Grants Administrator

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United Way of El Paso County is committed to improving the lives and futures of all people in the community. We bring together expertise, funding and volunteer support to positively impact education, health, basic needs, and financial stability. In partnership with others, we work to eliminate inequities experienced by diverse populations so that all people have a safe, healthy home environment, achieve their educational potential, and increase their financial stability. We commit to building bridges across cultural, racial, religious, and economic boundaries.

POSITION: GRANTS ADMINISTRATOR

REPORTS TO: Director of Finance and Administration

Purpose: The grants administrator supports the mission of United Way of

El Paso County (UWEPC) by tracking, compiling, and reporting data and financial information related to grant funding guidelines.

MAJOR DUTIES & RESPONSIBILITIES:

The grants administrator specific duties for the assigned grant portfolio will be the following:

• Review, confirm, and maintain strong knowledge of all requirements outlined in

contracts and Memorandums of Understanding.

• Collaborate with the Director of Finance and Administration and other key staff

in the preparation of program budgets.

• Maintain detailed records related to the operation of grants.

• Maintain strong relationships and communication with grantors to relay

information related to grant management and provided services.

• Compile and submit all reporting requirements (financial and data) as outlined

by grants in accordance with mandated guidelines.

• Communicate effectively with partners, stakeholders, sub-grantees, contractors,

and all parties involved in the execution of services to ensure smooth

collaboration and information-sharing.

• Collaborates with the Accounting Specialist on grant payment requests, bills,

invoices and statements.

• Responsible for the monthly tracking of grant revenue and expenditures; provide

reports to program officers as requested.

• Responsible for the preparation of invoices; notifies the Director of Finance and

Administration when misclassifications occur.

• Responsible for the recording of grants receivables in the general ledger.

• The grants administrator will be responsible for the tracking and recording of the

restricted funds general ledger account.

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SKILLS AND COMPENTENCIES:

• Strong leadership, verbal, and written communication skills; and strong

presentation and interpersonal skills.

• Strong writing, typing, and computer skills. Intermediate knowledge of MS Office

applications.

• Must possess the ability to effectively and efficiently coordinate multiple projects

and staff.

• Ability to develop and execute strategic plans with multiple, complex tasks and

projects.

• Deep understanding of program performance measurement techniques,

performance metrics, and evaluation principles.

• Pays attention to detail, accuracy and quality.

• Basic accounting knowledge.

• Bookkeeping skills including maintaining general ledgers and performing accurate data entry.

• Experience with accounting software package such as QuickBooks or modular

accounting systems such as MIP.

Key Competencies

• Cultivates o Equity Mindset o Network Mindset o Learning Mindset

• Think Strategically Applies appropriate strategic logic to decisions and initiatives. Identifies efforts that will have the greatest strategic impact.

• Promote Collaboration Fosters a sense of teamwork, leverages differences, and facilitates the effective interaction and contribution of others to achieve goals.

• Engage and Inspire Articulates and inspires commitment to a plan of action aligned with organizational mission and goals.

• Inspire Trust Gains the confidence and trust of others through principled leadership and sound business ethics.

• Innovate Champions new ideas and initiatives and creates an environment that supports innovation.

• Focus on Community Ensures the delivery of exceptional service and value to the communities we serve.

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Core Competencies for all UWEPC Staff

• Mission Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.

• Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal.

• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement

• Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact

• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

Minimum Qualifications-- Experience/Position Requirements

Bachelor’s degree in accounting, finance, business or public administration or a related field. 1-3 years grant writing and administration experience or related professional experience. Experience working with government grants (Federal, State, etc.) preferred. Must pass background check Work experience in non-profit sector is desirable. The physical demands described here are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and/or hear. Continual use of the hands with wrist and finger movement using a keyboard is required. Specific vision abilities required by this job include long hours viewing a computer monitor screen and occasionally lifting up to 25 pounds. The employee may occasionally travel using personal vehicle and/or work outside normal office environment. Must possess a valid driver’s license, current auto insurance, and daily access to reliable vehicle. The above statements are intended to describe the general nature and level of work being performed by the individual in this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of the position. Duties, responsibilities and activities may change at any time with or without notice. Job Classification: Non-exempt Salary: $40,000-45,000 This is a full time position with competitive Benefits (Health, Dental, Life Insurance and Retirement Contributions). The United Way of El Paso County is an equal opportunity employer. We champion diversity, equity, and inclusion. We take action to ensure equal opportunity and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected status. Revised: March 2026