Executive Office Administrator

By bringing people and organizations together to solve our region’s most pressing issues, United Way of Greater St. Louis is making our community a better place to live, work, and thrive. It’s more than a day job. It’s a mission. Come work with us!

The Executive Office Administrator will provide comprehensive administrative support to the CEO and CAO. This role is essential in ensuring the smooth operation of the Executive office, managing board meetings, coordinating complex schedules, and assisting in the creation of executive presentations. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. 

This role will coordinate Board Meetings, including scheduling and organizing, ensuring all logistical arrangements are made, preparing/distributing agenda, materials and minutes and serves as an overall point of contact for Board Members.  Ensures CEO and CAO are well-prepared for meetings by providing necessary documentation and briefings. Prioritizes executive level appointments and meetings based on urgency and importance, coordinates travel arrangements and accommodations for executive personnel as needed. Assists in the creation and design of executive presentations, reports, and other materials for internal and external stakeholders, collaborating with various departments to gather data and insights.  

Responsibilities include serving as a liaison between the Executive office and other departments and external partners, assisting with special projects and initiatives as directed by the CEO or executive team. Conducts research and compile information to support decision-making processes. 

The successful person in this role will handle sensitive information on a daily basis and will uphold company policies and procedures regarding data protection and privacy.  

If you possess a minimum of  three years’ experience as an executive assistant or in a similar administrative role, preferably supporting C-suite executives we’d like to hear from you!  A bachelor’s degree in Business Administration, Management, or a related field preferred but not required.   Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the proven ability to  prioritize effectively. Proven ability to pro-actively identify and resolve problems is a must.

To view the position and apply, click here.

We offer a comprehensive benefits package including 12 days of vacation earned over the first 12 months of employment, sick pay, 10 company holidays, 5 1/2 Flexible/personal holidays, 3 volunteer days, parental leave, health, dental, vision and life insurance for you and your family, short term disability, long term disability, and a 403(b) with an organization match and 3 year vesting schedule.

United Way of Greater St. Louis is an Equal Opportunity Employer.