Finance and Administration Manager

Job Title: Finance and Administration Manager

Desired Start Date: October 6, 2025

Position Type: Exempt – full time (40 hours per week)

Reports to: Director of Finance and Administration

Salary Range: $58000-60000 annually, depending on experience and qualifications. Visit the Careers section of our website for full benefits.

Location: Our office is in Fort Collins, CO. We offer a hybrid environment, working in the office three days a week with an option for two days’ remote work.

What it’s like to work at United Way of Larimer County

Are you passionate about empowering children and youth? Do you believe in the power of community to create meaningful, lasting change? If so, you’ve come to the right place.

At United Way of Larimer County, we’re building a future where every child has the support they need to thrive. We’re driving real impact by expanding access to affordable childcare, strengthening family financial stability, promoting literacy, and building community hubs that bring essential resources together under one roof.

We are committed to advancing equity, closing disparity gaps, and expanding opportunity for those historically excluded from access and resources.

As part of our fun, collaborative team, you’ll work alongside dedicated partners to champion innovative solutions that uplift kids and families across Larimer County. Enjoy great benefits, including generous PTO, a hybrid work schedule, paid health benefits, and more!

We welcome diverse perspectives and encourage candidates from historically excluded groups to apply. If you’re passionate about our mission — even if you don’t meet every qualification — we’d love to hear from you!

Scope of Position

The UWLC Finance and Administration Manager performs duties related to the operations of United Way of Larimer County. These core functions include but are not limited to accounts payable, donor database support, finance support, and facility management. A variety of duties range from supporting with preparation of financials, completion of weekly bank deposits and processing accounts payable. The position is also responsible for office management functions, including managing office space in the UWLC building, and communicating building maintenance requests to the Property Manager. This role requires a high level of professionalism and ability to problem-solve with a commitment to excellent customer service, both internal and external. If you’re detail-oriented and want to see nonprofit operations up close, this is the job for you!

Key Responsibilities

1. Accounts Payable: This role is responsible for supporting the accounts payable process by ensuring all documentation is accurate and complete from the start. The position maintains vendor files within the accounting system (Intacct Sage), gathers required tax and ACH information, and processes payments directly with the bank. In accordance with the Board of Directors’ corporate resolution, this role also sends payment documentation to Board members for second signature approval. The individual works closely with the Community Impact (CI) department to coordinate scheduled payments for contracts and grant awards, manages petty cash disbursements and quarterly reconciliations, and oversees credit card activity by downloading monthly transactions and creating journal entries in Sage for each cardholder.
2. Finance Support: This role prepares Merchant Account bank reconciliation and completes monthly building account reconciliations to the general ledger, including security deposits, lease revenue, and prepaid amounts as needed. The position generates reports to support other monthly reconciliations, assists with the annual audit process, and manages the annual archiving of accounts payable files. In addition, this role is responsible for scanning revenue documentation and entering fundraising revenue into the control log to ensure accurate records.
3. Facility Management: This role manages monthly invoicing and rent collections, while also coordinating building maintenance requests for United Way staff and subtenants in partnership with Property Management personnel. The position oversees the office supply budget, purchasing, and inventory process to ensure resources are available as needed. Additionally, this role supports onboarding for new staff and tenants by managing door security access, and is responsible for opening, sorting, and routing all incoming mail and deliveries.
4. Database Support: This role monitors and closes daily credit card and ACH charges, following up on any declined transactions to ensure timely resolution. It processes payments received through PayPal, MobileCause, Colorado Gives, and other third-party platforms, while also handling invoice requests in Andar and preparing billing statements as requested. The position is responsible for processing donor thank-you letters and managing account maintenance plans and surveys each fall, which includes creating employee payroll lists, coordinating with payroll contacts, and updating employment records in Andar. In addition, this role manages direct and returned mail by updating records to remove invalid addresses and conducting follow-up as needed.

Preferred Qualifications

• 2-3 years of experience in accounts payable or general accounting functions
• Knowledge of basic accounting principles, plus methods and practices related to payable activities.
• High degree of accuracy and attention to detail.
• Customer service orientation and negotiation skills.
• Time management and organizational skills.
• Ability to work independently and prioritize tasks.
• Verbal and written communication skills.
• Hands-on experience with Excel spreadsheets and proprietary software.
• Proficient in Word, PowerPoint and other related software.