Manager, Procurement

POSITION SUMMARY: (Hybrid, 3 days in office - Alexandria, VA)

The Procurement Manager is responsible for supporting the Procurement team's work, including the implementation and operational functions of the procurement strategies, vendor relationships, and contract management. The Procurement function at United Way Worldwide (UWW) is as enterprise-wide function that involves an oversight role in the UWW Procurement process, a compliance role in grant funded purchases, and a role in the development, negotiation, and administration of the Vendor Resource Center (VRC). The VRC is an online portal that lists providers in an assortment of categories, highlighting a mix of offers, discounts, and/or custom products that help our members thrive.

The candidate will have a solid understanding of all procurement stages, a level of familiarity around purchasing requirements under federal grants, and experience with formal vendor on-boarding/off-boarding and performance tracking.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION: An individual must be able to perform each essential duty listed below at a satisfactory level:

• Ability to reach expert level in the use of UWW’s contract management system; the Business Relationship Process (BRP).  Enter select relationships into the BRP routing system while serving as a BRP expediter/processor and adding value to the process.  
• Help manage the flow and communication functions of the Request for Proposal (RFP) process which could include, coordinating proposal evaluations, Q&A process, sending vendor notifications and other administering other RFP activities. 
• Help manage the VRC, ensuring consistently in how offers are communicated to the network, updating vendor pages on UWW’s UnitedWayOnline intranet, retrieving and tracking data from vendors (sales, network adoption, rebate revenue, etc.), maintaining a vendor prospect pipeline, and helping to oversee all aspects of the Vendor Resource Center (VRC)
• Use of Purchase Orders for authorizing purchases, vendor and expense reporting and reconciliation.  Serve as Procurement team lead in generating Purchase Order reports, cross-documentation with BRP, and the ongoing monitoring of Purchase Order segments (for example: grant funded purchases).
• Strong collaborator who will assist in the training of internal customers with different procurement strategies, offer guidance on UWW procurement threshold requirements vs. best practices, and help ensure UWW Purchasing Policy adherence. 
• Ensure procurement files are stored appropriately in the document repository, accessing and providing procurement records to support grant-funded purchases, monitoring and updating file documents of ongoing vendor relationships (i.e. insurance certificates).
• Assist in developing and executing reports, pulling data, sharing those outputs with others, and offering insights.  Outputs may be related to vendor performance, contracts, RFPs, and/or UWW/grant-funded purchases.
• Lead vendor and vendor prospect calls related to discovery, onboarding, demonstrations, and performance, working across departments with various stakeholders and subject matter experts.
• Organize, maintain and consult various lists to be made available to purchasers.   Lists may include UWW vendors, VRC vendors, or government vendor lists.  
• Document processes, help develop and manage a template library for RFPs, RFP Scorecards, RFP Vendor Selection forms and related RFP source documents.

PRIMARY JOB REQUIREMENTS

• Bachelor’s degree in business or related field
• Minimum of 3 years of proven experience working in a procurement environment or relevant professional experience. 
• Proactive and proven ability to work cross-functionally with multiple stakeholders with a consultative approach.
• Experience working with Microsoft Office products (Excel, PowerPoint, Word, Teams).
• Strong verbal and written communications, customer service, and reporting skills.
• Proficiency with Smartsheet, SalesForce, Zoom applications
• Prior experience working independently and taking initiative, while also functioning productively within a team.
• Strong attention to detail and good organizational skills
• Prioritize, multi-task, and meet deadlines in a fluid environment
• Articulate communications skills to clearly convey financial concepts to internal teams.

SECONDARY JOB REQUIREMENTS

• Financial reporting systems (NetSuite accounting system experience a plus) 
• Knowledge of the Federal Acquisition Requirement (FAR) and/or associated FAR supplements
• Project Management experience, Project Management Professional (PMP) certification
• Experience working inside a federated nonprofit environment
• Familiarity with Drupal open-source platform

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job. You should be able to work on-site in the Alexandria, VA location; relocation assistance is not offered. 

SALARY STATEMENT

The budgeted lifespan salary range for this position is currently $75,000 to $95,000 per year.  Salary is determined by several factors including applicant’s knowledge, ­­­skills, experience, position, equity, and market.

COMPETENCIES

An individual must be able to demonstrate the following competencies at a satisfactory level:

Accountability/Results Orientation - Is accountable for the work results and performance to budget of an assigned team. Participates in the articulation of and communicates work goals and objectives, as well as expected work results. Assists in identifying work quality standards and training team members and accepts responsibility for the team's achieved outcomes. Protects the United Way brand, promoting its relevance and statue to the extent possible. Behaves ethically and honestly in all activities done on behalf of UWW and the movement. Demonstrates a commitment to UWW’s values, including diversity and inclusiveness.

Decision-Making/Risk-Taking - Evaluates available information and recommends a course of action. Contributes own assessment of risks and implications of decisions in team decision-making efforts. Develops and proposes effective alternative solutions. Uses judgment appropriately in decision-making. Knows when to shift decision-making upwards.

Teamwork Collaboration - Shares pertinent information and keeps team members informed on a regular basis. Ensures that processes, systems and resources are available and direct them properly to enable the team to efficiently accomplish its goals and objectives. Able to adapt quickly to changing conditions or performance expectations. Able to focus on assignments during periods of change and/or uncertainty.

Relationship Management - Embodies and promotes UWW's values and guiding principles. Promotes a "win-win" philosophy in dealing with others. Serves as a role model in dealing with others to accomplish organization goals and objectives. Works effectively with United Way staff, volunteers and other stakeholders to achieve strategic direction. Able to manage and sustain key relationships to benefit the United Way movement and/or UWW. Formulates and communicates in an ethical and politically sensitive manner.

Communications - Expresses ideas and concepts in a clear and concise manner. Is persuasive and influences others. Actively listens to others to understand their perspectives. Seeks input and feedback on individual, team and departmental performance and environment. Supports openness.

Innovation/Creativity - Shares a deep commitment to the UW vision. Develops a "connected" vision for the Group. Has a plan to meet Group vision and contribute to overall success. Promotes a climate that values and rewards innovation and creativity. Acknowledges and champions the efforts of others to "think outside the box.” Maintains knowledge of current and emerging trends that affect United Ways, UWW and/or the non-profit sector. Demonstrates ability to analyze information and translate into specific, effective action/solutions.

ABOUT UNITED WAY WORLDWIDE

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail Victoria.Privett@uww.unitedway.org or call 703 -836-7112 and provide the nature of your request and your contact information.

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, parental/adoption leave, dress for your day, free parking, onsite gym, monthly volunteering opportunities, and more.

UNITED WAY WORLDWIDE’S DIVERSITY, EQUITY & INCLUSION STATEMENT OF PRINCIPLE

We take the broadest possible view of diversity. 

We value the visible and invisible qualities that make you who you are.

We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.

We believe that each United Way community member, donor, volunteer, advocate, and employee must have equal access to solving community problems.

We strive to include diversity, equity, and inclusion practices at the center of our daily work.

We commit to using these practices for our business and our communities.

Join us in embracing diversity, equity and inclusion for every person in every community.

LIVE UNITED.