MLK Day Event Coordinator

Vision and Mission:

At United Way of Northeast Florida, we envision a community of opportunity where everyone has hope and can reach their full potential. Our mission is to solve our community’s toughest challenges by connecting people, resources and ideas.

Diversity, Equity and Inclusion is not only valued and demonstrated in our hiring practices, it is a fundamental part of our mission throughout our organization and the communities we serve.

Our Values:

• Teamwork – We work together to accomplish our goals and help each other succeed. 
• Innovation - We are fearless, imaginative trail blazers.
• Mission Focused- We are passionate about our community’s wellbeing and creating lasting change. 
• Integrity – We are honest, transparent and act ethically to create trust. 
• Excellence – We set clear, high expectations for ourselves and our work.  

Purpose of Position:

We are seeking a passionate and hands-on individual to fill the temporary role of MLK Day of Service Event Coordinator, funded through AmeriCorps. In this dynamic position, you will play a vital role in supporting participating partner agencies, troubleshooting planning issues, recruiting volunteers, coordinating logistics, and leading a team of volunteers on the day of the event. MLK Day of Service is an annual signature project of United Way with more than 500 participating volunteers in 3 counties.

Key Responsibilities and Essential Functions:

Partner Agency Support:

• Connect with participating partner agencies to understand their volunteer project          needs.
• Conduct on-site visits to troubleshoot planning issues and provide hands-on support.
• Deliver necessary items and supplies to partner agencies.
• Support trainings for partner agencies, internal staff and volunteers.

Volunteer Recruitment and Leadership:

• Recruit volunteers for partner agencies, ensuring a diverse and engaged group.
• Lead and inspire volunteers, providing guidance and support throughout the planning and execution phases.
• Develop and distribute supply lists for volunteers and partner agencies.

Event Logistics:

• Support the overall planning and execution of the MLK Day of Service    event.
• Collaborate with internal teams, external partners and vendors to coordinate logistics prior to and during the event.
• Supports pre-work, set up of event, breakdown of event, debriefs, after-event communication and reporting
• Play a key role in on-site operations during the event, addressing any issues that may arise and leading and supervising volunteers

Follow-up Work:

• Assist in post-event activities, including debrief sessions with partner agencies and internal staff
• Collect feedback and insights to improve future events.
• Contribute to the preparation of post-event reports.

Volunteer and Community Engagement Department Support:

• Report directly to the Director of Volunteer and Community Engagement.
• Provide regular updates on any logistical or volunteer coordination activities.
• Collaborate with the United Way of NEFL internal MLK team on any additional tasks related to the MLK Day of Service project.
• Perform other such duties as may be assigned by the supervisory team
• These job responsibilities are to be the main emphasis of this position.  As with every job at United Way, it is not possible to define jobs precisely.  Should the need exist, every person in the organization will assist in any way necessary to assure an efficient and cooperative environment. 

Experience/Qualifications:

• Previous experience in event coordination, volunteer management, or related roles.
• Strong organizational, project management and problem-solving skills.
• Excellent interpersonal and communication skills, both oral and written
• Ability to lead and motivate volunteers in a positive, inclusive and collaborative manner.
• Comfort with speaking in front of larger groups of people
• High level of attention to detail
• Demonstrated organizational and time management skills/abilities (i.e., having to establish, manage and meet deadlines).
• Competency in Microsoft Office, i.e., Teams, Outlook, Word, Excel, Power Point, and in video conferencing tools.
• Must be able to solve problems quickly and effectively.
• Ability to work independently, selecting and applying appropriate reference tools/materials to complete the project/task.
• Strong customer service skills; ability to establish excellent rapport with co-workers, general public, partners, volunteers and donors.
• Curiosity, desire to learn and passionate about building a stronger community
• Must have reliable transportation and a valid driver’s license 
• High School diploma/GED 
• A minimum of 1-2 years of experience in related field 
• Experience with Project Management of Event Planning Preferred
• Proficiency in oral and written communication skills
• Demonstrated proficiency in the use of computer equipment, phones, various software programs and resource file
• Ability to work effectively under stress and maintain productivity and composure under pressure
• Comfortable working in a fast-paced environment
• Adapt readily to changes
• Ability to use good judgment and assessment techniques
• Ability to work with minimal supervision
• Effectively prioritizes work and establishes clear goals in coordination with supervisor 
• Flexibility to work variable shifts within a hybrid, remote environment. 
• Overtime as assigned 
• Ability to pass and maintain a Level 2 background check is required.  This is a security background investigation requiring submitting fingerprints to be screened through state law enforcement agencies and the FBI for national criminal history records 
• Must pass pre-employment drug screening
• Staff members who drive a vehicle on UWNEFL business must provide proof of a valid driver’s license and current automobile insurance. 
• Keep all activities in line with the core values and contribute to the positive culture of United Way of NE Florida. 
• Actively participate in the broader organizational activities and be a brand steward within the community, outside agencies and/or programs to enhance United Way services to the community.

Compensation and Benefits:

• Competitive Pay – Commensurate with education and experience based on current market
• Flexible Schedule – Hybrid working environment with the ability to modify as needed
• Vibrant Work Environment – office space in The Jessie in downtown Jacksonville, a nonprofit and community gathering space in a sustainable, state-of-the-art facility with free monthly parking
• Purpose – Help United Way transform NEFL into a community of opportunity and hope for ALL people
• A fun, challenging, and inclusive culture

General Physical Requirements for Essential Functions of the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and/or hear. Continual use of the hands with wrist and finger movement using a keyboard is required. Specific vision abilities required by this job include long hours viewing a computer monitor screen. The employee may occasionally travel using personal vehicle and/or work outside normal office environment.

This description is not designed to contain a comprehensive inventory of all responsibilities and qualifications required of all team members assigned to this position. It is intended only to describe the key elements relative to each section. Also, duties and/or requirements of this position may be modified, added or deleted at any time. This supersedes all descriptions previously written for the same position. Unique equivalent skills and experience may possibly substitute for required position requirements.

Additional Information:

The attributes listed above represent our current thinking for the role. You can be a great candidate even if you don't fit everything we've described. You can also have important skills we haven't thought of. If that's you - even if you’re on the fence - we encourage you to apply and tell us about yourself! Unique equivalent skills and experience may possibly substitute for required position requirements.

We have built an environment that celebrates the differences in backgrounds and experiences. United Way invests in activities that lead to greater inclusion, diversity, and equity.  We are an equal-opportunity employer and we especially encourage and invite members of traditionally underrepresented communities to apply.

United Way of Northeast Florida is an Equal Opportunity Employer and a Drug Free Work Environment.

UWNEFL reserves the right to adjust work location.