Executive Assistant to the President & CEO

We are seeking an experienced and highly skilled Executive Administrative Assistant to support our President & CEO in a dynamic and fast-paced environment. As a trusted advisor and gatekeeper, you will be responsible for day-to-day operations of managing the CEO's schedule, coordinating travel, handling high-level administrative tasks, and overseeing board of directors’ governance structure. Our desired candidate requires initiative, creativity, independent exercise of judgment, discretion and confidentiality.

Salary: $70,000 - $75,000 DOE

All United Way of Tucson and Southern Arizona (UWTSA) programs and strategies work toward building a thriving community by uniting people, ideas, and resources.

United Way offers competitive wages and a generous benefits packet with employer contributions for full-time employees including medical, dental, 401K, HRA, PTO, 12 paid holidays, and opportunities for educational and professional development. For more information about our organization, see www.unitedwaytucson.org.

Duties and Responsibilities:

• Schedule Management: Guard the CEO's schedule, ensuring efficient use of time and minimizing conflicts.
• Administrative Support: Handle all administrative tasks, including expense reports, travel arrangements, and correspondence for the CEO.
• Email and Marketing Support: Assist with email management, drafting responses, and preparing marketing materials.
• Financial and Accounting: Manage financial and accounting responsibilities for the CEO.
• Leadership Support: Prepare memos, summaries and presentations.
• Accountability: Hold the CEO's direct reports and their teams accountable for deliverables, ensuring timely completion of tasks and projects.
• Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
• Board Governance: Provide comprehensive administrative support for Board meetings and records management of and retention compliance with governance documents.

Desired Skills and Experience:

Skills

• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.
• Software Proficiency: Familiarity with CRM software, expense reporting tools, and other productivity applications.

Experience
• Education: Bachelor’s degree in business administration, Communications, or a related field.
• Experience: Minimum 10 years of experience as an Executive Assistant, supporting C-level executives. A combination of equal education and experience may be considered.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some standing, walking, bending, and reaching may be required. Regularly operates in an office or home office setting which involves utilizing a computer, mouse, keyboard, and occasionally operating other standard office equipment, such as printer, copier, phone. Travel may be required by a combination of multiple modes of transportation.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position.

POLICY STATEMENT

The United Way of Tucson and Southern Arizona is an equal opportunity employer. We take action to ensure equal opportunity, and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected status.