Accounts Payable Specialist

Accounts Payable Specialist Job Description

United Way of Weld County 

ORGANIZATION OVERVIEW

United Way of Weld County builds powerful partnerships to bring about lasting community-wide change. With the support of United Way donors, volunteers and partners, together we are building a better Weld County, one where every household has the opportunity to succeed. 

OVERVIEW OF RESPONSIBILITES

This position is responsible for accounts payable processing, communicating with vendors, assisting with month-end and year-end procedures, as well as other miscellaneous bookkeeping and accounting tasks. A successful candidate will need to have great attention to detail, organization skills, and experience with Excel.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

• Enter accounts payable invoices – process payments weekly to vendors and clients. 
• Maintain accounts payable invoice records
• Keep track of credit card statements and enter them to be paid
• Reconcile employee credit card statements to general ledger accounts
• Perform data maintenance on accounts payable vendors and address corrections as needed
• Process 1099s at year end, make adjustments as necessary during the year.
• Work with other departments to reconcile expenses between accounting software and third-party software
• Assist with month-end and fiscal year-end closing duties
• Attend UWWC meetings and events as necessary

United Way of Weld County General 

• Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned).
• Support fundraising efforts of United Way and activities that support United Way.
• Support United Way annual events, disaster response, and other activities as assigned.
• Participate in staff meetings and in service opportunities.
• Contribute to organizational promotions including writing promotional copy, proofreading informational and campaign materials, participation in outreach, etc.
• Other duties as assigned.

UNITED WAY WORLDWIDE CORE COMPETENCIES FOR ALL STAFF

• Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

ESSENTIAL SKILLS

• Attention to detail, working with numbers and data
• High computer literacy required: demonstrated ability with MS office including particularly Excel
• Exercise independent judgment and initiative
• Must be able to work well under pressure and meet deadlines
• Ability to maintain composure under high-volume conditions
• Ability to work independently and as a team member
• Excellent organizational and time management skills

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor’s degree in accounting, finance, or related field  
• 2 years’ experience in processing accounts payable
• Experience with grants management and compliance preferred

POSITION INFORMATION

• Full-time (40 hours), non-exempt
• Pay Range (H8) $23.35-$27.36 per hour
• Supervisory duties: n/a
• Reports to: Controller and Vice President of Finance 
• Eligible for remote work: hybrid after 90 days of employment with supervisors approval
• Background check and credit check required

BENEFITS

• Insurance options include voluntary medical, dental, vision, and supplemental insurance, as well as automatic life insurance, and an available FSA plan. 
• The leave plan includes vacation, sick, parental leave, short-term disability, and at least 14 paid holidays.
• The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors. 

EQUAL OPPORTUNITY EMPLOYMENT STATEMENT

United Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon job-related qualifications, without regard to race, color, religion, age, sex, national origin, sexual orientation, disability or veteran status.

APPLICATION INSTRUCTIONS

Please apply on United Way of Weld County’s website at https://www.unitedway-weld.org/careers. Applications should include a resume and cover letter. Applications will be reviewed on a rolling basis until the position is filled. All questions should be directed to Dawn Pace, Controller & VP of Finance. No phone calls please.