Senior Grant Writer

POSITION SUMMARY
Leads the development of competitive grant proposals by identifying strategic opportunities, translating program needs into compelling narratives, ensuring budget accuracy, and managing timelines and reporting requirements. Strengthens organizational grant capacity by maintaining effective systems, interpreting grant outcomes for renewals, and building strong funder relationships.

KEY RESPONSIBILITIES & ESSENTIAL DUTIES OF POSITION
An individual must be able to perform each essential duty listed below at a satisfactory level:

• Lead the development of competitive proposals for major, multi-year, or high-value funding opportunities.
• Identify grant opportunities that strengthen organizational visibility and increase philanthropic support.
• Translate program needs, data, and outcome goals into compelling narratives aligned with funder priorities.
• Manage proposal timelines, deliverables, and workflows to ensure timely and accurate submissions.
• Collaborate with internal partners to ensure budget accuracy and adherence to funder and organizational guidelines.
• Develop program budgets and financial justifications in coordination with finance and program teams.
• Review and interpret grant outcomes and performance data to support renewals and strengthen future proposals.
• Review and refine lower-value proposals and reports to support consistency and quality across submissions.
• Improve and maintain systems, templates, and tools to streamline processes across the grants function.
• Provide leadership, guidance, and oversight to the Manager supporting the grants function.
• Support coaching, performance feedback, and professional development for the Manager.
• Ensure adherence to organizational policies, procedures, and compliance expectations within the team.
• Partner with leadership and Human Resources to address performance concerns and strengthen departmental processes.
• Collaborate with leadership to develop strategies that maximize alignment across current and emerging grant areas.
• Gather program information, impact data, and budget details required to develop high-quality proposals.
• Develop project descriptions, logic models, and outcome measures aligned with organizational priorities.
• Build and maintain relationships with funders and external partners to strengthen grant competitiveness.
• Prepare high-quality interim and final reports for major awards and maintain accurate records of all grant activities.
• Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
• Contribute to overall organizational success by performing other duties and responsibilities as assigned.

JOB REQUIREMENTS
Job requirements include:

• Bachelor’s degree in communications, public administration, nonprofit management, English, or related field required, or equivalent combination of experience and education may be considered in lieu of degree. Master’s degree preferred.
• Five years in non-profit, fundraising, or grant writing required.
• Three years of supervisory or coaching experience required.
• Proven success securing large or multi-year grant awards.
• Demonstrated ability to write persuasive, data-informed, and funder-aligned narratives.
• Strong experience developing budgets and working with financial documentation and compliance guidelines.
• Strong networking skills with diverse stakeholders required.
• Intermediate experience with Microsoft Office required.
• Database experience preferred.
• Customer service skills and experience required.
• Ability to edit, complete, and assemble reports.
• Attention to detail and accuracy.
• Excellent analytical skills.
• Ability to multi-task and work in a fast-paced environment.
• Strong communication skills, both written and orally, required.
• Strong proofreading skills required.
• Ability to utilize critical thinking and problem-solving skills.
• Strong project management skills, with the ability to plan, execute, and deliver projects on time and within budget

COMPETENCY REQUIREMENTS
​Communications - Ability to communicate effectively.
Business Ethics - Ability to work with integrity and ethics.
Problem Solving - Ability to identify and resolve problems.
Planning & Organization - Ability to plan and organize work activities.
Leadership - Motivate and inspire others.
Conflict Resolution - Encourage open communication to resolve difficult situations.
Managing People - Provide direction to subordinates that encourages performance.

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

PHYSICAL DEMANDS
Physical demands include:

• Constantly remaining in a stationary position, often sitting or standing for prolonged periods.
• Constantly communicating with others to exchange information through speaking, hearing, reading, and writing.
• Constantly repeating motions and fine manipulation that may include the wrists, hands and/or fingers. Ability to type using a keyboard.
• Constant use of standard office equipment such as the telephone and/or headset, copier, and computer.
• Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
• Constantly viewing information on a computer screen.
• Occasionally traveling to the office or offsite location.
• Occasionally lifting and moving of items weighing up to approximately 20 pounds.​​​​​​

WORKING CONDITIONS
Working conditions include:

• Hybrid inside working environment.
• Occasional early mornings, evenings, and weekend hours.
• High level of long periods of concentration.
• Frequent interactions with internal and external customers.
• Reliable transportation required.

Heart of Florida United Way offers a very extensive benefits package for full-time employees that we are very proud to share with you!

Medical Insurance (Health, Dental, Vision) – on the 1st day and HFUW pays up to 80% of your premium.

Company-Paid Benefits – HFUW provides all full-time employees with the opportunity to enroll in short-term & long-term disability insurance, as well as $50,000 in life insurance, all 100% paid by HFUW.

401k w/ Company Contribution – not only does your 401k start on the 1st of the month following your start date, but after 1 year of employment and 1000 hours worked, you will receive 5% contribution from HFUW, regardless of your personal contribution to your plan.

Paid Time Off – HFUW offers an extensive amount of time off so you can focus on your personal health, family priorities, and work-life balance. Full-time employees start accruing paid time off (5 weeks your 1st year) upon hire, with generous carry over.