ï· Willingness to work a flexible schedule, including occasional early mornings, 

evenings, and weekends. 
 

Preferred Personal Attributes: 
ï· High level of integrity, professionalism, and tact; 
ï· Strong sense of accountability; 
ï· Positive attitude with a sense of humor. 

 
Physical &amp; Work Environment Requirements: 

ï· Regularly required to sit, talk, and listen; 
ï· Frequent keyboard use with wrist and finger movement; 
ï· Prolonged screen time (computer monitor); 
ï· Occasionally lift and carry items up to 25 pounds; 
ï· Reasonable accommodations will be made for individuals with disabilities. 

 
 
 
JOB CLASSIFICATION: 
 
Position: Full-Time, Non-Exempt Salary: $36,790 annually 
Benefits: Competitive benefits package including Health, Dental, Life Insurance, and 
Retirement contributions. 
An 18-month commitment is required for this position.

United Way of El Paso County

Parent Educator

1 


 


 

United Way of El Paso County is committed to improving the lives and futures of all people 
in the community. We bring together expertise, funding and volunteer support to 
positively impact education, health, basic needs, and financial stability. In partnership 
with others, we work to eliminate inequities experienced by diverse populations so that 
all people have a safe, healthy home environment, achieve their educational potential, 
and increase their financial stability. We commit to building bridges across cultural, racial, 
religious, and economic boundaries. 

Position: CENTER FOR RESILIENCY – RESILIENCY NAVIGATOR 

Reports To: Center for Resiliency Manager 

Purpose: This role supports community members through direct service, 
case management, and resource navigation. It also involves 
building partnerships, organizing outreach efforts, and supporting 
the overall mission of United Way of El Paso County (UWEPC), 
particularly within the Center for Resiliency. 

 
MAJOR DUTIES &amp; RESPONSIBILITIES: 
 
Resource Navigation 

• Conduct holistic assessments, crisis intervention, and case management for 
community members. 

• Provide referrals and connect individuals to relevant services, ensuring warm 
hand-offs and follow-ups. 

• Keep resource directories updated and maintain accurate records of clients and 
services. 

• Assist clients with paperwork and documentation required for program eligibility. 

• Cover El Paso Helps and other platforms as needed. 

• Work from assigned site as needed. 

• Able to manage a caseload of 60 to 80 cases. 

• Other duties as assigned. 

 
Outreach and Programming 
 

• Offer services in accessible community locations considering transportation, 

hours, and language needs. 

• Create safe, welcoming environments for those seeking help. 

• Organize and lead community events in collaboration with local agencies and 

stakeholders. 



2 


 

• Represent UWEPC at conferences, forums, and meetings. 

• Track and report service usage, impact data, and financial contributions (e.g., 
donations and grants). 

 
Community Partnerships 

• Maintain up-to-date knowledge of community programs and services. 
 • Build and sustain partnerships with service providers and community 

organizations. 
 • Facilitate strategic collaborations and meetings to assess community needs and 

coordinate responses. 
 • Advocate for UWEPC’s initiatives and research new programs aligned with its 

mission. 

Community Engagement 
 

• Collaborate with internal UWEPC teams to support community outreach. 

• Promote UWEPC at community events and act as an ambassador for the 
organization. 

• Foster relationships with businesses and individuals to increase community 
support. 

Qualifications 

• Bachelor’s degree in social services, public health, communications, nonprofit 
management, or related field. 

• At least three years of relevant experience, or a combination of education and 
experience. 

• Knowledge of nonprofit operations is essential; experience in 
grant/program/case management is preferred. 

• Flexible schedule, including potential evenings and weekends. 

• Must have a valid driver’s license, vehicle, and insurance. 

• Applicant should have experience working with vulnerable communities that 
face challenges related to employment, housing, education, or mental health, 
and should ideally possess specialized expertise in at least one of these areas. 

• Bilingual in English and Spanish is preferred. 

• Intermediate skills in Microsoft Office and virtual meeting platforms (e.g., Zoom, 
Microsoft Teams). 

• Experience with case management systems preferred 

• Strong written and verbal communication skills; able to explain complex ideas 
clearly. 

• Background check required. 





3 


 

Job Classification: Exempt 
Salary Range: $37,000 - $42,750 
 
 
This is a full time exempt position with competitive Benefits (Health, Dental, Life Insurance 
and Retirement Contributions).

Resiliency Navigator

United Way of Pennsylvania Finance and Operations Administrator&nbsp;Reports to: UWP President&nbsp;United Way of Pennsylvania supports member local United Ways across PA to be a leader and partner in building financially resilient families and thriving communities across the Commonwealth. We envision an inclusive, impactful and collaborative network of United Ways working with business, community, faith and government leaders across PA to advance equitable access to health, education and financial stability for all Pennsylvanians. UWP is most well-known for its leadership on the statewide ALICE project, to educate and advocate for households who are working but not yet earning enough to afford their basic needs. UWP’s subsidiary, PA 211,&nbsp;PA 211 is a vital lifeline for Pennsylvanians, connecting individuals and families to essential resources that enhance their well-being and strengthen communities. We are an organization dedicated to empowering people through access to critical services, fostering resilience, and promoting social equity.The Finance &amp; Operations Administrator provides day-to-day support for accounting, bookkeeping, grant administration, and office coordination for both UWP and PA 211. This position assists with accounts payable and receivable, maintains accurate financial records, supports grant tracking and reporting for state and federal grants, and ensures the office has the tools and systems needed to operate effectively. The role also serves as a key administrative contact for employee onboarding, benefits enrollments, and is a primary liaison with outside accounting and information technology service providers. The position interfaces with the boards of directors of both UWP and PA 211, to support board meeting logistics, minute-taking.&nbsp;Goals<ol><li>Ensure accurate and timely financial administration by supporting accounts payable and receivable, maintaining organized bookkeeping records, and assisting with monthly and annual financial reporting in compliance with nonprofit and funder requirements.</li><li>&nbsp;Support effective grant and contract management by tracking budgets, expenditures, and deadlines for state, federal, and fee-for-service funding, and by maintaining complete documentation to support reporting, audits, and monitoring visits.</li><li>Maintain smooth and efficient office operations by coordinating internal needs and maintaining strong working relationships with contractors such as accounting. .</li><li>Strengthen organizational compliance and accountability by maintaining accurate administrative, financial, and grant records and supporting internal controls and policies.</li><li>Provide reliable human resources administrative support by coordinating employee benefit enrollments and changes, maintaining confidential records, and serving as a knowledgeable point of contact for staff questions related to benefits.</li><li>Contribute to a collaborative and mission-driven work environment by communicating proactively, supporting team needs across departments, and continuously improving administrative and financial processes. &nbsp;</li></ol>Key ResponsibilitiesAccounting &amp; Financial Administration<ul><li>Assist with accounts payable and accounts receivable, including invoice processing, payments, deposits, and tracking</li><li>Support bookkeeping activities, including data entry, account reconciliations, and maintaining organized financial records</li><li>Work with finance leadership and/or external accountant to support monthly and annual financial close processes</li><li>Maintain documentation in compliance with nonprofit and funder requirements</li></ul>Grant &amp; Contract Management<ul><li>Play a significant role in grant administration for state, federal, and public/private contracts for services.&nbsp;</li><li>Track grant budgets, expenditures, and reporting deadlines</li><li>Assist with financial reporting for grants and fee-for-service contracts</li><li>Maintain grant files and supporting documentation for audits and monitoring visits</li></ul>Office Administration &amp; Operations<ul><li>Serve as office coordinator, ensuring day-to-day operational needs are met</li><li>Pack and ship PA 211 outreach materials as needed</li><li>Manage office supplies and coordinate purchasing to support staff and programs</li><li>Act as a primary liaison with the organization’s outside IT contractor, communicating technical issues and coordinating support</li><li>Maintain organized administrative records and internal systems in compliance with organizational document retention policies</li></ul>Human Resources &amp; Benefits Administration<ul><li>Coordinate employee benefit enrollments, changes, and terminations</li><li>Serve as a point of contact for staff questions related to benefits and enrollment processes</li><li>Maintain confidential personnel and benefits documentation</li></ul>Budgeting<ul><li>Assist the UWP management team with budget development for grant applications, fee for service projects, etc.</li><li>Assist the UWP President and the Vice President of PA 211 with annual organizational budget development</li></ul>Qualifications<ul><li>3+ years of experience in accounting or bookkeeping required, preferably in a nonprofit environment</li><li>Familiarity with grant-funded programs, including state or federal grants, strongly preferred</li><li>Experience with accounting software and spreadsheets (Quickbooks Online a plus)</li><li>Associate’s degree or equivalent experience in accounting, business administration, or a related field preferred</li><li>Excellent organizational skills, attention to detail and commitment to accuracy</li><li>Ability to manage multiple priorities and deadlines</li><li>Comfortable working independently and collaborating with a small team</li><li>Ability to interface with multiple roles including board volunteers, management team, and prospective/ new employees</li><li>Ability to maintain confidentiality</li></ul>This is a full-time position. This position is non-exempt under the FLSA. &nbsp;&nbsp;Salary and Benefits:United Way of Pennsylvania offers a competitive benefits package which includes health care, vision, dental insurance, paid time off, and a retirement plan match. UWP maintains a hybrid working environment, with a combination of office days and work from home days for most team members. The salary range for this position is $55,000 to $70,000 depending on qualifications and experience. &nbsp;To Apply:Applications will be reviewed on a rolling basis. Please email a cover letter and resume’ to <a href="mailto:info@uwp.org" target="_blank">info@uwp.org</a>.

United Way of Pennsylvania

Finance and Operations Administrator

<h2>Position Summary&nbsp;</h2>The Systems Administrator is responsible for Salesforce administration and CRM analysis.&nbsp; The Systems Administrator ensures that UWPBC fully leverages the Salesforce environment and other related software, to advance fundraising, donor stewardship, volunteer engagement, grants management, program management, and operational efficiency. &nbsp;This position also functions as a “Partner” to all organizational departments in support of the mission, vision, and core values of the organization.&nbsp;<h2>Essential Duties and Responsibilities</h2>The essential functions include, but are not limited to the following:&nbsp;Salesforce Administration &amp; Configuration<ul><li>Serve as primary administrator for UWPBC’s Salesforce environment (Nonprofit Cloud including Grants Management, Marketing Cloud, and Community Cloud), along with the related United Way-specific enhancements for workplace giving including Salesforce extensions from Beyond the Horizon (BTH) and the GoodWorld digital CRM and online fundraising and marketing application.</li><li>Configure and manage fields, objects, record types, page layouts, flows, validation rules, automations, and security settings.</li><li>Maintain user accounts, permissions, roles, profiles, sharing rules, and audits.</li><li>Build and maintain reports, dashboards, and data quality monitoring tools.</li><li>Oversee sandbox management, deployments, release readiness, and routine system maintenance.</li><li>Oversee upgrades and new feature rollouts, including testing, documentation, and staff communication.</li><li>Ensure system security best practices, including MFA, health checks, and adherence to IT policies.</li></ul>Business Analysis &amp; Process Improvement<ul><li>Partner with fundraising, programs, finance, volunteer engagement, and communications teams to understand requirements and translate them into CRM solutions.</li><li>Analyze workflows, identify gaps, and develop recommendations for improvement.</li><li>Design and document processes, functional requirements, data dictionaries, and system workflows.</li><li>Proactively identify opportunities to optimize Nonprofit Cloud capabilities for fundraising, gift processing, donor journeys, case management, and program services.</li></ul>Data Integrity &amp; Reporting<ul><li>Maintain high-quality data through governance, validation, deduplication, and monitoring processes.</li><li>Develop reporting standards and create actionable dashboards for leadership and department teams.</li><li>Support complex queries, segmentation, and data analysis for fundraising, marketing, and impact reporting.</li></ul>Training &amp; Change Management<ul><li>Provide training, coaching, and resources for new and existing users.</li><li>Promote system adoption through documentation, office hours, and clear communication.</li><li>Support organizational change related to CRM improvements and new processes.</li></ul>Other Responsibilities<ul><li>Manage technical integrations, support data reconciliation, and provide backup support for other UWPBC enterprise applications.</li><li>Participate in occasional after-hours maintenance windows or system upgrades.</li><li>Perform other duties as assigned to support UWPBC’s technology and data strategy.</li><li>Assist, as assigned by management, with the organization’s disaster response efforts.</li><li>Perform other duties as opportunities are presented and/or assigned.</li></ul>&nbsp;<h2>Minimum Qualifications (Knowledge, Skills, and Abilities)</h2><ul><li>3+ years of experience as a Salesforce administrator, business analyst, CRM manager, or similar role.</li><li>Experience with Salesforce Nonprofit Cloud (or NPSP) and nonprofit data models (donations, households, affiliations, GAUs, campaigns, engagement plans, etc.).</li><li>Proficiency with Salesforce configuration tools, including Flow Builder, validation rules, Lightning App Builder, and permission management.</li><li>Experience managing third-party integrations (payment processing, email marketing, event management, volunteer management, finance tools, etc.).</li><li>Strong understanding of data governance, data modeling, and CRM best practices.</li><li>Demonstrated ability to lead cross-functional projects and drive user adoption.</li><li>Excellent communication skills, including the ability to explain technical concepts to non-technical audiences.</li><li>High attention to detail, strong organizational skills, and the ability to manage multiple priorities.</li><li>Excellent communication and people skills, with the ability to influence, resolve conflict and lead decision-making.</li><li>Ability to prioritize work and handle multiple tasks simultaneously in a fast paced and dynamic environment.</li></ul><h2>Physical Demands and Work Environment&nbsp;</h2>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

27 3 - 5 years of experience Jobs