Early Care & Education Administrative Assistant

EARLY CARE & EDUCATION ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

ORGANIZATION OVERVIEW

United Way of Weld County builds powerful partnerships to bring about lasting community-wide change. With the support of United Way donors, volunteers and partners, together we are building a better Weld County, one where every household has the opportunity to succeed.

JOB OVERVIEW

Early Care and Education Administrative Assistant supports the Assistant Director of Early Care and Education and the other members of the Early Care and Education Team. The Early Care and Education Administrative Assistant supports the work of the team by taking on other administrative roles related to: meetings, communication, compiling data, assisting with reports and other general administrative duties. The administrator serves to make purchases in accordance with agency protocol to meet the needs of the team as well as more extensive purchases related to grant funding offered to licensed childcare programs and tied to the state designated database to track these purchases.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Financial Administrative Support

• Following agency protocol for tax exempt purchasing, including the use of established accounts where they exist and when accounts are needed follow agency protocol for approval as well as to avoid redundancy of accounts across the agency.
• Complete manual purchases for childcare programs and communicate details with the Assistant Director of Early Childhood Initiatives to allow reconciliation with the tracking database of each purchase.
• Make other purchases, which support other areas of the Early Care and Education Team, such as EQIT, Family Child Care Recruitment, Events/Professional Development or other needs of the team as appropriate.
• Provide tracking and timely reporting of purchase transactions.

Other Administrative Supports

• Support the Assistant Director with tasks such as:
• EQIT: including communication and tracking materials purchased for EQIT, support around registration and coordination with the ADECE to mail course materials to participants.
• Support tracking of data related to this course and communication as needed.
• Other Communication Support: phone, e-mail and in-person communication.
• Track identified data to help inform the team’s progress, and for grant reporting purposes by the team.
• Remain current with children’s issues in Weld County, Colorado, and nationwide.
• As needed provide manpower/presence at events related to the team.
• Take minutes as needed for Team meetings and potentially council meetings.
• Family Business Solutions business, child care program and child tracking, communication and invoicing.
• Other duties as assigned.

United Way of Weld County General

• Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned).
• Support fundraising efforts of United Way and activities that support United Way.
• Support United Way annual events, disaster response, and other activities as assigned.
• Participate in staff meetings and in service opportunities.
• Contribute to organizational promotions including writing promotional copy, proofreading informational and campaign materials, participation in outreach, etc.
• Other duties as assigned.

United Way Worldwide Core Competencies for all Staff

• Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

ESSENTIAL SKILLS

• Proficient in Microsoft Office programs, including Excel.
• Self-motivated; proven excellent performance standards and quality of work.
• Ability to work independently and as a team player.
• Excellent customer service and phone skills.
• Effective interpersonal communication skills.
• Above average written communications.
• Organizational skills, detail-oriented, attention to deadlines.

EDUCATION/EXPERIENCE REQUIREMENTS

• HS diploma or equivalent required.
• Associate’s degree and/or background in early childhood education, health/human services, or related nonprofit experience preferred.
• Bi-lingual (English/Spanish) preferred.

POSITION STATUS

• Part-time, non-exempt
• 24-26 hours per week
• Pay Band (H2): 15.75-17.39 per hour
• Plus $.72 per hour Spanish speaking differential, if applicable
• Supervisory duties: None
• Reports to: Assistant Director of Early Care and Education
• Location: Greeley, CO
• Eligible for remote work: No, not applicable.
• Background check required

BENEFITS

• The leave plan includes vacation, sick, parental leave, short-term disability, offered on a pro-rated basis, as well as several paid holidays.
• The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors.

EQUAL OPPORTUNITY EMPLOYMENT STATEMENT

United Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon job-related qualifications, without regard to race, color, religion, age, sex, national origin, sexual orientation, disability or veteran status.

COMPENSTATION STATEMENT

At United Way of Weld County, we believe in fairness and equity in our hiring process. We recognize that negotiating pay can create inequality, as it often rewards the best negotiators rather than the most qualified candidates. To ensure consistency and eliminate this bias, our salary bands are based on education and experience, and we do not negotiate salary once an offer is made. The only exceptions to the offer will be based on new, relevant information regarding experience or education. Due to budget constraints, we are unable to offer compensation outside of the posted salary range. Please consider this when applying.

APPLICATION INSTRUCTIONS

Please apply on United Way of Weld County’s website at https://www.unitedway-weld.org/careers. Applications should include a resume and cover letter. Applications will be reviewed on a rolling basis until the position is filled. All questions should be directed to Lisa Sadar, Assistant Director of Early Care & Education. No phone calls, please.