MLK Day of Service Coordinator (Seasonal Full Time)

Purpose of Position:

United Way seeks a hands-on, organized, and community-minded individual to support the Director of Volunteer and Community Engagement in the planning and execution of the annual MLK Day of Service, a large-scale volunteer event supported by an AmeriCorps grant.

This role blends event coordination, volunteer management, and grant compliance, ensuring a seamless and impactful day of service for hundreds of volunteers and partner agencies across Northeast Florida.

Key Responsibilities and Essential Functions:

Event Coordination & Volunteer Support

• Support partner agencies in planning and executing meaningful volunteer projects.
• Recruit, communicate with, and lead volunteers before and during the event.
• Conduct site visits, deliver supplies, and troubleshoot logistical and interpersonal issues with partner agencies and volunteers.
• Oversee on-site operations, check-in, and volunteer engagement during the event.
• Assist with set-up, breakdown, and post-event communication and reporting.

Grant Compliance & Budget Tracking

• Maintain accurate records to ensure AmeriCorps grant compliance.
• Track and report event expenses, including partner receipts and reimbursements.
• Assist with grant documentation, data collection, and financial reporting.

Administrative & Department Support

• Input volunteer and project data after the event for reporting purposes.
• Provide regular updates to the Director of Volunteer and Community Engagement.
• Collaborate with internal staff on logistics, communications, and partner support.
• Participate in post-event debriefs to improve future events.

Experience/Qualifications:

• Applicant should possess a motivation to help people, a non-judgmental attitude, excellent interpersonal skills, and an ability to empathize
• High School diploma/GED, Associate’s degree or higher preferred
• 1–2 years of experience in event coordination, volunteer management, or related fields.
• Ability to work effectively under stress and time constraints and maintain productivity and composure under pressure
• Ability to work with minimal supervision
• Strong organizational, communication, and problem-solving skills.
• Experience with budgeting and/or grant reporting preferred.
• Detail-oriented and self-motivated, with the ability manage multiple priorities effectively
• Ability to communicate effectively and resolve issues with a diverse group of people — including volunteers, nonprofit partners, residents, donors, and government officials — is essential.
• Ability to lead volunteers and build positive, inclusive community relationships.
• Ability to learn and use United Way’s volunteer management software, Galaxy Digital’s Get Connected (Volunteer Hub), is required.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Reliable transportation, valid driver’s license, and willingness to travel locally.
• Must pass Level 2 background check and pre-employment drug screening.
• Keep all activities in line with the core values and contribute to the positive culture of United Way of NE Florida.
• Actively participate in the broader organizational activities and be a brand steward within the community, outside agencies and/or programs to enhance United Way services to the community.
• Flexibility to work occasional overtime, night and weekends
• Ability to lift 30lbs

General Physical Requirements for Essential Functions of the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, stand, walk, talk, carry, lift, speak and/or hear. Continual use of the hands with wrist and finger movement using a keyboard is required. Specific vision abilities required by this job include long hours viewing a computer monitor screen. The employee may occasionally travel using personal vehicle and/or work outside normal office environment.

This description is not designed to contain a comprehensive inventory of all responsibilities and qualifications required of all team members assigned to this position. It is intended only to describe the key elements relative to each section. Also, duties and/or requirements of this position may be modified, added or deleted at any time. This supersedes all descriptions previously written for the same position. Unique equivalent skills and experience may possibly substitute for required position requirements.

Additional Information:

The attributes listed above represent our current thinking for the role. You can be a great candidate even if you don't fit everything we've described. You can also have important skills we haven't thought of. If that's you - even if you’re on the fence - we encourage you to apply and tell us about yourself! Unique equivalent skills and experience may possibly substitute for required position requirements.

We have built an environment that celebrates the differences in backgrounds and experiences.

United Way of Northeast Florida is an Equal Opportunity Employer and a Drug Free Work Environment.

UWNEFL reserves the right to adjust work location.