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Position Title:&nbsp;Coordinator, Executive OfficeReports to:&nbsp;President &amp; CEO Location: Madison, WISalary: $48,000 to $52,000 annually&nbsp;The Executive Office Coordinator provides comprehensive executive support to the President and CEO while overseeing the efficient daily operations of the office. This position encompasses a wide range of administrative and programmatic responsibilities essential to ensuring effective team performance. The ideal candidate will possess exceptional organizational abilities, demonstrate dedication to the organization's mission, and collaborate effectively in a dynamic environment. The coordinator exemplifies servant leadership, exercises prudent judgment and discretion, and actively contributes to process improvement through teamwork.ABOUT UNITED WAY OF WISCONSIN&nbsp;United Ways enhances lives and strengthens communities by collaborating with partners to address disparities and create opportunities, enabling all individuals in Wisconsin to flourish. United Way engages partners, donors, volunteers, and community leaders to confront the underlying causes of complex challenges, generating meaningful outcomes for residents across the state. Our statewide initiatives include 211 Wisconsin, Volunteer Wisconsin, Workforce Development, and Techquity Wi. In addition, we offer member support services to both local and independent United Ways throughout Wisconsin, as well as operating 211 regional contact centers.CORE COMPETENCIESCandidates are expected to possess robust analytical and critical thinking skills, adeptly manage multiple priorities and routine activities within the Executive office, exercise sound judgement, and demonstrate effective teamwork. The ideal candidate excels in clear communication, exhibits technical proficiency, analytical acumen, prudent judgement, and maintains a strong operational orientation. A commitment to enhancing team performance and supporting the implementation of United Way's strategic objectives is essential. Additionally, the individual should have outstanding listening skills, exhibit initiative and enthusiasm, and consistently demonstrate integrity and compassion toward team members and the broader community.&nbsp;ESSENTIAL DUTIES AND RESPONSIBILTIES:The duties below are examples only; similar or related tasks may also be assigned.<ol><li>Executive Support and External Relations</li></ol><ul><li>Manage the CEO’s calendar, prioritize requests, schedule and reschedule as needed, and prepare daily briefings, agendas, and materials.</li><li>Coordinate internal/external virtual and in-person meetings and events; draft correspondence, talking points, and follow-ups; maintain contact lists and relationship histories.</li><li>Collaborate with various departments to gather data and insights for presentations and meetings.</li><li>Serve as a liaison between the Executive office and other departments and external partners.</li><li>Represent the executive office on cross functional teams including coordinating Executive involvement.&nbsp;</li></ul><ol><li>Board Meeting Coordination</li></ol><ul><li>Partner with CEO and leadership to schedule board and committee meetings.</li><li>Produce agendas, packets, and supporting materials.</li><li>Serve as liaison for board members, ensuring timely communication and coordination.</li><li>Maintain accurate records of board actions and compliance documentation.</li></ul><ol><li>Office Management</li></ol><ul><li>Maintain an organized, efficient office: inventory supplies, place orders, manage vendors, and oversee common spaces.</li><li>Coordinate office procedures and shared resources; keep standard operating procedure guides current.</li><li>Resolve common technical issues, manage licenses, maintain hardware/software, and consult with IT consultants for complex issues.&nbsp;</li><li>Maintain shared drives/SharePoint structures and permissions in partnership with data stewards.</li><li>Follow standard operating procedures and contribute to process improvements by mapping workflows, identifying friction points, and drafting updated SOPs for review/approval.</li><li>Backup support to accounting, audit and other contract services including preparing check requests, expense tracking, and file maintenance.</li></ul><ol><li>Culture and People Support</li></ol><ul><li>Assist with recruitment coordination, onboarding checklists, and orientation materials.</li><li>Support HR documentation: SOPs, policy updates, annual evaluation timelines, training coordination, and confidential record keeping.</li><li>Coordinate compliance items and track completion.</li><li>Steward culture-building activities and team gatherings, including coordination, catering, agendas, and communications.&nbsp;</li></ul><ol><li>Program and Initiative Support&nbsp;</li></ol><ul><li>Assist CEO and leadership with special projects and strategic initiatives.&nbsp;</li><li>Conduct research, compile data, and prepare summaries for decision-making.&nbsp;</li><li>Support member requests for operational data, surveys, and reporting.</li></ul><ol><li>Confidentiality and Discretion</li></ol><ul><li>Preserve the confidentiality of discussions and/or privileged information.</li><li>Uphold company policies and procedures regarding data protection and privacy.</li><li>Perform other duties as assigned.</li></ul>QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.<ul><li>Over four years of experience as an Executive Assistant or office coordinator supporting senior executives, with nonprofit or public sector backgrounds considered an asset.</li><li>Proven ability to manage multiple priorities and projects at once, consistently maintaining exceptional mindfulness.</li><li>Demonstrates a servant leadership approach, excellent people skills, and composure under pressure.</li><li>Skilled in handling confidential information with discretion and sound judgement.</li><li>Highly proficient in Microsoft Word, Excel, and PowerPoint; virtual platforms and organizing SharePoint.</li><li>Exceptional written and verbal communication skills with a talent for preparing clear, concise documents for executive audiences.</li><li>Able to build and maintain positive relationships while keeping an optimistic attitude.</li><li>Strong critical thinking and problem-solving abilities, effective both independently and as part of a team.</li></ul>Preferred<ul><li>Experience supporting board/committee coordination and governance materials.</li><li>Comfort with light analytics&nbsp; and producing executive‑ready visuals in PowerPoint.</li><li>Vendor coordination and basic purchasing compliance.</li></ul>Core Competencies<ul><li>Planning &amp; Priority Management: Balances executive priorities with operational needs; anticipates bottlenecks.</li><li>Problem Solving &amp; Recommendations: Frames issues, analyzes options (cost/benefit, risk), and proposes practical recommendations.</li><li>Communication &amp; Executive Presence: Adapts tone for internal/external audiences; represents the CEO with professionalism.</li><li>Collaboration &amp; Servant Leadership: Builds trust across teams; supports colleagues and advances the mission.</li><li>Confidentiality &amp; Ethics: Upholds privacy and compliance in all matters.</li></ul>Working Conditions<ul><li>Ability to lift/move office supplies (up to ~20 lbs.) and set up virtual and in-person meeting spaces.</li><li>United Way of Wisconsin is committed to equal opportunity employment and an inclusive workplace.</li></ul>

United Way of Wisconsin

Coordinator, Executive Office

Position Summary:The Communication/Engagement Strategist is a full-time, salaried position, reporting to the Chief Philanthropy Officer. This team member is responsible for helping develop communication and engagement strategies to support Brown County United Way’s mission, fundraising and relationship management strategies. This involves, but is not limited to, content creation and graphic design for digital media, print media, and media relations; supporting the design and creation of materials for the organization’s Shared Purpose initiative and affinity group (Community Champions); and assisting in developing other strategies designed to build relationships with new and existing donors.&nbsp;Qualities and QualificationsThe ideal team member believes in diversity, equity and inclusion for all people; is passionate about improving the quality of life for everyone in Brown County; has the ability to work autonomously and collaboratively; is highly organized, flexible and can effectively multitask; has excellent oral and written communication skills; experience in brand management, communications, web design and maintenance and social media management. Bachelor’s degree and media relations experience preferred and/or equivalent experience in communications, public relations or marketing.Key Responsibilities:Under the direction of and in cooperation with the Chief Philanthropy Officer shall:<ul><li>Manage marketing communications<ul><li>Implement and update annual marketing communications plan</li><li>Ensure United Way global and local brand alignment and integration&nbsp;</li><li>Manage partner and vendor relationships to produce brand aligned content</li><li>Oversee primary tools for Brown County United Way brand&nbsp;</li></ul></li></ul><ul><li>Manage the digital media strategy<ul><li>Create and monitor content on social media channels</li><li>Manage/update website including content and design (WordPress platform) and overall strategy</li><li>Analyze the long-term needs of the organization’s digital marketing strategy and recommend strategies for growth&nbsp;</li></ul></li></ul><ul><li>Manage macro-level donor communications&nbsp;<ul><li>In collaboration with the Chief Philanthropy Officer, Campaign Strategist, Resource Development Committee and Marketing Committee, participate in the creation of all campaign materials including rack cards, posters, videos and advertising, etc.</li><li>Assist in the writing and layout of the monthly newsletters and/or other mass communications</li></ul></li></ul><ul><li>Assist in media relations<ul><li>Participate in the identification and creation of news releases and other media relations activities</li><li>Develop and maintain relationships with local media outlets</li></ul></li></ul><ul><li>Support the growth of donor affinity groups including but not limited to Community Champions<ul><li>In collaboration with group leadership, create annual goals and strategies</li><li>Facilitate group meetings and projects to drive awareness of and engagement with Community Champions.</li></ul></li></ul><ul><li>Assist in the planning and execution of organization’s special events such as donor recognition events&nbsp;</li><li>Solicit in-kind contributions and sponsorships as necessary</li><li>Attend resource development and communication training programs based on identified needs</li><li>Other duties as assigned</li></ul>Work EnvironmentWe offer a hybrid work model, enabling staff to work both in the office and remotely. We also have a dress your day policy allowing employees to select appropriate dress for the business of each workday.About Brown County United WayEstablished in 1925, Brown County United Way’s mission is to unite people, ideas and resources to create community solutions that strengthen every person and every community in Brown County. Our vision is an inclusive community where all individuals are able to meet their basic needs and have equal opportunity for stability in their health, education, financial wellbeing and connection to community

Communication/Engagement Strategist

MEMBER POSITION TITLE:&nbsp; Diaper BankInventory &amp; Operations SpecialistPROGRAM: United Way Fox Cities. 1455 Midway Road, Menasha, WI 54952.SITE LOCATION: Kimberly-Clark Eastern Wisconsin Diaper Bank, 110 Kensington Drive, Appleton WI 54195OVERVIEW:&nbsp;The Kimberly-Clark Eastern Wisconsin Diaper Bank works to increase access to diapers, period products, and adult incontinence products so all can thrive.&nbsp;The Diaper Bank Inventory &amp; Operations Specialist&nbsp;will work collaboratively with United Way Fox Cities, community nonprofit partners and volunteers to improve inventory systems and distribution processes to support more efficient and effective services to improve access to basic needs services.This position is in partnership with the United Way Fox Cities AmeriCorps Program. To learn more about AmeriCorps, please visit&nbsp;<a href="https://americorps.gov/" target="_blank">https://americorps.gov/</a>.&nbsp;DESCRIPTION OF DUTIES AND RESPONSIBILITIES:&nbsp;<ul><li>Optimize ordering processes for nonprofit organizations to accurately track requests and products distributed</li><li>Create process for shared inventory management among multiple community partners</li><li>Improve warehouse labeling to ensure accurate inventory reporting and donation records</li><li>Work within the guidelines of the National Diaper Bank Network and maximize use of NDBN resources locally to fulfill reporting requirements</li><li>Assist with diaper distribution pick up and deliveries to nonprofit partners</li><li>Attend and participate in AmeriCorps program training on a variety of topics, including program orientation all-member team training and networking opportunities, community service projects, etc. These trainings occur through a combination virtual and in-person.</li><li>Complete AmeriCorps paperwork, such as monthly reports, feedback surveys, etc.</li></ul>QUALIFICATIONS/SKILLS/EDUCATION/EXPERIENCE:&nbsp;<ul><li>Ability to communicate and work effectively and with a high level of professionalism with staff, community members, partners, and other stakeholders.&nbsp;</li><li>Self- motivated, goal oriented, and organized – ability to get the job done.&nbsp;</li><li>Meets deadlines and completes tasks with a high degree of accuracy and dependability.</li><li>Knowledge of Microsoft Teams and cloud-based technology&nbsp;</li><li>Passion for helping people.</li><li>Be 18 years or older at the beginning of their service</li><li>At minimum, hold a high school diploma or equivalent. The ideal candidate will hold an associate or bachelor’s degree in health and human services or public health degree or related background and experience. Upper-level undergraduates with related experience are encouraged to apply.&nbsp;</li><li>U.S. Citizen, U.S. National, or Lawful permanent resident alien of the U.S.&nbsp;</li><li>Provide information and complete, and pass a criminal history check</li></ul>Work Environment:&nbsp;Work is primarily performed in a warehouse and office environment. The position also includes frequent lifting of up to 20 pounds.&nbsp;OTHER INFORMATION:&nbsp;<ul><li>Member Term of Service:&nbsp;The Member’s service term will start on 1/2/2025 and end on 8/31/2026.There’s flexibility with the position start date, however the position must start by or before 01/12/2026 or time and living allowance requirements (below) will change.&nbsp;</li><li>Time Requirements:&nbsp;The member project can be part-time or full-time.&nbsp;<ul><li>Full-time members are expected to serve 1,200 hours, which averages 35-40 hours/week during the service period.&nbsp;</li><li>Part-time members are expected to serve 900 hours, which averages 26-30 hours/week during the service period.</li></ul></li><li>This position will be in-person. Member will serve hours Monday – Friday, 8:00 a.m. – 4:30 p.m.&nbsp;</li><li>Members will receive a gross living allowance while serving, which is paid on the 15th and last day of each month. Please note there will not be an additional hourly wage or salary above and beyond living allowance.<ul><li>Full-time members: The gross living allowance amount for full-time members will be $1,080.88 per pay period (the amount listed is before tax deductions).</li><li>Parti-time members: The gross living allowance amount for part-time members will be $765.63 per pay period (the amount listed is before tax deductions). Please note, there will not be an additional hourly wage or salary.</li></ul></li><li>Segal Education Award upon successful completion of hourly requirement described in Time Requirements: The Education Award amount for this full-time position is $5,176.50. The Education Award amount for this part-time position is $3,697.50. Please note, this education award is an electronic transfer to either your educational institution, federal loan provider, etc. Members will not receive the education award via direct payment (such as check, cash, etc.).</li><li>Member positions that average 35-40 hours/week are eligible for health insurance and childcare reimbursement (income eligibility required for childcare reimbursement benefit)&nbsp;</li><li>Forbearance on qualified student loans while serving and interest accrual payments.</li></ul>APPLICATION DUE DATE:Applications will be accepted until position is filled.

Diaper Bank Inventory & Operations Specialist - AmeriCorps

MEMBER POSITION TITLE:&nbsp; 211&nbsp;Community Connection NavigatorPROGRAM: United Way Fox Cities. 1455 Midway Road, Menasha, WI 54952.SITE LOCATION:&nbsp;United Way Fox Cities. 1455 Midway Road, Menasha, WI 54952.OVERVIEW:&nbsp;211 is a simple, free way to connect all people in need with vital human services 24/7/365 for everyday life or in times of crisis. By dialing 211 callers are linked to information about local health, human service, and disaster related resources. 211 brings people and community resources together. There are 8 locally based 211 contact centers in Wisconsin, including the United Way Fox Cities (UWFC) 211.&nbsp;The Community Connection Navigator will work collaboratively with UWFC and 211 staff, local agencies and other community partners to remove barriers and improve access to basic needs services.This position is in partnership with the United Way Fox Cities AmeriCorps Program. To learn more about AmeriCorps, please visit&nbsp;<a href="https://americorps.gov/" target="_blank">https://americorps.gov/</a>.&nbsp;DESCRIPTION OF DUTIES AND RESPONSIBILITIES:&nbsp;<ul><li>Gain an in-depth understanding of local/statewide health and human service resources</li><li>Answer calls/texts/chats to 211 and connect callers to community non-profits and government services</li><li>Advocate for individuals experiencing difficulty or lacking the ability needed to navigate agencies,&nbsp;programs, and services.</li><li>Assist with peer support services for adults struggling to find a path to recovery.</li><li>Facilitate, support, and coordinate collaborative initiatives which may include housing/shelter navigation, peer support services, and other partnerships to address barriers to accessing resources to support Social Determinants of Health (SDOH).&nbsp;This could include attending community meetings, creating a project roadmap, helping design call or project workflows, calling individuals who need assistance in participating counties.&nbsp;</li><li>Attend outreach events and provide support of 211 service including digital access &amp; navigation programming.</li><li>Attend and participate in AmeriCorps program training on a variety of topics, including program orientation all-member team training and networking opportunities, community service projects, etc. These trainings occur through a combination virtual and in-person.</li><li>Complete AmeriCorps paperwork, such as monthly reports, feedback surveys, etc.</li></ul>QUALIFICATIONS/SKILLS/EDUCATION/EXPERIENCE:&nbsp;<ul><li>Bilingual preferred – English/Spanish</li><li>Ability to communicate and work effectively and with a high level of professionalism with staff, community members, partners, and other stakeholders.&nbsp;</li><li>Experience working in the mental health and substance use services system is preferred, including training to provide support to adults struggling to find a path to recovery.</li><li>Self- motivated, goal oriented, and organized – ability to get the job done.&nbsp;</li><li>Meets deadlines and completes tasks with a high degree of accuracy and dependability.</li><li>Knowledge of Microsoft Teams and cloud-based technology&nbsp;</li><li>Passion for helping people</li><li>Be 18 years or older at the beginning of their service</li><li>At minimum, hold a high school diploma or equivalent. The ideal candidate will hold an associate or bachelor’s degree in health and human services or public health degree or related background and experience. Upper-level undergraduates with related experience are encouraged to apply.&nbsp;</li><li>U.S. Citizen, U.S. National, or Lawful permanent resident alien of the U.S.&nbsp;</li><li>Provide information and complete, and pass a criminal history check</li></ul>OTHER INFORMATION:&nbsp;<ul><li>Member Term of Service:&nbsp;The Member’s service term will start on 01/02/2026 and end on 8/31/2026.There’s flexibility with the position start date, however the position must start by or before 01/12/2026 or the time requirements and living allowance conditions will change.&nbsp;</li><li>Time Requirements:&nbsp;The member project can be part-time or full-time.&nbsp;<ul><li>Full-time members are expected to serve 1,200 hours, which averages 35-40 hours/week during the service period.&nbsp;</li><li>Part-time members are expected to serve 900 hours, which averages 26-30 hours/week during the service period.</li></ul></li><li>This position will be in-person with the potential to be hybrid. Member will serve hours Monday – Friday, 8:00 a.m. – 4:30 p.m.<ul><li>In-person training is required for the first 6 weeks.&nbsp;</li><li>If hybrid is appropriate, the member may work from home on Mondays and Fridays and be in office on Tuesday, Wednesday, and Thursday.&nbsp;</li></ul></li><li>Members will receive a gross living allowance while serving, which is paid on the 15th and last day of each month. Please note there will not be an additional hourly wage or salary above and beyond living allowance.<ul><li>Full-time members: The gross living allowance amount for full-time members will be $1,080.88 per pay period (the amount listed is before tax deductions).&nbsp;</li><li>Part-time members: The gross living allowance amount for part-time members will be $765.63 per pay period (the amount listed is before tax deductions).&nbsp;</li></ul></li><li>Segal Education Award upon successful completion of hourly requirement described in Time Requirements: The Education Award amount for this full-time position is $5,176.50. The Education Award amount for this part-time position is $3,697.50. Please note, this education award is an electronic transfer to either your educational institution, federal loan provider, etc. Members will not receive the education award via direct payment (such as check, cash, etc.).&nbsp;</li><li>Member positions that average 35-40 hours/week are eligible for health insurance and childcare reimbursement (income eligibility required for childcare reimbursement benefit)&nbsp;</li><li>Forbearance on qualified student loans while serving and interest accrual payments.</li></ul>APPLICATION DUE DATE:<ul><li>Applications will be accepted until position is filled.&nbsp;</li></ul>

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