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<h2>Job Description&nbsp;</h2>ORGANIZATION OVERVIEW &nbsp;United Way of Weld County builds powerful partnerships to bring about lasting community-wide change. With the support of United Way donors, volunteers and partners, together we are building a better Weld County, one where every household has the opportunity to succeed. &nbsp;JOB OVERVIEW &nbsp;This position supports two areas of the agency under this title.&nbsp;Early Care and Education Administrative Assistant Role provides support to the Assistant Director of Early Care and Education and members of the Early Care and Education (ECE) Team as well as provides support at the reception desk at United Way’s 814 9th Street downtown Greeley address. The Early Care and Education Administrative Assistant supports the work of the ECE team by taking on administrative roles related to: &nbsp;Expanding Quality in Infant and Toddler Care (EQIT) courses, administering the Family Business Solutions (FBS) program,&nbsp; manage data tracking, support meetings, communication, assisting with reports and other general administrative duties. AS appropriate serves to make purchases in accordance with agency protocol to meet the needs of the team.  &nbsp;KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS &nbsp;&nbsp;Administrative Support&nbsp;<ul><li>Support the Assistant Director with tasks such as:&nbsp;<ul><li>EQIT: including communication and tracking materials purchased for EQIT, support around registration and coordination with the ADECE to mail course materials to participants.&nbsp;&nbsp;</li></ul></li><li>Support tracking of data related to this course and communication as needed.&nbsp;</li><li>Overall Communication Support: phone, e-mail and in-person communication.&nbsp;</li><li>Track identified data to help inform the team’s progress for general knowledge and grant reporting purposes by the team.&nbsp;</li><li>Remain current with children’s issues in Weld County, Colorado, and nationwide.&nbsp;</li><li>As needed provide manpower/presence at events related to the ECE team.&nbsp;</li><li>Take minutes as needed for Team meetings.&nbsp;</li><li>Family Business Solutions business, childcare program and child tracking, communication and invoicing.&nbsp;</li><li>Other duties as assigned.&nbsp;</li></ul>Financial Administrative Support&nbsp;<ul><li>Assist the ECE AD with financial reporting related to credit card purchases.&nbsp; &nbsp;</li><li>Maintain inventory or EQIT courses, planning ahead such that items can be purchased in a timely manner to have materials prepped for future courses as appropriate.&nbsp;&nbsp;&nbsp;</li><li>Use the FedEx account in such a way as to minimize shipping costs for EQIT and to ship materials in a timely manner.&nbsp;</li><li>Provide support in tracking and timely reporting of purchase transactions billed to agency accounts/credit cards.&nbsp;</li></ul>Other Administrative Support&nbsp;<ul><li>Remain current with children’s issues in Weld County, Colorado, and nationwide.&nbsp;</li><li>As needed provide manpower/presence at community and special events related to the team and/or United Way.&nbsp;</li><li>Other duties as assigned.&nbsp;</li></ul>814 Front Desk Receptionist&nbsp;<ul><li>Become familiar with United Way programs, events and activities to ensure efficient and effective direction of guests, be they in-person or contacting the organization by phone or email.&nbsp;</li><li>Welcome United Way visitors, board of directors, and staff in a professional and courteous manner.&nbsp;</li><li>Answer incoming calls and direct calls to appropriate staff.&nbsp;</li><li>Receive in-person monetary and in-kind donations as needed.&nbsp;</li><li>Work with occasional visitors who are in crisis; direct to staff that can best be of assistance.&nbsp;</li><li>Ongoing communication with supervisor regarding any concerns about office operations.&nbsp;</li><li>Perform tasks for CEO, Chief Operating Officer, and other departments as assigned.&nbsp;</li><li>Open/close office areas.&nbsp;</li></ul>United Way of Weld County General  &nbsp;<ul><li>Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned). &nbsp;</li><li>Support fundraising efforts of United Way and activities that support United Way. &nbsp;</li><li>Support United Way annual events, disaster response, and other activities as assigned. &nbsp;</li><li>Participate in staff meetings and in service opportunities. &nbsp;</li><li>Other duties as assigned. &nbsp;</li></ul> &nbsp;UNITED WAY WORLDWIDE CORE COMPETENCIES FOR ALL STAFF &nbsp;<ul><li>Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations. &nbsp;</li><li>Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal. &nbsp;</li><li>Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement. &nbsp;</li><li>Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact. &nbsp;</li><li>Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network. &nbsp;</li></ul> &nbsp;ESSENTIAL SKILLS &nbsp;<ul><li>Proficient in Microsoft Office programs, including Excel.&nbsp;&nbsp;</li><li>Self-motivated; proven excellent performance standards and quality of work.&nbsp;&nbsp;</li><li>Ability to work independently and as a team player.&nbsp;&nbsp;</li><li>Excellent customer service and phone skills.&nbsp;&nbsp;</li><li>Effective interpersonal communication skills.&nbsp;&nbsp;</li><li>Above average written communications.&nbsp;&nbsp;</li><li>Organizational skills, detail-oriented, attention to deadlines.&nbsp;</li></ul> &nbsp;EDUCATION/EXPERIENCE REQUIREMENTS &nbsp;<ul><li>HS diploma or equivalent required.&nbsp;&nbsp;</li><li>Associate’s degree and/or background in early childhood education, health/human services, or related nonprofit experience preferred.&nbsp;&nbsp;</li><li>Bi-lingual (English/Spanish) required&nbsp;</li></ul>POSITION INFORMATION &nbsp;<ul><li>Part-time (24-30 hours), non-exempt&nbsp;&nbsp;</li><li>Pay Band (H3) 16.94-19.07&nbsp;</li><li>Plus $.72 per hour Spanish speaking differential, if applicable&nbsp;&nbsp;</li><li>Supervisory duties: None&nbsp;&nbsp;</li><li>Reports to: Assistant Director of Early Care and Education&nbsp;&nbsp;</li><li>Eligible for remote work: No, not applicable.&nbsp;&nbsp;</li><li>Background check required&nbsp;</li></ul>BENEFITS &nbsp;<ul><li>Insurance options include voluntary medical, dental, vision, and supplemental insurance, as well as automatic life insurance, and an available FSA plan.&nbsp;</li><li>The leave plan includes vacation, sick, parental leave, short-term disability, and at least 14 paid holidays.&nbsp;</li><li>The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors.  &nbsp;</li></ul> &nbsp;EQUAL OPPORTUNITY EMPLOYMENT STATEMENT &nbsp;United Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon job-related qualifications, without regard to race, color, religion, age, sex, national origin, sexual orientation, disability or veteran status. &nbsp;COMPENSTATION STATEMENT&nbsp;&nbsp;At United Way of Weld County, we believe in fairness and equity in our hiring process. We recognize that negotiating pay can create inequality, as it often rewards the best negotiators rather than the most qualified candidates. To ensure consistency and eliminate this bias, our salary bands are based on education and experience, and we do not negotiate salary once an offer is made. The only exceptions to the offer will be based on new, relevant information regarding experience or education. Due to budget constraints, we are unable to offer compensation outside of the posted salary range. Please consider this when applying.&nbsp;&nbsp;APPLICATION INSTRUCTIONS&nbsp;&nbsp;Please apply on United Way of Weld County’s website at <a href="https://www.unitedway-weld.org/careers" target="_blank">https://www.unitedway-weld.org/careers</a>. Applications should include a resume and cover letter. Applications will be reviewed on a rolling basis until the position is filled. Bilingual and multilingual candidates encouraged to apply. All questions should be directed to ---. No phone calls please.&nbsp;

United Way of Weld County

Early Care & Education Administrative Assistant 

POSITION TITLE: Team UP AmeriCorps Coordinator 
	FLSA: Hourly 
	PAY RATE: $24.04/hour (20-40 hours per week - negotiable) 
	REPORTS TO: VP of Strategic Partnerships
POSITION OBJECTIVE: 
	The Team UP AmeriCorps Coordinator, under direct supervision of the AmeriCorps Director, supports all programmatic aspects of Team UP AmeriCorps. This includes program planning, member management, communication/outreach, grant compliance, host site support, and data/program reporting. The AmeriCorps Coordinator will be required to build upon and create positive relationships with all entities involved with the program: members, site supervisors, community partners, funders, host sites, and the communities served.
INTRODUCTION TO Team UP AmeriCorps: 
	Led by the United Way of Southwest Colorado (UWSC), Team UP AmeriCorps places AmeriCorps State &amp; National (ASN) members directly at local non-profits, schools, and government agencies to expand or implement new programs and projects. Members serve for a 12-month term of National Service to improve outcomes in Education, Economic Opportunity, and Healthy Futures. Team UP AmeriCorps provides hand-on experience and opportunities for training and professional development to its members while supporting communities in Southwest Colorado. Team UP AmeriCorps is currently in its fifth year of programming with plans to continue and expand in years to come. Members serve within the UWSC’s five-county region: Archuleta, La Plata, Montezuma, Dolores, and San Juan counties.
CORE COMPETENCIES FOR ALL UNITED WAY STAFF: 
	● Mission-focused: creates real social change that leads to better and healthier communities, and drives performance and professional motivations 
	● Relationship-oriented: understands that people come before process, and is astute in cultivating and managing relationships toward a common goal 
	● Collaborator: understands roles and contributions of all sectors of the community, and can mobilize resources (financial and human) through meaningful engagement 
	● Results-driven: dedicated to promoting shared, measurable goals for the common good, as well as creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact 
	● Brand steward: understands role in growing and protecting the reputation and results of the greater United Way network 
	● Justice, Diversity, Equity, and Inclusion: committed to furthering United Way’s commitment to removing barriers and providing support for Black, Indigenous, and other Peoples of Color (BIPOC)
PRIMARY JOB RESPONSIBILITIES/DUTIES:
● Program Planning 
	○ Lead member recruitment initiatives 
	· Assist with updating existing and creating new Position Descriptions 
	· Post Position Descriptions on Team UP Website, eGrants/myAmeriCorps, and other relevant internal and external sites 
	· Follow, update, and improve recruitment plan 
	· Attend recruitment events; speak with potential candidates about service opportunities 
	· Manage incoming member applications by scheduling and conducting Preliminary Interviews and coordinating with Host Sites 
	○ Onboard and enroll new members at program start (September) and throughout the program year (rolling enrollment) 
	· Engage and support new members prior to their Term of Service (housing support, welcome email, regular communication, etc.) 
	· Assist with enrolling and importing member info into AmeriCorps systems (eGrants &amp; OnCorps) 
	· Assist with assisting with National Service Criminal History Checks 
	· Help plan and co-facilitate Team UP AmeriCorps Member Orientation with specific focus on team-building and connection activities 
	○ As relevant, engage with potential new Host Sites and seek opportunities for program expansion 
	● Member Management 
	○ Be responsive to member and site supervisor needs by providing support, promoting professional development, and addressing concerns through problem-solving 
	○ Learn and manage the OnCorps database system 
	· Send timesheet reminders to Members and Site Supervisors 
	· Monitor timesheets for compliance and progress 
	○ Review Monthly Status Updates from members and site supervisors 
	· Recognize successes and highlights 
	· Respond to concerns and needs 
	○ Perform periodic regional Site Visits to engage with members and ensure program compliance 
	○ Perform scheduled regional 360° evaluation to provide/receive feedback on the member, host site, and AmeriCorps program 
	○ Help plan and co-facilitate monthly Cohort Connection Calls with specific focus on connection and team-building 
	○ Help plan and co-facilitate monthly Team UP AmeriCorps trainings and/or service projects with specific focus on connection, group dynamics, and “life after AmeriCorps” 
	● Communications/Outreach: 
	○ Increase Team UP AmeriCorps presence on social media by managing current and creating new accounts 
	○ Increase local knowledge of Team UP AmeriCorps through community communication 
	○ Update and possibly create new marketing and recruitment materials keeping in line with the AmeriCorps and Team UP brand guidelines 
	● Grant Compliance: 
	○ Learn about and comply with all grant contacts and program policies 
	● Host Site Support: 
	○ Assist with Site Supervisor Orientation and as-needed periodic host site trainings 
	● Data Management/Program Reporting 
	○ Assist with internal and external reporting efforts
ADDITIONAL JOB RESPONSIBILITIES/DUTIES: 
	● Represent the AmeriCorps Director at meetings or functions when required 
	● Coordinate with UWSC’s Team UP Collective Impact Initiative 
	● Attend applicable AmeriCorps training and conferences 
	● Provide feedback on and assist with the betterment and expansion of Team UP AmeriCorps 
	● Be a steward of UWSC and AmeriCorps in our five-county region
For qualifications, please see attached full description

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