UWNCNM Event Planne

Job Title: Event Planner
Reports to: Director of Marketing
Location: Albuquerque
Department: Marketing
Classification: Level II
Status: Full-time, Hourly, Non-exempt

ORGANIZATION:
Headquartered in Albuquerque, United Way of North Central New Mexico (UWNCNM) serves the people of five counties: Bernalillo, Sandoval, Santa Fe, Torrance, and Valencia. Our mission is connecting people to opportunities and services to equitably improve lives and strengthen communities.

UWNCNM brings together donors, businesses, nonprofits, government, and others to create better solutions to our community’s challenges. Our programs and donor dollars ensure that individuals and families in central New Mexico have the opportunity to achieve potential through education, that they are healthy and safe, are financially stable and live life with dignity.

In addition, UWNCNM has a strong commitment to Diversity, Equity and Inclusion and upholds the following values:

• We value the visible and invisible qualities that make you who you are.
• We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.
• We believe that each United Way community member, donor, volunteer, advocate, and
• employee must have equal access to solving community problems.
• We strive to include diversity, equity, and inclusion practices at the center of our daily
• work.

We commit to using these practices for our business and our communities.

PURPOSE:
The Event Planner is responsible for strategic event planning and the end-to-end execution of United Way of North Central New Mexico (UWNCNM) events. This position designs the event experience by managing and leading all phases of event planning, coordination and implementation, collaborating across departments to ensure each event fulfills its objectives and advances the mission of UWNCNM.

ESSENTIAL FUNCTIONS:

COORDINATE AND PROJECT MANAGE UWNCNM EVENTS

• Designs the event experience by managing and leading all phases of event planning, coordination and implementation to deliver a seamless event experience
• Lead, develop, implement, coordinate and execute logistics for UWNCNM internal and external events; events include but are not limited to internal events, meetings, retreats, etc. and external / public events
  • Manage special projects that require all UWNCNM staff coordination
  • Create and coordinate event invites, reservations, and attendance tracking
  • Coordinate with UWNCNM functional departments and volunteers to develop event goals, purpose, audience, theme, date and location
  • Coordinate volunteers and UWNCNM staff participation for each event
  • Work with Investor Relations and other functional teams to properly acknowledge and promote all participating event sponsors and co-branders on event material
  • Add UWNCNM public events to community calendars
• Develop, track and coordinate event budgets and timeline
  • Coordinate and hire vendors as needed negotiating within our budget
  • Track event expenses and provide final financial summary reports
• Add/monitor all UWNCNM events on the company shared calendar
  • Develop a year-round calendar of all UWNCNM events and maintain as new events are scheduled
  • Provide an annual event outcome report
  • Ensure events are represented on required and/or optional staff and volunteer calendars
• Responsible for the end-to-end execution of events, overall set-up and breakdown
  • Utilize event checklists for each UWNCNM event
• Troubleshoot event-day issues and communicate solutions to relevant teams and staff
• Work cooperatively with other departments to ensure event, meeting, retreat, etc. success
• Work with Marketing and Investor Relations to coordinate design and produce event support items, such as invitations, programs, signage and branded giveaways items
• Work with Investor Relations team, Finance, and volunteers to evaluate ROI on events for reporting and future event planning
  • Coordinate/monitor post event survey results
• In charge of all inventory for events
  • Securing new items
  • Organizing and storing items securely post events for future use
• Track all vendor, company, and agency contacts
• Track all key performance indicators and assigned report coverage

GENERAL & TEAM SUPPORT

• Contribute to the organizational shared goal of raising funds to support our organizational goals, mission and initiatives.
• Attend all staff meetings and trainings, and events as required or assigned.
• Complete other duties and special projects as assigned.

CORE COMPETENCIES:

• Provide the highest level of customer service to volunteers, vendors, donors and staff.
• Strong budget management and negotiation skills.
• Requires high level of organizational and interpersonal skills. Must be able to work both independently and within a team.
• Respect diversity and willingness to commit to the values of the organization and a desire to build community.
• Must be highly organized to meet deadlines, yet flexible to meet changing needs and unexpected requests.
• Ability to manage multiple projects and events simultaneously.
• Exhibit excellent written and oral communication skills, including clear, concise, and professional correspondence and interactions with donors, vendors, volunteers, and colleagues.
• Ability to plan and run effective meetings.
• Work independently and collaboratively, showing initiative, self-motivation, a positive attitude, adaptability, and a commitment to team success.
• Demonstrate practical experience with AI and data analysis tools to enhance operational efficiency and innovation, inform strategic decisions, and drive continuous improvement.
• Proficient in internet navigation and online research using modern web browsers to gather, verify, and utilize information effectively for job-related tasks.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree or a minimum of 3 years of experience in event planning
• Must have proven experience as an events planner or organizer, portfolio of previously managed events (weddings, meetings, parties, corporate events), excellent time management and communication skills, and the ability to manage multiple projects independently.
• Attention to detail
• Flexibility, independence, critical thinking and decision-making skills are required to succeed in this position.
• Commitment to working in team settings, an understanding of internal and external customers, including staff and volunteer management.
• Proficiency with Microsoft Office.

EQUIPMENT USED:

• Standard PC Office Equipment, telephone, computer, copy machine, printer, scanner, fax machine and related equipment
• Microsoft Office Suite, Outlook, Videoconferencing platforms (Zoom, Microsoft Teams, etc.), Internet and web browsers for research and information gathering.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS/DEXTERITY:

This position works in-office Tuesday through Friday and is scheduled to work 8 hours a day (Not including meal period), 4 days a week. On-site attendance is required on all four days, with Tuesdays and Thursdays being mandatory in-person in-office workdays within UWNCNM’s office building. Wednesdays and Fridays are also designated in-office days; however, these may include off-site responsibilities such as securing venues, conducting walk-throughs, picking up / securing event supplies, etc. as needed with the rest of the day in-office. Due to business needs, you may occasionally be required to attend in-office days on other days. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Position works in a standard office environment and requires long periods of sitting at a desk and computer to accomplish duties and to stand for limited periods of time.
• Regular attendance is required in this position.
• Must be able to work occasional early morning, evening and weekend meetings and other events.
• Must have the flexibility to adapt schedule to meet evolving business needs as necessary.
  • While the primary work location is in-office on Wednesdays and Fridays, occasional off-site tasks are expected to support event preparation and execution. Flexibility in scheduling may be required during peak event periods, including early mornings, evenings, or weekends for event execution including setup and breakdown
• Must be able to operate a personal computer at an acceptable rate of speed and to view computer monitors.
• On designated in-office days, the employee must be able to perform duties within a cubicle setting, maintaining focus and productivity in an environment with varying levels of ambient noise, including conversations and other typical office sounds.
• Must possess a valid New Mexico driver’s license and have daily access to a dependable motor vehicle with insurance to commute to work on designated in-office days, and to use to attend offsite events, meetings, and other work activities, including those specific to the job.
• Must be able to lift and/or move up to 30 pounds unassisted and occasionally lift and/or move up to 40 pounds with assistance.
• Must be able to perform the essential functions of the job with reasonable accommodation.

LOCATION: Must be a New Mexico resident and able to commute to the UWNCNM office building in Albuquerque, NM on designated in office workdays as specified.

SALARY RANGE:

$28.00-$33.00 per hour, Hourly, non-exempt, 32 hours per week FTE (Full Time Employee).

BENEFITS:

Full-time employees (FTE) are eligible for health, dental, life and long-term disability insurance, a retirement plan, flexible spending account and voluntary insurance programs. We offer a tuition reimbursement plan, volunteer time off, and generous leave time. Part-time employees may be eligible for some of these benefits.

UWNCNM supports the Americans with Disabilities Act (ADA). Please tell us if you need accommodation to perform the job's essential functions. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

United Way of North Central New Mexico is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for

employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We welcome applicants with disabilities and applicants from underrepresented racial and ethnic groups.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This job description is meant only to be a guideline and may be modified at any time. UWNCNM is an At-will Employer. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

HOW TO APPLY:

Interested applicants, or if you have additional questions, must supply a resume and cover letter to applicant@uwncnm.org by February 9, 2026. Reference in the subject line: Application for Event Planner.