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Job Summary:&nbsp;The Advancement Coordinator is responsible for supporting the Advancement Team in increasing donor acquisition and decreasing donor attrition through database management, individual and corporate donor acknowledgment, assisting with donor relations development, and processing donations. &nbsp;The Advancement Coordinator will help the Department’s efforts to build and cultivate relationships with public and private organizations, foundations, and individuals for philanthropic support of United Way’s vision, mission, services, and programs.&nbsp; &nbsp;&nbsp;&nbsp;&nbsp; Reporting to the Sr. Director of Advancement, this position requires a high degree of attention to detail, initiative, and follow through skills to be successful and get the job done. &nbsp;All United Way of Tucson and Southern Arizona (UWTSA) programs and strategies work toward eliminating racial, ethnic, and socio-economic disparities for an educated, thriving, and equitable community. &nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;Wage/Salary Range: $20.67hr - $22.11/hr. ($43,000-$46,000 annually)&nbsp; &nbsp;&nbsp;&nbsp;&nbsp; United Way offers competitive wages and a generous benefits packet with employer contributions for full time employees including medical, dental, 401K, HRA, PTO, 11 paid holidays, and opportunities for educational and professional development. For more information about our organization, see <a href="http://www.unitedwaytucson.org" target="_blank">www.unitedwaytucson.org</a>.Position Duties:&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Manage CRM database, generating leads and reports, and ensuring accuracy and timeliness of account data. Provide accurate reports and meet project deadlines. •&nbsp;&nbsp;&nbsp;&nbsp;Working with the Director of Philanthropy to execute recognition strategies for donor accounts, affinity groups, and volunteers. •&nbsp;&nbsp;&nbsp;&nbsp;Provides support to mail campaigns from beginning to end, taking initiative to achieve timely acknowledgements with current donors and appropriate contact with prospective donors. This includes being the Post Office liaison. •&nbsp;&nbsp;&nbsp;&nbsp;Support the Advancement Team, including Annual Campaigns and Community &amp; Engagement, through picking up donations and dropping off campaign materials to various donors and prospects. •&nbsp;&nbsp;&nbsp;&nbsp;Provides administrative support to the team including writing handwritten thank you cards, mailing different levels of Welcome Packets, data cleanup, verifying pledges have been paid, and donor research. •&nbsp;&nbsp;&nbsp;&nbsp;Ensure requests for information from internal staff, donors, volunteers, and others are responded to in a positive and timely manner. •&nbsp;&nbsp;&nbsp;&nbsp;Generate donor invoices and acknowledgements, satisfy donor requirements, and meet deadlines. •&nbsp;&nbsp;&nbsp;&nbsp;Provides support for monitoring and maintaining Donor Advised Funds in the CRM database and corresponding donor stewardship tasks such as acknowledgement letters, confirmation of contributions, updated account information to donors, etc. •&nbsp;&nbsp;&nbsp;&nbsp;Provide excellent customer/donor service, ensuring requests for information from internal staff, donors, volunteers, and others are responded to in a positive and timely manner.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Become proficient at CRM database, with ability to utilize data to create reports and mailing lists. •&nbsp;&nbsp;&nbsp;&nbsp;Assist Advancement team to coordinate activities, schedules, and other administrative tasks, as needed. •&nbsp;&nbsp;&nbsp;&nbsp;Assist Directors with the creation and tracking of purchase orders and expenditure reports. •&nbsp;&nbsp;&nbsp;&nbsp;Order and maintain supplies and equipment for use in presentations and various other functions. •&nbsp;&nbsp;&nbsp;&nbsp;Perform duties in accordance with UWTSA policies and procedures such as attending staff meetings, completing accurate and timely timesheets and expense reports, rotating as a receptionist, covering switchboard, and faxing documents, as assigned.Other duties as assignedQualifications, Skills, and Abilities •&nbsp;&nbsp;&nbsp;&nbsp;Associate degree in business management, Project Management, or closely related field or a combination of education, training and experience may be considered. •&nbsp;&nbsp;&nbsp;&nbsp;Two or more years of experience in customer service or related support role. •&nbsp;&nbsp;&nbsp;&nbsp;High-quality customer service, problem solving, conflict resolution, decision-making, leadership, team building, and time management skills. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated skills using Google and Windows-based software, including Internet browsers, e-mail, word processing, spreadsheet, database, and presentation software. •&nbsp;&nbsp;&nbsp;&nbsp;Attention to detail, ability to multi-task. Must possess the highest-level of organization skills and the ability to work independently and take initiative.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated ability to research and access information about donors, foundations, corporations, and other funding opportunities. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to tactfully handle stressful situations, negotiate and resolve conflicts, maintain confidentiality and to respect and observe organizational protocol. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to handle sensitive information in a confidential manner. •&nbsp;&nbsp;&nbsp;&nbsp;During specific times of the year, the employee is required to visit a variety of direct service settings across the community. &nbsp;Additional mobility is required during this activity. &nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Must possess a valid driver’s license, current auto insurance, daily access to reliable vehicle and able to occasionally lift to 25 pounds.POLICY STATEMENT The United Way of Tucson and Southern Arizona is an equal opportunity employer. We champion diversity, equity, and inclusion. We take action to ensure equal opportunity and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected status. &nbsp;

United Way of Tucson and Southern Arizona

Advancement Coordinator 

Job Summary This position performs professional level accounting work and assists with internal and external audits. Employee works with some independence subject to established United Way of Tucson and Southern Arizona policies and procedures, referring to supervisor for consultation on significant deviations or unusual programs. Position reports to the Controller, Finance.All United Way of Tucson and Southern Arizona (UWTSA) programs and strategies work toward eliminating racial, ethnic, and socio-economic disparities for an educated, thriving, and equitable community.United Way offers competitive wages and a generous benefits packet with employer contributions for full time employees including medical, dental, 401K, HRA, PTO, 13 paid holidays, and opportunities for educational and professional development. For more information about our organization, see <a href="http://www.unitedwaytucson.org" target="_blank">www.unitedwaytucson.org</a>. Salary range: $60,000 - $65,000/annuallyResponsibilities Reconciliation of Subsidiary Ledgers to General Ledger•&nbsp;&nbsp;&nbsp;&nbsp;Reconcile monthly bank statements for all cash and investment accounts, research outstanding checks over 90 days, create and issue returned check notices. •&nbsp;&nbsp;&nbsp;&nbsp;Verify and reconcile various accounts to the general ledger on a monthly basis, including allocations payable, suspense/audit account(s), pledges receivable accounts, and many others. •&nbsp;&nbsp;&nbsp;&nbsp;Assist in preparation of yearly schedules for independent audit. •&nbsp;&nbsp;&nbsp;&nbsp;Maintain audit schedules throughout the year whenever possible. •&nbsp;&nbsp;&nbsp;&nbsp;Prepare financial and programmatic statements, including Statement of Financial Position and Statement of Activities. Accounting Administration•&nbsp;&nbsp;&nbsp;&nbsp;Conduct annual fixed asset inventory, maintain records, and make changes when necessary for acquisition or disposal of property. •&nbsp;&nbsp;&nbsp;&nbsp;Confirm payments to agencies when requested by independent auditors. •&nbsp;&nbsp;&nbsp;&nbsp;Complete assigned special projects providing financial information and reports to outside parties. •&nbsp;&nbsp;&nbsp;&nbsp;Work closely with other finance functions, ensuring accuracy and cohesiveness of department. •&nbsp;&nbsp;&nbsp;&nbsp;Maintain financial files and records. •&nbsp;&nbsp;&nbsp;&nbsp;Serve as cross-functional backup for other positions as assigned.Payroll Processing•&nbsp;&nbsp;&nbsp;&nbsp;Maintain employee confidentiality and protect payroll operations by keeping all private information confidential. •&nbsp;&nbsp;&nbsp;&nbsp;Instruct employees on usage of their timesheet and reset passwords as needed.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ensure all hours are accurately recorded and charged to correct cost centers. •&nbsp;&nbsp;&nbsp;&nbsp;Bi-weekly payroll processing and manual payroll checks as necessary. •&nbsp;&nbsp;&nbsp;&nbsp;Develop financial and operational reports when requested by compiling summary data of earnings, taxes, deductions, PTO, benefits, etc. •&nbsp;&nbsp;&nbsp;&nbsp;Upload and verify import files into financial database when necessary.Customer Service•&nbsp;&nbsp;&nbsp;&nbsp;Provides excellent customer service as a component of all job duties. •&nbsp;&nbsp;&nbsp;&nbsp;Responds professionally to requests for information in a positive and timely manner. •&nbsp;&nbsp;&nbsp;&nbsp;Directs incoming requests for information to other departments as necessary. •&nbsp;&nbsp;&nbsp;&nbsp;Incorporates all applicable components of UWTSA’s current annual strategy into annual work plan.Administrative Functions•&nbsp;&nbsp;&nbsp;&nbsp;Perform duties in accordance with UWTSA policies and procedures such as attending staff meetings, completing accurate and timely timesheets and expense reports and POs as assigned. •&nbsp;&nbsp;&nbsp;&nbsp;Assist in developing policies, procedures, schedules, and assignments to support department and/or organizational goals and objectives. •&nbsp;&nbsp;&nbsp;&nbsp;Safeguard assets and sensitive and confidential information with the highest level of integrity, professionalism, and care. •&nbsp;&nbsp;&nbsp;&nbsp;Participate in a variety of special projects and prepare an assortment of special reports. •&nbsp;&nbsp;&nbsp;&nbsp;Assist in training and cross training staff and volunteers, serve as backup to staff, and act as project lead as assigned.Other Duties as Assigned &nbsp;&nbsp;&nbsp;&nbsp;Qualifications, Skills, and Abilities:•&nbsp;&nbsp;&nbsp;&nbsp;Bachelor’s degree in accounting or finance from an accredited university or college, 2-4 years of progressively responsible professional level accounting experience, not-for-profit preferred. A combination of education and experience may be considered. •&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of the accepted principles and practices of accounting and auditing and their application to fund accounting systems. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work autonomously to organize and prioritize work, perform multiple tasks, meet tight deadlines, identify and resolve problems and coordinate efforts with other staff members. •&nbsp;&nbsp;&nbsp;&nbsp;Strong analysis skills with the ability to identify errors and omissions in data and reports. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated ability to tactfully handle stressful situations, negotiate and resolve conflicts, maintain strict confidentiality, and to respect and observe organizational practices. •&nbsp;&nbsp;&nbsp;&nbsp;Excellent verbal and written communication skills. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated skills using Windows-based software, including, but not limited to, internet browsers, e-mail, and database software. Advanced proficiency in the Microsoft Office Suite strongly preferred. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated ability to establish and maintain effective working relationships with all levels of staff as well as diverse vendors, volunteers, donors, community partners, and other stakeholders. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a flexible work schedule and adjust it as required by changing activities. •&nbsp;&nbsp;&nbsp;&nbsp;Must possess a current and valid Arizona Driver’s License and provide proof of auto insurance. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to occasionally lift up to 25 lbs. when necessary. POLICY STATEMENTThe United Way of Tucson and Southern Arizona is an equal opportunity employer. We champion diversity, equity, and inclusion. We take action to ensure equal opportunity and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected status.

2 Full time Jobs in Tucson, AZ, USA