Volunteer Income Tax Assistance (VITA) Program Manager

Summary:

The VITA Program Manager is a full-time position that serves a key role in the United Way of the Plains impact area of financial security by providing program management for multiple free tax filing services for qualified individuals in our community. These services are provided in partnership with the Internal Revenue Service (IRS), Kansas Department of Revenue (KDOR), and Stakeholder Partnerships, Education, and Communication (SPEC) programs. The successful candidate for this role will be one who has a passion to serve others, is an excellent communicator, and can positively represent United Way of the Plains with stakeholders.

Key Responsibilities:

• Plan, coordinate, and execute service delivery for in-person VITA tax preparation, virtual tax preparation, and online self-filing services. This will include the support and maintenance of existing program site locations as well as identifying and cultivating new site locations to increase service accessibility.
• Execute in-person outreach throughout the United Way of the Plains catchment area, engage prospective partners, build awareness of Financial Security goals and services, and facilitate integration of supportive partnerships to meet client needs.
• Collaborate with internal teams to coordinate volunteer recruitment and retention, program promotion, and related collateral.
• Assist in developing, implementing, and reporting vital components for the VITA program.
• Develop and supervise volunteer training, and assist as needed.
• Ensure quality service delivery by overseeing site operations, quality assurance efforts, and maintaining strong community partnerships.
• Provide grant management and reporting, including outcomes and budget tracking and documentation.
• Prepare and submit all required forms for IRS SPEC, VITA Grant, and other partners as necessary.
• Interview and hire seasonal site coordinators.
• Manage planning, coordination, and implementation of outreach activities and special events.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. The ideal candidate will have the following education and skill requirements:

• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability for a high level of accuracy, attention to detail, and problem-solving skills.
• Demonstrated strong relationship and team-building skills with ability to lead and motivate others.
• Self-motivated with ability to manage multiple priorities by being flexible, creative, curious, energetic, and inclusive.
• Must be available to work flexible hours during the tax season, including evenings and Saturdays.
• Must complete VITA training and certification in accordance with IRS and United Way of the Plains requirements. This training will be provided.
• Bachelor's degree or equivalent relevant work experience in social services, service program planning and delivery, tax services.
• Must have a good driving record, valid driver's license, and means of transportation.

Non-Negotiable Hiring Criteria:

• Naturally curious and self-motivated in a never-ending pursuit of continuous improvement.
• Ability to interact in a positive way with individuals and groups.
• Must be flexible and multitask-oriented; can adapt to changing priorities.
• Can work independently and responsibly while managing numerous projects simultaneously.
• Dependable and reliable to meet deadlines; remains calm under pressure.
• Lead by personal example; your word is your bond.
• Possess excellent judgment and creative problem-solving skills.
• Helps create a work environment that embraces and appreciates diversity.

Core Competencies for all United Way Professionals

• Mission-Focused: The United Way Professional’s top priority is to create real social change that leads to better lives and healthier communities. This competency drives their performance and professional motivations.
• Relationship-Oriented: The United Way Professional understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator: The United Way Professional understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven: The United Way Professional is dedicated to shared and measurable goals for the common good, including creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: The United Way Professional is a steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

Physical Demands:

In order to successfully perform the essential functions of this position, the employee must be able to:

• Actively listen and communicate clearly
• Speak publicly
• Walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another, and stoop, kneel, crouch, or crawl
• Ability to lift/push/pull and carry 30 pounds
• Vision abilities required by this job include close and far.
• Ability to operate a computer keyboard.

Work Schedule:

Normal schedule would be full-time Monday-Friday during normal business hours; however, flexibility to work extended hours and/or weekends during tax filing season will be required.

How To Apply:

Qualified candidates should email their resume and cover letter to: careers@unitedwayplains.org with “VITA Program Manager” in the subject line of the email. For priority consideration, submit your information by October 30th.

More information can be found about United Way of the Plains on our website: https://unitedwayplains.org/