Community Impact Coordinator

Community Impact Coordinator

Part-time (20 hours/week) | Based in Cumberland, MD | Pay: $16.50/Hour

Schedule and work location

Part-time, 20 hours per week, generally worked on varying days Monday through Friday between 8:00 a.m. and

4:30 p.m. Office coverage and day-to-day administrative support are priorities. Evening or weekend work may

occasionally be requested for a specific or exceptional event need, as arranged with the Executive Director.

The position is based at the PHUW office in Cumberland, Maryland. Occasional travel within Garrett and

Allegany counties in Maryland and Mineral and Hampshire counties in West Virginia may be assigned based on

program needs and office coverage. Travel and event participation will generally occur during regularly

scheduled working hours and will be coordinated with the Executive Director.

Part-time leave benefits include paid holidays, vacation eligibility after one year of employment based on

average hours worked during the preceding 12 months, and prorated sick leave accrual, in accordance with

PHUW’s personnel policy and applicable part-time practices.

Position summary

The Community Impact Coordinator supports PHUW’s office operations, donor communications, campaigns

and events, and coordinates activities for the Imagination Library of Allegany County. The position works with

the Executive Director, Finance Director, and Operations Manager to strengthen program delivery and

community participation across PHUW’s service area of Garrett and Allegany counties in Maryland and Mineral

and Hampshire counties in West Virginia. Imagination Library duties apply to Allegany County.

Office administration and communications

•â€‹ Answer and direct telephone calls and provide general assistance to callers and visitors.

•â€‹ Assist with daily office operations and administrative needs.

•â€‹ Assist with preparation of the monthly newsletter and maintenance of the Constant Contact database.

•â€‹ Review online and printed resource guides to verify that information about PHUW is current.

Finance and donor communications support

•â€‹ Assist the Finance Director with administrative tasks, including printing monthly donor thank you letters for

the Executive Director’s signature.

•â€‹ Print mailing labels and prepare and mail donor correspondence.

Campaign and event support

•â€‹ Assist with campaign mailings and presentations to community groups as needed.

•â€‹ Assist with planning and administrative support for PHUW events. Provide on-site support when assigned

by the Executive Director, considering office coverage, the regular work schedule and whether other staff

are attending.

PHUW | Community Impact Coordinator | Position Description

Community partnerships and program coordination

•â€‹ Build relationships with families, schools and community partners to support literacy and participation.

•â€‹ Coordinate enrollment, book-order administration and reporting for DPIL of Allegany County.

•â€‹ Collaborate with finance, fundraising and program staff to complete assigned activities.

Performance review and other duties

•â€‹ Perform other duties as assigned.

•â€‹ Participate in an annual performance review conducted by the Executive Director and establish goals for

the following year.

Imagination Library of Allegany County

Provide the following support for Dolly Parton’s Imagination Library (DPIL).

Enrollment and address management

•â€‹ Maintain and update the database of participating children.

•â€‹ Verify and correct addresses identified through returned books and National Change of Address (NCOA)

information.

•â€‹ Mail graduation cards to children.

Steering committee coordination

•â€‹ Assist the Executive Director in recruiting steering committee members to ensure representation of

program partners.

•â€‹ Schedule and plan steering committee meetings and prepare meeting materials.

•â€‹ Keep committee members informed of important updates between meetings and share program financial

reports.

Fundraising and financial planning

•â€‹ Work with the Executive Director to develop the annual program budget.

•â€‹ Prepare and mail donor solicitation letters, including the annual donation mailing.

•â€‹ Prepare donor thank you letters and coordinate thank you cards with the person signing the

correspondence before mailing.

•â€‹ Assist with writing and submitting applicable grant applications and in completing and submitting grant

reports.

Outreach and communications

•â€‹ Prepare and send news releases and prepare social media posts about the program.

•â€‹ Review website content for accuracy and currency and prepare new material when needed.

•â€‹ Speak to community groups about the Imagination Library.

•â€‹ Attend selected community events to promote the program and register children when assigned, generally

during scheduled working hours and subject to office coverage needs.

•â€‹ Attend the Imagination Library Homecoming conference as the budget allows.

•â€‹ Coordinate planning and administrative support for DPIL graduation, Give Like Dolly Day and other

DPIL-specific community events. On-site attendance will be determined with the Executive Director based

on the work schedule and office coverage.

PHUW | Community Impact Coordinator | Position Description

Materials and reporting

•â€‹ Maintain an inventory of program materials and supplies and work with the Finance Manager to order

items as needed.

•â€‹ Order brochures from the Dollywood Foundation and other program materials as needed.

•â€‹ Track program information and prepare reports on activities and outcomes.

Proposed qualifications

•â€‹ High School Diploma or GED Equivalent.

•â€‹ Experience organizing programs or working with community partners.

•â€‹ Clear writing, public speaking, organization and attention to detail.

•â€‹ Ability to engage people from varied backgrounds.

•â€‹ Working knowledge of Microsoft Office and contact or enrollment databases.

•â€‹ Employment is contingent upon completion of PHUW’s required background check.

PHUW | Community Impact Coordinator | Position Description

• A blue text on a black background AI-generated content may be incorrect.
• Community Impact Coordinator
• Schedule and work location
• Position summary
• Office administration and communications
• Finance and donor communications support
• Campaign and event support
• Community partnerships and program coordination
• Performance review and other duties
• Imagination Library of Allegany County
• Enrollment and address management
• Steering committee coordination
• Fundraising and financial planning
• Outreach and communications
• Materials and reporting
• Proposed qualifications