Weber Communities that Care Coordinator

Goal: Weber CTC is structured as a department within UWNU’s Community Resource Team. This is a highly visible leadership position in the Weber High School cone (WHS and its feeder schools). It can also be defined as the cities of North Ogden, Pleasant View, Harrisville, and Ogden Valley. The coordinator position interacts with key community leaders, nonprofit and government agencies, an extensive volunteer base including parents and students, and other stakeholders to facilitate program goals and objectives. As the full-time coordinator, this position will oversee the daily work of the Assistant Coordinator and ensure that responsibilities are delegated when appropriate. The coordinator will serve as the primary contact and manager for all Weber CTC grant reporting and fiscal oversight, and the primary liaison between Weber CTC and UWNU.

Key Responsibilities:

Collaborative community relationships

• Serve as Weber CTC’s front-line representative and meet with local officials, school district leaders, and others to promote community support for Weber CTC and its strategies.
• Coordinate outreach and community presentations.
• Work with people from various levels, from youth to administration to elected officials.
• Facilitate the preparation and release of survey information to the community.
• Success in this position depends on being visibly present and actively engaged in the community.

Volunteer management

• Recruit, orient, and work alongside volunteer members.
• Oversee community volunteer coordination, recognition, training, travel/accommodations for conferences, and communications.
• Work with volunteer leaders to ensure the collaborative success of Weber CTC’s three volunteer groups: the Key Leader Board, Youth Council, and Community Board.
• Collaborate with volunteer working groups on the following focuses: funding, data, outreach and public relations, board maintenance, and youth advisory.

Data management and outcome reporting

• Work with Weber CTC members to develop short—and long-term goals
• Ensure that Weber CTC’s logic model goals are achieved through a robust action plan and comply with funding and grant requirements.
• Implement, evaluate, and make necessary program changes to support the Weber CTC’s goals and identify practical, evidence-based programming..
• Prepare statistical reports, process data, and perform other related tasks.

Fiscal oversight

• Oversee the Weber CTC budget ($300k+), including managing and reporting all funding sources.
• Ensure all grant reports are completed promptly according to funders’ standards and requirements—balance funding sources with federal, state, and matching sources.
• Research and write grants that align with the Weber CTC’s goals.
• Secure braided funding streams to promote sustainability.
• Provide basic financial reports applicable to the Weber CTC action plan to the UWNU fiscal team.

Program administration

• Supervise the daily work of the part-time Assistant Coordinator and collaborate to delegate Weber CTC responsibilities and oversight.
• Support the Assistant Coordinator with administrative tasks for Weber CTC’s Workgroups, Committees, and Boards, to ensure materials are ready for in-person, hybrid, and virtual meetings.
• Answer incoming calls, emails, social media, and website messages.
• Provide conflict resolution to issues and problems related to Weber CTC; respond to and investigate public comments.
• Oversee Weber CTC’s program marketing, website, and social media to ensure high engagement and visibility.
• Attend local and national trainings in identified prevention and community coalition subjects to serve as a resource to coalition members, primarily substance use and suicide prevention.
• Develop and implement strategies for community outreach, including planning and hosting events and relationship-building efforts.
• Ensure policies and procedures relating to programs are implemented and followed.
• Collaborate with other local coalitions and Weber Human Services (Local Substance Abuse Authority) on trainings, best practices, statewide and regional policies, and opportunities for strategic partnerships.

Required Competencies:

• Relationship-Oriented: Understand that people come before processes and are personable in cultivating and managing relationships toward a common goal.
• Collaborative: Understands the roles and contributions of all community sectors and can mobilize resources (financial and human) through meaningful engagement.
• Mission-Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Action-Oriented: Look for new solutions to old problems and take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Position Requirements:

• Demonstrates ability to empower and support volunteers, allowing them to take initiative and lead projects.
• Facilitate engaging and meaningful meetings and workshops.
• Strong relationship-building skills. The ideal candidate will be skilled in cultivating trust and collaboration with volunteers, community leaders, and key stakeholders.
• Exceptional written and verbal communication skills.
• Confidence in public speaking.
• Ability to operate standard office equipment and proficient in Microsoft Office and Google Suite.
• Experience in fiscal oversight - grant writing, reporting, and budget management.
• Emotional intelligence is required to balance stressful situations and maintain confidentiality and respect.
• Strong time management skills to manage competing priorities.
• Must possess a valid driver's license, current auto insurance, and daily access to a reliable vehicle.
• The position requires short-distance travel by car and occasional long-distance travel by car, van, or airplane. Long-distance travel may include being in or out of state for a week multiple times a year.
• Must be able to lift 50 lbs. to assist with setting up for events and activities. Must be able to perform strenuous activities that require strength, stamina, and overall good health, and stand for multiple hours.

Preferred Requirements:

• Bachelor's degree in Social Work, Public Health, Communications, or related field.
• Minimum two years’ work experience in a related field - prevention, health, coalition work, nonprofit, etc.
• Minimum two years’ experience in fiscal oversight and grant reporting.
• Education may be substituted for experience, or a combination of both is applicable.
• Demonstrated experience working with youth and parents.