Grants Manager

United Way of Acadiana Job Description

Title: Grants Manager Immediate Supervisor: Director of Finance

Staff Supervised: None

Job Classification: Exempt, Full-Time

Organization Overview United Way of Acadiana is committed to serving Acadia, Iberia, Lafayette, St. Martin, Iberia, and Vermilion parishes. United Way fights for the health, education, and financial stability of every person in our community. Our mission: to unite people and organizations with passion, expertise, and resources to create more opportunities for a better life. Our vision: an educated, prosperous, and safe Acadiana where all individuals and families are empowered to achieve their full potential.

Basic Job Summary The Grants Manager leads and owns the full lifecycle of grant funding to support community impact initiatives and strategic priorities. This position identifies funding opportunities, coordinates proposal development, manages compliance requirements, and ensures accurate financial and program reporting. The Grants Manager collaborates closely with Community Impact, Development, and Finance teams to ensure grant funding supports priority initiatives such as youth opportunity, financial stability, health community, and community resiliency. This position supports the administration of reimbursement-based grants by coordinating documentation and submission of reimbursement requests in collaboration with the Finance Department. This role also ensures that grant funds are administered in compliance with federal, state, foundation, and corporate funding requirements while demonstrating measurable community outcomes. Duties and Responsibilities Grant Strategy & Funding Development:

• Identify grant opportunities aligned with the organization’s community impact priorities.
• Maintain a funding pipeline of foundation, corporate, and government grants.
• Work with leadership to align grant funding with strategic initiatives.

Proposal Development:

• Lead the preparation and submission of grant proposals.
• Coordinate with program leaders to develop measurable program outcomes.
• Collaborate with the Finance Department to develop grant budgets and budget

narratives.
• Ensure proposals meet funder guidelines and deadlines.

Grant Administration & Compliance:

• Maintain a centralized grant tracking system for all active grants.

• Monitor compliance with grant agreements and regulatory requirements.
• Ensure proper documentation for grant monitoring and audits.
• Coordinate with Finance to track restricted funding and grant expenditures.

Reporting & Impact Measurement:

• Prepare timely financial and programmatic reports for funders.
• Track performance metrics related to funded programs.
• Support impact reporting for annual reports, board reporting, and community

communications. Cross-Department Collaboration:

• Work closely with:

 Community Impact staff to measure program outcomes  Finance staff to ensure budget compliance  Development staff to align with fundraising strategies

• Support donor stewardship related to grant-funded initiatives.

Data & Grant Portfolio Management

• Maintain accurate records of grant agreement, deadlines, and reporting schedules.
• Provide leadership with reports on grant revenue projections and performance.
• Track renewal opportunities and multi-year funding.

Grant Reimbursement & Financial Coordination

• Coordinate with the Finance Department to track grant-funded expenditures and ensure costs align with approved grant budgets.

• Monitor grant spending to ensure funds are used within the allowable cost categories and funding period.

• Assist in the preparation and submission of grant reimbursement requests for reimbursement-based grants.

• Compile required supporting documentation for reimbursement submissions, including invoices, payroll allocations, and program expense reports.

• Work with program staff to verify that activities and expenditures meet grant deliverables and eligibility requirements.

• Maintain a schedule of reimbursement deadlines and ensure submissions are completed in a timely manner.

• Review reimbursement packages for accuracy and compliance before submission to funders.

• Track reimbursement status and coordinate with Finance to ensure funds are received and properly recorded.

• Assist in resolving any discrepancies or follow-up requests from grantors related to reimbursement claims.

• Maintain organized records of reimbursement submissions and supporting documentation for audit and monitoring purposes.

Education

Bachelor’s degree in nonprofit management, public administration, business or a related field required.

Skills & Qualifications

• Strong grant writing and editing skills.
• Excellent project management and organizational skills.
• Knowledge of grant compliance and reporting requirements.
• Ability to analyze program outcomes and present impact data.
• Strong collaboration skills across departments.
• Proficiency in Microsoft Office and donor/grant management databases.
• Passion for the work United Way of Acadiana is committed to doing in the community.

Preferred Qualifications

• Experience in grant writing, grant management or nonprofit development.
• Experience managing foundation, corporate and/or government grants.
• Familiar with nonprofit financial reporting and budgeting.
• Experience working with federal or state grant compliance.
• Experience with nonprofit financial reporting and budget development.
• Familiar with grant management systems or CRM platforms.

Requirement Before Hire
• Proof and maintenance of a valid driver’s license 
• Proof and maintenance of Vehicle Insurance and reliable transportation
• Must pass a Louisiana State Police Criminal Background Check

Hours of Work: 8:00 a.m. to 4:30 p.m., M-F Salary: TBD Competitive Benefits Package, including access to medical, dental and vision insurance, group disability and life insurance and paid time-off. Employee Date

President/CEO Date: