Senior Finance Manager

If you are detail-oriented, are knowledgeable of accounting systems and processes, have a coaching mindset, take initiative, and are analytically driven to solve complex issues, then United Way of Asheville and Buncombe County (UWABC) is where you want to be. The Senior Finance Manager is part of the Finance and Operations team, and must enjoy coaching, developing and/or maintaining processes, and utilizing data while holding true to UWABC’s long-term strategic vision.

Position is responsible for leading all day-to-day accounting operations, with functional responsibility for accounting, accounts receivable, accounts payable, and grants administration. Responsibilities also include production of financial reports; proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP), adhere to grants management standards, and result in acceptable audits.

KEY RESPONSIBILITIES

General Accounting, Accounts Payable and Accounts Receivable:

• Document and coordinate implementation of accounting systems and accounting control procedures. Improve current processes and implement new systems for general accounting. Make recommendations regarding the accounting of assets, reserves, and expenditures.
• Maintain daily review and control of the following areas: general ledger, accounts payable, accounts receivables, expense reports, and billing.
• Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles.
• Develop, implement, and review processes and controls that are current best practices related to transaction processing.
• Manage, oversee, process (as appropriate) revenue, fixed assets, cash, bank reconciliations, and allocations. Act as backup for processing all of the following transactions: accounts payable, expense and credit card management and reconciliation.
• Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.
• Stock transactions.
• A/R coordination with team (including Collections).
• A/R other sources (contracts for programs/services revenue).

Reports:

• Prepare financial statements and other reports as scheduled, and analyze financial information detailing assets, liabilities and capital to summarize and interpret financial positions.
• Provide and interpret financial reports to managerial staff, recommending further courses of action.
• Prepare, review and distribute monthly reports, funder reports and others to departments.
• Lead on United Way Worldwide annual database survey.

Grant Management:

• Work with project team leaders to comply with funder’s terms and conditions, manage deliverables, monitor spending, request amendments, and plan spend-out.

Budget:

• Assist with the budget annually.
• Calculate variances from the budget and report significant issues to management.

Audit:

• Prepare and assist with developing audit schedules for the annual audit.
• Serve as a liaison with auditors to ensure appropriate monitoring of organization finances is maintained.
  • Interact with independent auditors, provide support for year-end audit, and assist in the preparation of the IRS Form 990. Gather 990 and 990T information for the annual tax return.
• Monitor compliance with generally accepted accounting principles (GAAP), United Way Worldwide guidelines, industry best practices, and organization procedures.
• Document and address issues requiring attention and/or further discussion.

Staff Supervision:

• Supervise Finance staff and provide guidance and coaching as needed

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are associated with the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Minimum Requirements

• Bachelor’s degree in finance, business, accounting, or related field and a minimum five years of accounting experience or an equivalent combination of education and experience
• Two or more years of supervisory experience
• Excellent editing skills and attention to detail
• Experience working in deadline-driven environments
• Commitment to UWABC's guiding principles and ability to model those principles

Technical Skills, Abilities, and Other Requirements

• Proficient with computers and software, including Google Suite
• Operational knowledge, experience and fluency with accounting software.
• Intermediate to advanced knowledge and application of Microsoft Office Suite programs.
• Ability to learn and use a variety of other software platforms (e.g. Zoom, Asana, CRM)
• Experience with general ledger, bank reconciliations, accounts payable, accounts receivable, payroll, sales tax and financial reporting.
• Ability to see the interconnectivity of finance functions and responsibilities to staff and organization.
• Ability to build strong relationships and communicate (orally and in writing in English) with internal and external stakeholders in a clear, service-oriented and professional manner.
• Ability to influence, negotiate, and manage contentious issues to resolution.
• Requires basic mathematical skills of addition, subtraction, multiplication and division. Ability to compute rate, ratio, percent and draw and interpret graphs.
• Requires highly developed analytical skills with the ability to solve routine problems within standardized policies and procedures. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Independent initiative and decision-making skills under both specific and general supervision.
• A successful track record in setting priorities, adhering to strict timelines, multi-tasking; organization (including attention to detail).
• Ability to coordinate and modify projects from conception to implementation, and occasionally working with both internal and external stakeholders.
• Demonstrated ability to engender the trust and confidence of others, and maintain confidential information.

Nice to Have

• Working knowledge of non-profit accounting principles and standards, including GAAP.
• Prior working knowledge of QuickBooks and Bill.com.

Work Environment

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals who are differently abled to perform the essential functions.

While performing the duties of this position, the employee is regularly required to:

• Sit, stand, walk, reach with hands and arms, talk and hear.
• Use finger and hand motion.
• Must frequently lift and/or move objects up to 15 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Moderate level of stress caused from tight deadlines.
• Moderate level of mental and/or visual fatigue and/or eyestrain may result from looking at a computer screen for extended periods of time.
• Occasional work outside of normal business hours.
• Moderate office noise level.

This position is exempt from overtime regulations. Hybrid work environment: a mix of office, remote, and community settings. As part of our hybrid work policy, new employees are required to work from the UWABC office a minimum of 3 days per week for the first 90 days and then, the schedule can be modified based upon conversation with the supervisor.

Reports To: VP of Finance and Operations

Supervises: 2-3

Hours: 40/week

Hiring Range and Benefits: $60,000 - $65,000 annually plus full benefits, including paid vacation, sick and personal leave; employer contributions to 401(k), contributions to health, dental and vision insurance benefits and self-care fund, life and disability insurance, and coaching and support.

United Way of Asheville and Buncombe County is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.