Accountant

Job Description

Job Title: Accountant

Department: Finance

Reports to: Controller

Status: Full-Time

FLSA Classification: Exempt

Mission:

United Way Fox Cities (UWFC) improves lives by bringing diverse people together to build a stronger, more caring community for everyone.

Core Values:

Accountability, Community, Caring, Integrity, Commitment.

Summary:

The accountant uses technology to maintain the financial records of United Way Fox Cities and assure the integrity of accounting software, campaign pledge and receivable database, and financial statements.

Essential Duties/Responsibilities:

Accounts Payable and Receivable:

• Assist with accounts payable processes ensuring accuracy and adherence to policies, procedures, and controls.
• Maintain systems necessary for accurate distribution of grants and designations.
• Assist with accounts receivable processing and posting payment transactions.
• Analyze accounts receivable aging for accounts and transactions that require further investigation or adjustments.
• Prepare and mail direct billing statements to individuals and organizations and track payments.
• Assist with grant and program reporting, budgeting, reimbursement, expense analysis, compliance, and documentation.
• Assist with software changes and upgrades.

Payroll:

• Process bi-monthly payroll.
• Review payroll and related journal entries to ensure accuracy.
• Maintain and pay benefits.

Monthly and Yearly Closing Process:

• Apply accounting principles and techniques to systematically record and present financial data. Ensure that accounting transactions are recorded and reported accurately and in a timely fashion.
• Perform journalizing entries and posting of cash receipts, cash disbursements, accounts payable, accounts receivable, and general journal entries in accordance with accounting policies and procedures.
• Prepare balance sheet account reconciliation and perform variance analysis.
• Maintain organized, accurate and complete accounting records.
• Assist with account analysis, as needed.
• Assist with preparation of monthly financial reports.
• Manage financial record retention and destruction.
• Assist with completion of surveys & statistical reports.
• Assist with annual budget processes.

Annual campaign:

• Process pledges receivable, including receipting, posting, invoicing and statement preparation.
• Work closely with Resource Development to monitor campaign performance and project monthly financial statements.
• Reconcile Customer Relationships Management software and accounting software.
• Assist in auditing campaign envelopes and with entering campaign designation information into campaign software database.

Audits:

• Assist with annual audit, reporting and other projects, as assigned in preparation of audit work schedules.
• Assist in the preparation of information used by external auditors for the annual tax return.
• Respond to outside agency audit information requests.
• Develop, implement, and monitor internal controls to ensure fiscal integrity.
• Perform other duties related to financial audits.

Education and Experience:

• Accounting degree is preferred.
• Non-profit experience is valued but not required.
• Experience working with CRM software is preferred but not required.

Required Skills/Abilities:

• High attention to detail and accuracy.
• Ability to effectively manage multiple tasks and deadlines.
• Ability to evaluate and improve processes.
• Ability to effectively communicate and interact with all levels of staff.
• Ability to learn new skills and adapt to a new environment.
• Well organized and takes initiative.
• Creative and analytical problem-solver.
• Professional and ethical.
• Excellent computer skills with an emphasis on Excel.
• Strong connection to United Way’s vision, mission, values, and intentional behaviors with a “team first” approach.

This job description describes the general nature and scope of responsibilities for this position. Please note other duties and responsibilities may be assigned or removed at any time with or without notice.

Work Environment:

Work is primarily performed in an office environment. This position requires regular movement inside the office to access filing cabinets, office machinery, etc. Attendance at meetings outside of the office is occasionally necessary. The position also includes remaining in a stationary position a portion of the time, either standing or sitting, and occasional lifting of up to 20 pounds. There may be exposure to repetitive work on the computer. Evening and weekend hours may be required.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.