Grants and Programs Accountants

GENERAL JOB INFORMATION

Title:  Grants and Programs Accountant
Reports To (Title):  Chief Financial Officer
Department:  Finance
Salary Range:  $70,000.00 to $75,000.00

JOB SUMMARY

The Grants and Programs Accountant plays a pivotal role in ensuring the financial health and sustainability of Trident United Way. The Grants and Programs Accountant, reporting directly to the Chief Financial Officer,  is responsible for grant accounting, billing, and analysis to ensure fiscal compliance of all grant-funded programs.

RESPONSIBILITIES

 

• Maintains a working knowledge of grant regulations and relevant information, to include funding allocations, processes, laws, rules, and regulations; reads and reviews multiple publications and federal, state, and local guidelines to track changes and updates.
• Maintains grant reporting system to ensure timely delivery of grant reports.
• Coordinates with Finance department to establish, maintain, and finalize required fiscal procedures; monitors programs and fiscal aspects to meet grant requirements.
• Assists with the development, implementation, evaluation, and audit of all grant programs.
• Works with Director of Grants & Programs on budget set-up and maintenance.
• Works with representatives from funding agencies to establish reporting requirements and funding system requirements.
• Generates monthly reports for use by grants administrators and grant project directors in monitoring grant activities.
• Monitors monthly activity on all grants to ensure proper account coding and proper use of funds under grant terms.
• Maintains grant archives, including contracts, amendments, and closeouts for use in official audit preparation.
• Prepares monthly, quarterly, and closeout billings as needed for each grant using various defined formats by the funding agency while meeting required deadlines.
• Responsible for expedient collection of all billed grant funds.
• Prepares correcting journal entries needed to general ledger for proper grant maintenance.
• Prepares audit work papers for independent audit.
• Performs reconciliations of accounts receivable and other general ledger accounts.
• Performs balancing of business office receipts and researches and corrects any errors.
• Works with Director of Grants & Programs to obtain supporting documentation required for invoice submissions.
• Researches billing or expenditure discrepancies; generates reports from financial software.
• Researches reporting and expenditure eligibility requirements for each granting agency as they apply to each grant received.
• Provides assistance in developing and executing accounting principles and procedures.
• Responds to inquiries from other employees and various regulatory agencies by phone or in writing.

ADDITIONAL RESPONSIBILITIES

 

• Work closely with outsourced IT management and building management companies to oversee the needs of the organization and facility.
• Share ideas and provide input to help Trident United Way respond to the unique needs of the community.
• Engage in team meetings and always demonstrate the Trident United Way culture.
• Perform other duties as assigned or requested.

QUALIFICATIONS                                                                                                                             
Experience

• Bachelor’s degree in Accounting, Finance, or Business Administration required.
•  Minimum of three (3) years of demonstrated federal grant accounting/billing experience preferred.
• Three to five (3-5) years general accounting or other business office experience required.
• Minimum of five (5) years of experience working with and managing grants and/or federal level programs.
•  Combination of experience and education will be considered.

Skills and Attributes

Must be able to:

• Read and interpret grant documents, information, regulations, requirements, etc.
• Research various sources, gather, source, and analyze complex data as it relates to the interpretation of specific grant information.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Maintain the ability to handle competing priorities successfully.
• Multi-task effectively; be able to adjust to frequent changes, delays or unexpected events; be flexible and/or adaptable as work requirements change.
• Meet deadlines; be self-directed and able to work autonomously/independently as needed.
• Thrive in a dynamic, fast-moving environment.
• Work effectively in a team-based environment; interact professionally with a highly diverse employee base on a regular and routine basis.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Exercise discretion while regularly managing confidential information.
• Write routine reports and correspondence.
• Speak effectively before groups and/or in public.
• Occasional drive/travel as a function of overall responsibility; local and out-of-state travel required. Must have:
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to research OMB Uniform Guidance, understand, and apply complex federal, state, local, and other laws, regulations and guidelines to various accounting, payroll, and grant related functions and procedures.
• Prior work experience in the nonprofit sector.
• Proven record of successfully managing multiple state, federal, corporate, private funded grant programs in excess of $250k.
• Knowledge of the grant application process and a proven record of receiving, tracking, and auditing grant awards.
• Multi-cultural sensitivity; the ability to demonstrate a sensitivity and awareness of diversities in people and cultures.
• Demonstrated leadership ability; experience leading and developing a team.
• Proven ability to energize and motivate others.
• Ability to think and communicate information visually through various types of communication media (e.g. print, electronic, presentation software).
• Strong analytical and creative problem solving skills; ability to ask questions and provide feedback with a commitment to quality, responsibility, and high work standards.
• Strong time management skills, with focus on the ability to handle multiple project needs simultaneously.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in accounting software, Microsoft Word, Publisher, PowerPoint and Outlook. Advanced Excel Skills (e.g. Pivot Tables, V-Lookups) preferred.
• High attention to detail and accuracy, esp. during data entry.

PHYSICAL DEMANDS OF THE JOB

 

• This job requires exerting up to 20 pounds of force frequently and/or a negligible amount of force constantly to move objects.
• Team Member must frequently use typical office equipment (telephone, copier, printer, fax, etc.).
• Team Member sits most of the time.
• Team Member communicates with constituents, clients, and/or partners by phone and in person.
• Routinely required to navigate other facilities and occasionally travel by car.

WORK ENVIRONMENT

This is a hybrid position. Primarily works in a climate-controlled office-based setting. The opportunity to work remotely two days a week is available.

Please Note: Requirements, skills, and abilities described above represent those that must be met by an employee to successfully perform the essential functions of this position with or without reasonable accommodation. However, the duties, responsibilities, and requirements should not be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Duties, responsibilities, and activities may change at any time, with or without notice.
Title VI: NO PERSON in the United States shall, on the ground of race, color, or national origin, be excluded from participating in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.