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<p><strong>Job&nbsp;Title:&nbsp;</strong>Investor&nbsp;Relations&nbsp;Administrative Assistant</p><p><strong>Department:&nbsp;</strong>Investor&nbsp;Relations</p><p><strong>Reports&nbsp;to:&nbsp;</strong>Campaign&nbsp;Director</p><p><strong>Classification:&nbsp;</strong>Level&nbsp;II</p><p><strong>Location:&nbsp;</strong>Albuquerque, New Mexico</p><p><strong>Exempt:&nbsp;</strong>Hourly,&nbsp;Non-exempt</p><h2>ORGANIZATION:</h2><p>Headquartered in Albuquerque, United Way of North Central New Mexico (UWNCNM) serves the&nbsp;people of&nbsp;five&nbsp;counties:&nbsp;Bernalillo,&nbsp;Sandoval,&nbsp;Santa&nbsp;Fe,&nbsp;Torrance and&nbsp;Valencia.&nbsp;Our&nbsp;mission is connecting people to opportunities and services to equitably improve lives and strengthen communities.</p><p>UWNCNM brings together donors, businesses, nonprofits, government and others to create better solutions to our community’s challenges. Our programs and donor dollars ensure that individuals&nbsp;and&nbsp;families in&nbsp;north&nbsp;central New&nbsp;Mexico&nbsp;have&nbsp;the&nbsp;opportunity&nbsp;to&nbsp;achieve&nbsp;potential through education, that they are healthy and safe, are financially stable and live life with dignity.</p><p>In&nbsp;addition,&nbsp;UWNCNM&nbsp;has&nbsp;a&nbsp;strong&nbsp;commitment&nbsp;to&nbsp;Diversity,&nbsp;Equity&nbsp;and&nbsp;Inclusion&nbsp;and&nbsp;upholds the following values:</p><ul><li>We&nbsp;value&nbsp;the visible and&nbsp;invisible&nbsp;qualities&nbsp;that&nbsp;make you&nbsp;who&nbsp;you&nbsp;are.</li><li>We welcome that every person brings a unique perspective and experience to advance&nbsp;our&nbsp;mission&nbsp;and&nbsp;progress&nbsp;our&nbsp;fight&nbsp;for&nbsp;the&nbsp;health, education&nbsp;and&nbsp;financial stability of every person in every community.</li><li>We&nbsp;believe&nbsp;that&nbsp;each&nbsp;United Way&nbsp;community&nbsp;member, donor,&nbsp;volunteer,&nbsp;advocate and employee must have equal access to solving community problems.</li><li>We&nbsp;include&nbsp;diversity,&nbsp;equity&nbsp;and&nbsp;inclusion&nbsp;practices&nbsp;at&nbsp;the&nbsp;center&nbsp;of our daily work.</li></ul><p>We&nbsp;commit to using&nbsp;these practices&nbsp;for our business&nbsp;and&nbsp;our communities.</p><h2>PURPOSE:</h2><p>The Investor Relations Administrative Assistant plays a crucial role in ensuring the Investor Relations department runs smoothly and efficiently. This position provides comprehensive administrative and scheduling support for the Campaign Director. The IRAA provides a wide range of administrative support to the entire Investor Relations team including coordinating&nbsp;and assisting with each IR team member’s work, providing logistical support for meetings and events, and managing and documenting the administrative functions of the Investor Relations Team&nbsp;(Fundraising&nbsp;department).&nbsp;Additionally,&nbsp;the&nbsp;role&nbsp;involves managing&nbsp;projects&nbsp;such as direct mail and acknowledgment letters with the support and guidance of the Campaign Director. The Investor&nbsp;Relations Administrative&nbsp;Assistant&nbsp;significantly&nbsp;contributes&nbsp;to&nbsp;the&nbsp;department's&nbsp;success and overall efficiency.</p><h2>ESSENTIAL FUNCTIONS:</h2><h2>Project&nbsp;Management:</h2><ul><li>Lead&nbsp;and&nbsp;assist in&nbsp;project&nbsp;management&nbsp;for&nbsp;Corporate&nbsp;Relations,&nbsp;Major&nbsp;Gifts,&nbsp;and&nbsp;Donor Groups<strong>,&nbsp;</strong>tracking donor commitments, coordinating meetings, and ensuring timely follow-ups.</li><li>Manage&nbsp;multiple&nbsp;projects and&nbsp;deadlines<strong>,&nbsp;</strong>keeping&nbsp;corporate&nbsp;campaigns,&nbsp;major&nbsp;gifts initiatives, and donor group activities on track.</li><li>Oversee donor acknowledgment processes<strong>,&nbsp;</strong>ensuring timely and accurate letters for Corporate&nbsp;Partners,&nbsp;Major&nbsp;Gifts&nbsp;donors, and&nbsp;Donor&nbsp;Groups members&nbsp;while&nbsp;maintaining updated process documentation.</li><li>Coordinate&nbsp;and&nbsp;manage direct&nbsp;mail&nbsp;campaigns<strong>,&nbsp;</strong>supporting&nbsp;donor&nbsp;outreach&nbsp;and stewardship efforts across all investor relations programs.</li><li>Support&nbsp;Corporate&nbsp;Relations Officers,&nbsp;Major&nbsp;Gifts Officers,&nbsp;and&nbsp;Donor&nbsp;Groups&nbsp;Managers by tracking sponsorships, coordinating donor touchpoints, and aligning engagement strategies with campaign goals.</li><li>Organize&nbsp;key&nbsp;campaign meetings<strong>,&nbsp;</strong>prepare&nbsp;agendas,&nbsp;tracking discussion&nbsp;points,&nbsp;and ensure action items are completed.</li><li>Assist&nbsp;in&nbsp;donor&nbsp;engagement&nbsp;strategies<strong>,&nbsp;</strong>managing&nbsp;sponsorship&nbsp;tracking,&nbsp;donor&nbsp;data,&nbsp;and appreciation initiatives.</li></ul><p><strong>Investor&nbsp;Relations&nbsp;Administrative&nbsp;Functions</strong></p><h2>Meeting&nbsp;&amp;&nbsp;Event Coordination:</h2><ul><li>Schedule, send invitations, track RSVPs, and arrange logistics for Campaign Cabinet, Major Gifts&nbsp;donor&nbsp;events, Donor Groups&nbsp;meetings(Tocqueville Society, Women United, Hispano&nbsp;Philanthropic&nbsp;Society,&nbsp;Young&nbsp;Leaders&nbsp;Society and&nbsp;Retire&nbsp;United),and&nbsp;Corporate Relations engagements.</li><li>Record&nbsp;and&nbsp;distribute&nbsp;meeting&nbsp;minutes,&nbsp;ensuring follow-ups&nbsp;on&nbsp;action items.</li><li>Provide&nbsp;logistical&nbsp;support for&nbsp;team&nbsp;meetings,&nbsp;donor&nbsp;events,&nbsp;planning retreats,&nbsp;and&nbsp;large- scale gatherings, including venue setup, catering, materials, registration, and travel arrangements for Investor Relations team members.</li></ul><h2>Donor&amp;&nbsp;Data&nbsp;Management</h2><ul><li>Maintain accurate donor records in Enterprise CRM, supporting Corporate Relations Officers,&nbsp;Major&nbsp;Gifts ,and&nbsp;Donor&nbsp;Groups teams&nbsp;with&nbsp;roster management,&nbsp;coding,&nbsp;and donor stewardship.</li><li>Track and process donor acknowledgments, pledge letters, and tax receipts for workplace&nbsp;campaigns,&nbsp;Corporate&nbsp;Partners,&nbsp;Major&nbsp;Gifts donors,&nbsp;and&nbsp;Donor Groups members.</li><li>Oversee&nbsp;donation&nbsp;tracking, including&nbsp;workplace&nbsp;giving, sponsorships,&nbsp;in-kind&nbsp;gifts, raffles, and special campaigns.</li></ul><h2>Campaign&nbsp;&amp;&nbsp;Fundraising&nbsp;Support</h2><ul><li>Assist&nbsp;in&nbsp;hiring, onboarding,&nbsp;and&nbsp;training seasonal&nbsp;Campaign&nbsp;Coordinators&nbsp;to&nbsp;align&nbsp;with donor engagement efforts.</li><li>Support&nbsp;account&nbsp;management,&nbsp;campaign&nbsp;communications,&nbsp;and&nbsp;donor&nbsp;engagement strategies by ensuring accurate data entry and reporting.</li><li>Provide&nbsp;up-to-date&nbsp;campaign status&nbsp;reports&nbsp;and&nbsp;track campaign progress.</li></ul><h2>Administrative&nbsp;&amp;&nbsp;Operational Support</h2><ul><li>Provide&nbsp;day-to-day&nbsp;administrative&nbsp;support,&nbsp;including&nbsp;scheduling,&nbsp;correspondence,&nbsp;and document management.</li><li>Manage&nbsp;office&nbsp;and&nbsp;event&nbsp;supplies,&nbsp;electronic&nbsp;filing&nbsp;systems, and general&nbsp;inventory.</li><li>Work&nbsp;with&nbsp;IT&nbsp;and&nbsp;Management&nbsp;to&nbsp;ensure&nbsp;efficient account&nbsp;distribution&nbsp;and&nbsp;database management.</li><li>Act&nbsp;as&nbsp;a&nbsp;liaison&nbsp;with&nbsp;Marketing&nbsp;to&nbsp;track&nbsp;campaign collateral&nbsp;and&nbsp;ensure&nbsp;program&nbsp;updates are reflected in materials and digital platforms.</li><li>Maintain&nbsp;and&nbsp;update the&nbsp;Investor&nbsp;Relations Team&nbsp;Processes&nbsp;&amp;Procedures&nbsp;Manual&nbsp;to improve efficiency.</li><li>Attend&nbsp;staff&nbsp;meetings, trainings,&nbsp;and&nbsp;other&nbsp;meetings&nbsp;and&nbsp;trainings&nbsp;as&nbsp;required&nbsp;or assigned.</li><li>Participate actively in fundraising initiatives by coordinating donor and stakeholder communications,&nbsp;supporting&nbsp;event planning,&nbsp;contributing&nbsp;to&nbsp;UWNCNM's&nbsp;shared goal&nbsp;of engaging all staff as fundraisers to support our mission and initiatives.</li><li>Provide&nbsp;phone coverage&nbsp;for&nbsp;front&nbsp;desk&nbsp;as assigned.</li><li>Provide&nbsp;administrative&nbsp;support to&nbsp;the&nbsp;President&nbsp;&amp;&nbsp;CEO&nbsp;in&nbsp;the&nbsp;absence&nbsp;of&nbsp;the&nbsp;Executive Assistant.</li><li>Complete&nbsp;other&nbsp;duties and special&nbsp;projects&nbsp;as&nbsp;assigned.</li></ul><h2>Minimum&nbsp;Requirements&nbsp;-&nbsp;Skills,&nbsp;Abilities,&nbsp;Knowledge,&nbsp;Education&nbsp;and&nbsp;Experience: Education &amp; Experience</h2><ul><li>Associate’s&nbsp;degree&nbsp;in&nbsp;business,&nbsp;nonprofit&nbsp;management,&nbsp;communications,&nbsp;or&nbsp;related field.</li><li>Minimum&nbsp;2&nbsp;years&nbsp;of&nbsp;experience&nbsp;in&nbsp;administrative&nbsp;support, project&nbsp;management,&nbsp;donor relations, fundraising, or event coordination, preferably in a nonprofit or fundraising environment.</li><li>Experience&nbsp;working&nbsp;with&nbsp;corporate&nbsp;partnerships,&nbsp;major&nbsp;gifts,&nbsp;donor&nbsp;groups,&nbsp;and workplace giving campaigns is preferred.</li></ul><h2>Skills&nbsp;&amp;&nbsp;Abilities</h2><ul><li><strong>Project&nbsp;Management:&nbsp;</strong>Ability&nbsp;to&nbsp;track multiple&nbsp;campaigns,&nbsp;donor&nbsp;engagements,&nbsp;and meeting logistics while ensuring deadlines are met.</li><li><strong>Event Coordination:&nbsp;</strong>Experience scheduling,&nbsp;planning, and&nbsp;supporting&nbsp;meetings ,donor events,&nbsp;and&nbsp;fundraising&nbsp;initiatives,&nbsp;including&nbsp;managing invitations,&nbsp;RSVPs,&nbsp;catering, and travel arrangements.</li><li><strong>Data&nbsp;&amp;&nbsp;Donor&nbsp;Management:&nbsp;</strong>Proficiency&nbsp;in&nbsp;maintaining&nbsp;accurate&nbsp;donor&nbsp;records &nbsp;,pledge acknowledgments, tax receipts, and campaign reports within a CRM system.</li><li><strong>Administrative Excellence:&nbsp;</strong>Strong organization, scheduling, and document management&nbsp;skills, including&nbsp;Microsoft&nbsp;Office Suite&nbsp;(Word,&nbsp;Excel, Outlook,&nbsp;PowerPoint).</li><li><strong>Communication&nbsp;&amp;&nbsp;Collaboration:&nbsp;</strong>Exceptional&nbsp;verbal&nbsp;and&nbsp;written&nbsp;communication&nbsp;skills with the ability to draft donor correspondence, meeting minutes, and reports while coordinating across Corporate Relations, Major Gifts, and Donor Groups teams.</li><li><strong>Marketing &amp; Technology:&nbsp;</strong>Ability to work with marketing teams to align campaign collateral and&nbsp;ensure&nbsp;program updates&nbsp;are&nbsp;accurately&nbsp;reflected&nbsp;across&nbsp;materials and digital platforms.</li><li><strong>Initiative&nbsp;&amp;&nbsp;Problem-Solving:&nbsp;</strong>Ability&nbsp;to&nbsp;work&nbsp;independently,&nbsp;anticipate&nbsp;needs,&nbsp;and adapt to shifting priorities in a fast-paced, deadline-driven environment.</li><li><strong>Attention&nbsp;to&nbsp;Detail:&nbsp;</strong>Strong&nbsp;analytical&nbsp;skills with&nbsp;the&nbsp;ability to&nbsp;track&nbsp;donor&nbsp;interactions, campaign progress, and event logistics with accuracy.</li></ul><h2>Work&nbsp;Style &amp;&nbsp;Core Competencies</h2><ul><li>The&nbsp;ability&nbsp;to&nbsp;manage&nbsp;multiple priorities&nbsp;simultaneously&nbsp;while maintaining&nbsp;strong attention to detail.</li><li>Strong&nbsp;team&nbsp;player, able&nbsp;to&nbsp;collaborate&nbsp;across&nbsp;Investor Relations,&nbsp;Marketing,&nbsp;and&nbsp;IT teams.</li><li>Commitment&nbsp;to&nbsp;confidentiality,&nbsp;donor&nbsp;stewardship,&nbsp;and&nbsp;professionalism&nbsp;when&nbsp;engaging with corporate partners and high-level donors.</li><li>Passion&nbsp;for&nbsp;United Way’s&nbsp;mission&nbsp;and&nbsp;an&nbsp;understanding&nbsp;of&nbsp;nonprofit&nbsp;fundraising,&nbsp;donor engagement, and philanthropy.</li></ul><h2>EQUIPMENT&nbsp;USED:</h2><ul><li>PC&nbsp;and&nbsp;standard office&nbsp;equipment&nbsp;(telephone,&nbsp;computer,&nbsp;copy&nbsp;machine ,printer, scanner, fax machine).</li><li>Microsoft&nbsp;Office&nbsp;Suite, Outlook,&nbsp;Videoconferencing&nbsp;platforms (Zoom,&nbsp;Microsoft&nbsp;Teams, etc.), Internet and web browsers for research and information gathering</li></ul><h2>PHYSICAL&nbsp;REQUIREMENTS/WORKING&nbsp;CONDITIONS/DEXTERITY:</h2><p>United Way&nbsp;of&nbsp;North Central&nbsp;New&nbsp;Mexico is&nbsp;a&nbsp;hybrid work place.&nbsp;For&nbsp;this&nbsp;position,&nbsp;the schedule combines work from home on Mondays and Fridays with in-person office attendance within UWNCNM’s&nbsp;office building&nbsp;required&nbsp;on&nbsp;Tuesdays,&nbsp;Wednesdays&nbsp;and&nbsp;Thursdays.&nbsp;Due&nbsp;to&nbsp;business needs, you may occasionally be required to work in-office on days other than specified.</p><p>Additionally, the&nbsp;hybrid&nbsp;work&nbsp;schedule&nbsp;is&nbsp;subject&nbsp;to change&nbsp;to&nbsp;100% in&nbsp;office work&nbsp;at any&nbsp;time.</p><p>The&nbsp;physical demands&nbsp;described&nbsp;here&nbsp;are&nbsp;representative&nbsp;of&nbsp;those&nbsp;that&nbsp;must be&nbsp;met&nbsp;by&nbsp;an employee to successfully perform the essential functions of this job.</p><ul><li>Position&nbsp;is&nbsp;primarily&nbsp;in&nbsp;a&nbsp;standard office&nbsp;environment&nbsp;and&nbsp;requires&nbsp;long&nbsp;periods&nbsp;of&nbsp;sitting at a desk and computer to accomplish duties and to stand for limited periods of time.</li><li>Regular&nbsp;attendance is&nbsp;required&nbsp;in&nbsp;this&nbsp;position.</li><li>Must&nbsp;be&nbsp;able to type&nbsp;55&nbsp;wpm</li><li>Must&nbsp;be&nbsp;able&nbsp;to operate&nbsp;a personal&nbsp;computer at&nbsp;an&nbsp;acceptable&nbsp;rate of&nbsp;speed.</li><li>Must&nbsp;be&nbsp;able&nbsp;to view computer&nbsp;monitors.</li><li>Must&nbsp;have&nbsp;access to&nbsp;reliable internet&nbsp;when&nbsp;working&nbsp;from&nbsp;home.</li><li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;work&nbsp;occasional&nbsp;early&nbsp;mornings,&nbsp;evenings and&nbsp;weekends&nbsp;including but not limited to attending a variety of meetings and events at UWNCNM and in the community.</li><li>Must&nbsp;have&nbsp;the&nbsp;flexibility&nbsp;to&nbsp;adapt&nbsp;schedule to&nbsp;meet&nbsp;evolving&nbsp;business&nbsp;needs as necessary.</li><li>Must&nbsp;possess&nbsp;a valid New Mexico driver’s license&nbsp;and&nbsp;have&nbsp;daily&nbsp;access to&nbsp;a dependable enclosed motor vehicle, with current insurance coverage in your own name or named on&nbsp;the&nbsp;policy ,to&nbsp;use&nbsp;to&nbsp;be&nbsp;physically&nbsp;present&nbsp;for&nbsp;in-office workdays&nbsp;and&nbsp;to&nbsp;attend offsite events, meetings, and other work activities.</li><li>May&nbsp;be&nbsp;required to&nbsp;lift&nbsp;and/or&nbsp;move&nbsp;up&nbsp;to&nbsp;20&nbsp;pounds&nbsp;unassisted&nbsp;and&nbsp;occasionally&nbsp;lift and/or move up to 40 pounds with assistance.</li><li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;perform&nbsp;the&nbsp;essential&nbsp;functions&nbsp;of&nbsp;the&nbsp;job&nbsp;with&nbsp;reasonable accommodation.</li></ul><p><strong>LOCATION:&nbsp;</strong>Must be a New Mexico resident and able to commute to the UWNCNM office building&nbsp;in&nbsp;Albuquerque,&nbsp;NM&nbsp;on&nbsp;designated&nbsp;in-office&nbsp;workdays&nbsp;to&nbsp;attend&nbsp;a&nbsp;variety&nbsp;of&nbsp;meetings and events at UWNCNM and in the community.</p><h2>RANGE:</h2><p>$24.75&nbsp;to&nbsp;$26.00&nbsp;per&nbsp;hour, hourly,&nbsp;non-exempt,&nbsp;32 hours per&nbsp;week&nbsp;FTE&nbsp;(Full Time&nbsp;Employee).</p><h2>BENEFITS:</h2><p>Full-time&nbsp;employees&nbsp;(FTE)&nbsp;are&nbsp;eligible for&nbsp;health,&nbsp;dental, life&nbsp;and long-term&nbsp;disability&nbsp;insurance, a retirement plan, flexible spending account and voluntary insurance programs. We offer a tuition&nbsp;reimbursement&nbsp;plan,&nbsp;volunteer&nbsp;time&nbsp;off,&nbsp;and&nbsp;generous&nbsp;leave&nbsp;time.&nbsp;Part-timeemployees may be eligible for some of these benefits.</p><p>UWNCNM supports the Americans with Disabilities Act (ADA). Please tell us if you need accommodation&nbsp;to&nbsp;perform the&nbsp;job's&nbsp;essential functions.&nbsp;All&nbsp;requirements&nbsp;are&nbsp;subject&nbsp;to possible modification to reasonably accommodate individuals with disabilities.</p><p>United Way of North Central New Mexico is committed to creating a diverse environment and is&nbsp;proud&nbsp;to&nbsp;be&nbsp;an&nbsp;equal&nbsp;opportunity&nbsp;employer.&nbsp;All&nbsp;qualified&nbsp;applicants&nbsp;will&nbsp;receive&nbsp;consideration for employment without regard to race, color, religion, gender, gender identity or expression,</p><p>sexual orientation,&nbsp;national origin, genetics, disability, age, or&nbsp;veteran&nbsp;status. We&nbsp;welcome applicants&nbsp;with&nbsp;disabilities&nbsp;and applicants&nbsp;from&nbsp;underrepresented&nbsp;racial and&nbsp;ethnic&nbsp;groups.</p><p>This&nbsp;job&nbsp;description&nbsp;in&nbsp;no&nbsp;way&nbsp;states&nbsp;or&nbsp;implies&nbsp;that these&nbsp;are&nbsp;the&nbsp;only&nbsp;duties&nbsp;to&nbsp;be&nbsp;performed by the employee occupying this position. This job description is meant only to be a guideline and may be modified at any time. UWNCNM is an At-will Employer. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.</p><p><strong>HOW&nbsp;TO&nbsp;APPLY:</strong></p><p>Interested applicants, or if you have additional questions, must supply a resume <strong>and&nbsp;</strong>cover letter&nbsp;to&nbsp;<a href="mailto:applicant@uwcnm.org" target="_blank">applicant@UWNCNM.org</a>&nbsp;by&nbsp;May 30,&nbsp;2025.&nbsp;Reference&nbsp;in&nbsp;the&nbsp;subject&nbsp;line:&nbsp;Application for Investor Relations Administrative Assistant.</p>

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