Director - Grant Administration

Position Summary: (Hybrid, 3 days in office - Alexandria, VA)

The Director, Grant Administration is responsible for and oversees all of the United Way Worldwide’s (UWW) grant reporting activities and ensures compliance with all private and federal grant reporting and compliance requirements. This position works directly with UWW program and development staff to review grant requirements for new grants, determine and ensure compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements outlined in 2 CFR Part 200 (Uniform Guidance). The Director, Grant Administration will also oversee the creation of the indirect cost proposal and related financial analysis and reporting. The Director, Grant Administration plays an integral role in supporting UWW’s grant portfolio throughout the entire grant life cycle, ensuring compliance with grant requirements, collaborating with stakeholders throughout the application process, monitoring grant progress, facilitating reporting to funders, and providing strategic leadership to UWW.

Key Responsibilities/ Essential Duties: 

The Director, Grant Administration responsibilities include, but are not limited to:

Pre-award

• Support program and development staff in the creation of proposals for new development opportunities, including reviewing and contributing to concept notes, proposals, and budgets. Review all proposal budgets prior to proposal submission, ensuring accuracy, consistency with technical proposal, completeness, and compliance with funder and Uniform Guidance requirements.
• Develop and maintain an in-depth understanding of funding mechanisms, funder requirements, budget conditions and spending status for all grants and awards.

Post-award

• Initiate a grant kick off meeting for all new awards, to include program staff, finance, and other key stakeholders. Ensure that all stakeholders understand the new award budget, timeline for performance, and any funder-imposed limitations as well as reporting obligations, deadlines, and individuals responsible.
• Manage and coordinate the approval of agreements, amendments, cost or no-cost extensions for all UWW awards.
• Ensure that grants or contracts are well administered, and program/support teams are fully informed of relevant funder compliance regulations and compliance overviews are developed and maintained.
• Design and manage subrecipient monitoring processes, collecting, and analyzing data, documenting results, and identifying and discussing implications, including initial review and risk assessment of potential subrecipient’s operational and organizational risk, review of subrecipients’ Single Audits, and review of subrecipient audit findings.
• Proactively interpret and assess subrecipient risks, provide technical assistance as necessary and surface and address issues. 
• Maintain grants repository that summarizes period of performance, obligated amounts, reporting requirements, etc., for all UWW grant funded programs.

Grants management

• Attend and actively participate in all grant-related meetings.
• Collaborating with program staff, maintain pipeline and burn rate spreadsheets for all of UWW's grant funded programs.
• Utilize existing standard grant management processes and develop new tools or reporting formats to enhance grants management. 
• Provide accurate and timely internal financial reports for delivery to the Program Managers on a monthly basis.
• Review, monitor, and analyze monthly financial transactions to ensure compliance with grant and funder or Uniform Guidance requirements and UWW policies; and incorporate grant management best practices.
• Prepare analysis of the accounting for all federal and private award agreements to assist management in decision making and provide recommendations.
• Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial funder reports; collaborate with Program Managers to ensure that funder financial reports are both timely and accurate.

Closeout

• Close out all grants according to the funder's requirements and UWW policy, and reconcile all final deliverables and payments, in conjunction with finance and program staff.

Other duties

• Oversee the creation of the indirect cost rate proposal and/or evaluate the appropriateness of the de minimis rate and related final analysis and reporting. 
• Support development of guidance and training for UWW staff, contractors, and subrecipients, at either the start of their employment or the start of a new grant or as needed, to ensure effective compliance with relevant federal rules and regulations. 
• Partner with the policy owners to update and maintain a documented system of accounting policies and procedures which conforms to the Uniform Grant Guidance for all federal grants and GAAP for all private grants.
• Create and maintain a grants administration procedure manual.
• Perform other duties as assigned.

Minimum Requirements:

• 8 years of audit or industry experience with not-for-profit accounting
• Knowledge of Uniform Administrative Requirements, Cost Principles, and Audit Requirements outlined in 2 CFR Part 200 (Uniform Guidance) 
• Experience administering private grants is strongly preferred
• Proven knowledge of accounting theory and practice, particularly non-profit accounting, reporting, and Uniform Guidance regulations and compliance.
• Proficient in Microsoft Office Applications. NetSuite experience a plus.
• Strong analytical skills: Attention to detail with focus on minimizing errors; ability to communicate corrections or changes in a proactive and productive manner.
• Excellent oral and written communication skills (written and verbal); ability to communicate proactively regarding project status, barriers, and possible solutions.
• Demonstrated experience managing, developing, and empowering staff; must be a strong team player.
• Highly organized with ability to complete multiple high priority tasks within set deadlines. 
• Comfortable with change, and able to react to change productively and resolve conflicts.
• Ability to accurately apply professional knowledge, skills, expertise, and judgment to achieve excellent customer service in all interactions.
• Strong interpersonal skills.
• Ability to work well with fellow team members and build gaps in relationships between divisions.
• Ability to collaborate with other divisions and provide excellent customer service to program areas.

Education Requirement: 

• Bachelor’s degree in Accounting, Business administration, or related field
•  CPA license preferred
•  Experience with not-for-profit institutions and federal grants administration and/or Uniform Guidance compliance preferred 

SALARY STATEMENT:

The budgeted lifespan salary range for this position is currently $130,000 to $150,000 per year. Salaries are determined by several factors including applicant’s knowledge, skills, experience, position, equity, and market.

COMPETENCIES

An individual must be able to demonstrate the following competencies at a satisfactory level and be able to work onsite in Alexandria, VA:

Accountability/Results Orientation - Is accountable for the work results and performance to budget of an assigned department, as well as the effective and efficient utilization of UWW resources (human, financial, and capital.)   Articulates and communicates work goals and objectives, as well as expected work results. Establishes work quality standards for assigned teams in order to help ensure the attainment of departmental goals and objectives. Accepts responsibility for the outcomes achieved. Protects the United Way brand, promoting its relevance and statue to the extent possible. Behaves ethically and honestly in all activities done on behalf of UWW and the movement. Demonstrates a commitment to UWW’s values, including diversity and inclusiveness.

Decision-Making/Risk-Taking - Weighs the pros and cons of available options and makes departmental decisions. Seeks input from team leaders on the potential impact of decisions on their ability to effectively achieve desired outcomes/results. Identifies and communicates departmental/organizational tactics, challenges and opportunities. Encourages risk-taking.

Teamwork Collaboration - Builds a cohesive and diverse department. Supports and motivates others to contribute to the department. Determines the composition of teams required to accomplish departmental goals and objectives. Provides direction and clarity around goal priorities to empower work departments to be effective in collaborating to meet established departmental goals and objectives. Initiates and directs group change initiatives and serves as a change agent.

Relationship Management - Embodies and promotes UWW's values and guiding principles. Promotes a "win-win" philosophy in dealing with others. Serves as a role model in dealing with others to accomplish organization goals and objectives. Works effectively with United Way staff, volunteers and other stakeholders to achieve strategic direction. Able to manage and sustain key relationships to benefit the United Way movement and/or UWW. Formulates and communicates in an ethical and politically sensitive manner.

Communications - Expresses ideas and concepts in a clear and concise manner. Is persuasive and influences others. Actively listens to others to understand their perspectives. Seeks input and feedback on individual, team and departmental performance and environment. Supports openness.

This role requires a blend of technical expertise, analytical prowess, and effective communication skills to derive actionable insights from complex datasets. The successful candidate will contribute significantly to strategic decision-making processes by harnessing the power of data lake technologies and predictive analytics tools. 

If you are passionate about turning data into actionable insights and contributing to organizational success, we encourage you to apply.

ABOUT UNITED WAY WORLDWIDE

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (703) 836-7100 and provide the nature of your request and your contact information.

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, parental/adoption leave, dress for your day, free parking, onsite gym, monthly volunteering opportunities, and more.

UNITED WAY WORLDWIDE’S DIVERSITY, EQUITY & INCLUSION STATEMENT OF PRINCIPLE

We take the broadest possible view of diversity. 

We value the visible and invisible qualities that make you who you are.

We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.

We believe that each United Way community member, donor, volunteer, advocate, and employee must have equal access to solving community problems.

We strive to include diversity, equity, and inclusion practices at the center of our daily work.

We commit to using these practices for our business and our communities.

Join us in embracing diversity, equity and inclusion for every person in every community.

LIVE UNITED