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The Administrative Assistant &amp; Volunteer Coordinator is a dual-role position that supports the organization’s daily administrative functions while managing and coordinating the volunteer program. This position requires excellent organizational skills, a passion for community engagement, and the ability to balance multiple responsibilities in a dynamic environment.&nbsp;

United Way of the Black Hills

Administrative Assistant & Volunteer Coordinator 

United Way of Chaves County is currently seeking a full-time Executive Director. This is a small office consisting of an Executive Director and an Administrative Assistant. The salary range is $63,000-$70,000. The Executive Director will provide leadership for United Way of Chaves County in developing financial resources and in identifying and responding to community priorities in health and human services. &nbsp;The Executive Director will ensure that all business affairs and practices are conducted in accordance with board policies and acceptable business standards. This position entails forming relationships with volunteers, donors, grantee agencies, corporate executives, local governmental leaders, funding organizations, and representatives of other United Way organizations.

Executive Director

Job Title: Community Impact Administrative AssistantDepartment: Community Impact&nbsp;Reports to: Chief Impact Officer&nbsp;Exempt: Full-time, Non-exempt, Hourly&nbsp;ORGANIZATION:   &nbsp; Headquartered in Albuquerque, United Way of North Central New Mexico (UWNCNM) serves the people of five counties:  Bernalillo, Sandoval, Santa Fe, Torrance, and Valencia. Our mission is connecting people to opportunities and services to equitably improve lives and strengthen communities.&nbsp;    UWNCNM brings together donors, businesses, nonprofits, government, and others to create better solutions to our community’s challenges. Our programs and donor dollars ensure that individuals and families in central New Mexico have the opportunity to achieve potential through education, that they are healthy and safe, are financially stable and live life with dignity.&nbsp;&nbsp;&nbsp;In addition, UWNCNM has a strong commitment to Diversity, Equity and Inclusion and upholds the following values:    &nbsp;  &nbsp;<ul><li>We value the visible and invisible qualities that make you who you are.&nbsp;&nbsp;</li><li>We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.&nbsp;&nbsp;</li><li>We believe that each United Way community member, donor, volunteer, advocate, and &nbsp;</li><li>employee must have equal access to solving community problems.&nbsp;&nbsp;</li><li>We strive to include diversity, equity, and inclusion practices at the center of our daily &nbsp;</li><li>work.&nbsp;&nbsp;</li></ul>&nbsp;We commit to using these practices for our business and our communities. &nbsp;&nbsp;PURPOSE:&nbsp;The Community Impact Administrative Assistant provides a wide range of support, including administrative and scheduling for the Chief Impact Officer, and assisting the Community Impact team. This support facilitates the efficient operation of the organization through coordination and assistance with work and logistical support for meetings and events. The CI Administrative Assistant collaborates with the UWNCNM administrative team, maintains communication systems and knowledge-shares with the Community Impact team. The CI Administrative Assistant works in a team environment, with minimal supervision, to produce high quality work and provide excellent service through a strong ability to build and maintain collaborative and productive working relationships with partners and key stakeholders.&nbsp;&nbsp;&nbsp; &nbsp;ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:&nbsp;&nbsp;&nbsp;Coordination and assistance with work&nbsp;<ul><li>Provide scheduling and other day-to-day administrative support to the Chief Impact Officer.&nbsp;&nbsp;</li><li>Provide support, including creating documents, sending mailings and other correspondence, managing electronic and paper filing systems, copying, printing, ordering supplies, and many other administrative support duties.&nbsp;</li><li>Provide occasional assistance across other departments to increase coordination.&nbsp;</li><li>Participate in administrative cross-training and other team functions.&nbsp;</li></ul>IMPACT TEAM SUPPORT:<ul><li>Provide administrative support to the Impact team.&nbsp;</li><li>Prepare and distribute correspondence, reports, and presentations as assigned.&nbsp;</li><li>Assist in project management tasks, including organizing documents, tracking progress, coordinating meetings for projects, follow-up on action items to ensure timely completion.&nbsp;</li></ul>&nbsp;LOGISTICAL SUPPORT OF MEETINGS AND EVENTS&nbsp;<ul><li>Record and distribute minutes for volunteer and staff meetings as needed.&nbsp;</li><li>Provide logistical support for meetings and events specific to Community Impact (i.e., Vision Council meetings, staff planning and retreat days)&nbsp;&nbsp;</li><li>Book travel and hotel accommodations for Impact team members attending conferences.&nbsp;</li><li>Manage registration for large events: sign-in sheets, name tags, table tents and meals.&nbsp;&nbsp;</li><li>Event planning including tracking essential event details, negotiating budgets for events, contracting with vendors, caterers, and venues.&nbsp;&nbsp;</li><li>Leading an event set-up and clean-up crew.&nbsp;&nbsp;</li><li>Research vendors and venues to provide cost savings measures for services, supplies, and events.&nbsp;&nbsp;</li><li>Support staff in any other tasks as assigned, including UWNCNM events.&nbsp;&nbsp;</li></ul>&nbsp;GENERAL:&nbsp;<ul><li>Participate actively in fund raising initiatives by coordinating donor and stakeholder communications, supporting event planning, contributing to UWNCNM's shared goal of engaging all staff as fund raisers to support our mission and initiatives.&nbsp;&nbsp;</li><li>Attend all staff meetings, trainings, and other meetings and trainings as required or assigned.&nbsp;&nbsp;</li><li>Take meeting notes as assigned and transcribe minutes as needed.&nbsp;</li><li>Performs other duties and special projects, as assigned.&nbsp;&nbsp;</li></ul>&nbsp;MINIMUM REQUIREMENTS - SKILLS, ABILITIES, KNOWLEDGE, EDUCATION AND EXPERIENCE:&nbsp;<ul><li>Post-secondary certificate or degree in a relevant field or at least two years of experience working in an administrative role.&nbsp;&nbsp;</li><li>Excellent customer service skills.&nbsp;</li><li>Demonstrated organizational skills.&nbsp;</li><li>Detail-oriented with a minimum number of errors.&nbsp;&nbsp;</li><li>Ability and willingness to learn other software programs, as necessary.&nbsp;</li><li>Excellent Communication Skills: Proficient in both oral and written communication with the ability to effectively interact with individuals at all levels.&nbsp;</li><li>General technological proficiency, especially in the use of word processing, databases, online platforms, computer systems, AI, and scheduling software. Specific proficiency with technology including multiple videoconferencing software platforms (such as Zoom, Microsoft Teams, etc.) and Microsoft Office Suite including Word, Outlook, Excel and PowerPoint.&nbsp; &nbsp;</li><li>Basic understanding of accounting codes and budget line items in order to process reimbursement and expense reports.&nbsp;&nbsp;</li><li>Ability to facilitate a work group meeting.&nbsp;</li><li>Self-Motivated and Team-Oriented: Demonstrated ability to work independently or as part of a team with minimal supervision. Motivated and enthusiastic with a positive attitude towards collaborative work.&nbsp;</li><li>Data Management and Analysis: Proficient in using computers to manage data, compose reports, interpret computer-generated reports, and analyze data.&nbsp;&nbsp;</li><li>Project management skills: Ability to manage multiple projects/tasks simultaneously, track project results, and effectively prioritize tasks to meet deadlines.&nbsp;</li><li>Adaptability and flexibility: Highly organized with the flexibility to respond to and meet emerging or changing needs and unexpected requests.&nbsp;</li><li>Professionalism: Demonstrates professionalism in conduct and communication with colleagues and clients, and ability to represent the CIO in a highly professional manner with a diverse group of individuals, both internally and externally.&nbsp;</li><li>Time Management: Effective time management skills with the ability to prioritize tasks and meet deadlines.&nbsp;</li><li>Innovative Thinking: Actively participates in teams, offers ideas to enhance organizational processes, and commits to the values of the organization.&nbsp;</li><li>Confidentiality: Ability to maintain the highest level of confidentiality while handling sensitive material concerning the organization.&nbsp;</li><li>Demonstrate a solid ethical framework, exhibiting integrity, accountability, and a strong work ethic that aligns with the organization's values of integrity and trust.&nbsp;</li><li>Proficient in internet navigation and online research using modern web browsers to gather, verify, and utilize information effectively for job-related tasks&nbsp;</li><li>Demonstrate a comprehensive understanding and practical experience with AI, including data analysis, AI driven decision making, and the application of AI tools to enhance operational efficiency and innovation&nbsp;</li></ul>&nbsp;EQUIPMENT USED:&nbsp;<ul><li>PC and standard office equipment (telephone, computer, copy machine, printer, scanner, fax machine).&nbsp;</li><li>Microsoft Office Suite, Outlook, Videoconferencing platforms (Zoom, Microsoft Teams, etc.), Internet and web browsers for research and information gathering&nbsp;</li></ul>&nbsp;PHYSICAL REQUIREMENTS/WORKING CONDITIONS/DEXTERITY:&nbsp;United Way of North Central New Mexico is a hybrid workplace. For this position, the schedule combines work from home on Mondays, Wednesdays, and Fridays with in-person office attendance within UWNCNM’s office building required on Tuesdays and Thursdays. Due to business needs, you may occasionally be required to work in office on days other than specified. Additionally, the hybrid work schedule is subject to change to 100% in office work at any time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.&nbsp;<ul><li>Position is primarily in a standard office environment and requires long periods of sitting at a desk and computer to accomplish duties and to stand for limited periods of time.&nbsp;&nbsp;</li><li>Regular attendance is required in this position.&nbsp;&nbsp;</li><li>Must be able to type 55 wpm&nbsp;&nbsp;</li><li>Must be able to operate a personal computer at an acceptable rate of speed.&nbsp;&nbsp;</li><li>Must be able to view computer monitors.&nbsp;&nbsp;</li><li>Must have access to reliable internet when working from home.&nbsp;</li><li>Must be able to work occasional early mornings, evenings and weekends including but not limited to attending a variety of meetings and events at UWNCNM and in the community.&nbsp;&nbsp;</li><li>Must have the flexibility to adapt schedule to meet evolving business needs as necessary.&nbsp;</li><li>Must possess a valid New Mexico driver’s license and have daily access to a dependable enclosed motor vehicle, with current auto insurance in your own name, to use to be physically present for in-office workdays and to attend offsite events, meetings, and other work activities.&nbsp;</li><li>Must be able to lift and/or move up to 20 pounds unassisted and occasionally lift and/or move up to 40 pounds with assistance.&nbsp;</li><li>Must be able to perform the essential functions of the job with reasonable accommodation.&nbsp;</li></ul>&nbsp;LOCATION: Must be a New Mexico resident and able to commute to the UWNCNM office building on designated in office workdays to attend a variety of meetings and events at UWNCNM and in the community. &nbsp;&nbsp;SALARY:&nbsp;&nbsp;$24.75 to $26.00 per hour, non-exempt, 32 hours per week FTE (Full Time Employee).&nbsp;&nbsp;&nbsp;BENEFITS:&nbsp;Full-time employees (FTE) are eligible for health, dental, life and long-term disability insurance, a retirement plan, flexible spending account and voluntary insurance programs. We offer a tuition reimbursement plan, volunteer time off, and generous leave time. Part-time employees may be eligible for some of these benefits.&nbsp;&nbsp;UWNCNM supports the Americans with Disabilities Act (ADA). Please tell us if you need accommodation to perform the job's essential functions. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.&nbsp;&nbsp;United Way of North Central New Mexico is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We welcome applicants with disabilities and applicants from underrepresented racial and ethnic groups.   &nbsp;  This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This job description is meant only to be a guideline and may be modified at any time. UWNCNM is an At-will Employer. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.&nbsp;&nbsp;HOW TO APPLY:&nbsp;Interested applicants, or if you have additional questions, must submit a resume and cover letter to <a href="mailto:applicant@uwncnm.org" target="_blank">applicant@uwncnm.org</a> by February 6, 2025. Reference in the subject line: Application for Community Impact Administrative Assistant.&nbsp;

United Way of North Central New Mexico

United Way of Central New Mexico

Community Impact Administrative Assistant 

UNITED WAY OF KENTUCKY 
JOB DESCRIPTION 

 
Position Title: Manager, Administrative Services 
Reports to: President 
 

Purpose of the Position: 
 
Assures the efficient operation of the organization. 
 
Maintains all campaign, accounts receivable and accounts payable processing with the highest degree of accuracy 
in coordination with third party accounting service. 
 
Provides essential administration and support for the Kentucky Employees Charitable Campaign and other 
statewide initiatives. 
 
Nurtures and maintains services and relationships with all external partners. 
 
Key Responsibility Area: Customer, Partner and Board Relations 

ï· Develops a “customer-centered” environment. 
ï· Responds with a sense of urgency to support requests of staff, customers, directors and colleagues. 
ï· Supports administrative needs for all partnerships, contracts, grants and initiatives. 
ï· Board and local United Way member engagement. 

 
Key Responsibility Area: Accounting and Financial Management 

ï· Responsible for facilitating the receipt and disbursement of all funds with strict adherence to the policies 
and guidelines of the President, accounting service and the Board of Directors. 

ï· Develops and maintains a high level of proficiency in all campaign and financial software. 
ï· Holds primary responsibility for the tracking and administration of the organization’s accounting records, 

including payables and receivables for UWKY, contracts, grant programming and campaigns. 
ï· Manages processing and recording of all financial transactions, and balances accounts monthly. 
ï· Manages third-party accounting service in the preparation of monthly financial statements for review by 

the President and Treasurer. 
ï· Maintains personnel records with strict adherence to confidentiality. 
ï· Works with auditing firm on annual audits for UWKY and KECC and completes all organizational regulatory 

filings. 

 
Key Responsibility Area: Administration/Office Management 

ï· Attends to organizational procedures, monitors and supports general office operations and facilitates all 
ordering for UWKY, as needed. 

ï· Performs needed clerical functions and reviews work submitted by the staff and volunteers for accuracy 
and completeness. 

ï· Maintains and updates contact information and lists. 
ï· Manages incoming mail and telephone communications. 
ï· Coordinates scheduling for the President, as well as meetings of the Board, committees and other events. 
ï· Oversees virtual office administration. 


Key Responsibility Area: Campaign Administration 

ï· Assists in all financial, data management and reporting aspects for the campaign. 
ï· Supports event planning in coordination with the Vice President. 
ï· Prepares bank deposits, tracking totals and auditing all proceeds. 
ï· Manages pledge data entry, maintains an accurate record of the campaign and generates reports for 

distribution to United Ways, volunteer coordinators and other key personnel. 
ï· Assists in preparation of campaign and training materials. 
ï· Coordinates distribution of campaign funds. 
ï· Provides support to coordinators, field offices, and participating charitable partners as requested. 


Key Responsibility Area: Communications 

ï· Supports social media, website and email communications in coordination with appropriate staff. 

 
Qualifications 

Bachelor’s Degree or an Associate’s Degree plus related experience required, with advanced training or significant 
experience in bookkeeping, electronic data processing, project management, computer and secretarial skills. 
 
Excellent organizational and communications skills. Ability to develop and maintain successful working 
relationships with members, volunteers, the general public and other members of the staff. 
 
Technical proficiency in Microsoft Office applications, Quickbooks, bookkeeping and database management. 
Willingness to travel in Kentucky and to work non-standard hours when needed. 


Note: The description given is only intended to provide information about the general nature of the position and is 
not an all-inclusive list of specific duties.

United Way of Kentucky

Manager, Administrative Services

This is a unique position with flexible schedule opportunities. &nbsp;This role is full time during our high season (September - March) then approximately 30+ hours/week April - August.ABOUT US United Way of the Lowcountry unites the community to identify and solve our most critical issues. We are dedicated to improving people's lives and creating community-level change. Our work includes leading cross-sector collaborations, advocating for public policy changes and investing in programs that create opportunities for members of our community to achieve self-sufficiency. United Way of the Lowcountry currently partners with corporate, foundation, individual, and government funders to address the community’s most pressing needs and drive sustainable results. In Beaufort and Jasper counties, we're working to create a brighter future for all. We do this in two ways: by providing essential services that meet the immediate needs of our most vulnerable residents and by investing strategically in education and economic mobility programs.&nbsp;Position Summary: The Administrative Coordinator is a detail-oriented and proactive role that provides coordination and essential support to our team, President/CEO, and Board of Directors. This role involves a variety of administrative responsibilities that help facilitate the smooth operation of our programs and initiatives. The ideal candidate will have strong organizational skills, a commitment to our mission, and the ability to work collaboratively in a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

United Way of the Lowcountry

Administrative Coordinator

Do you want to help meet the tangible needs of nonprofits? Thrive on building relationships with a variety of audiences? Enjoy working in a fast-paced, active role? If so, apply to join the United Way team as a full-time Community Services Associate Manager. In this role, you will assist with the daily operation of our&nbsp;<a href="https://unitedwayplains.org/give-items-of-value/" target="_blank">Give Items of Value</a>&nbsp;(GIV) warehouse. The GIV program accepts in-kind donations from local companies and national retailers that are available to nonprofits for free. Donations range from office furniture and supplies to housewares, hygiene items, holiday décor and much more. Last year, 264 nonprofits visited GIV and obtained over $3 million worth of free goods, which helped lower their overhead expenses and funnel more financial resources into programming to meet the needs of their clients. This role also serves as an integral part of our disaster response services and relationship with the Voluntary Organizations Active In Disaster (VOAD) coalition.Key Responsibilities:<ul><li>Maintain the organization of merchandise located in the warehouse, coordinate volunteer groups, assist merchandise pick-up.</li><li>Promotes and coordinates appointments for not-for-profit agencies to visit the warehouse and request donated items.&nbsp;</li><li>Oversight of the warehouse operations in the event the Community Services Manager is not available</li><li>Assists with emergency management response, in the event of a natural disaster.</li></ul>Requirements and Qualifications:<ul><li>Full-time, primarily Monday-Friday during normal business hours; however some flexibility is required to occasionally be available early mornings, evenings or weekends</li><li>Position is carried out primarily in a warehouse environment.&nbsp; Extended period of standing is required, along with ability to lift up to 60 pounds</li><li>Prior warehouse job experience of at least 1 year</li><li>Excellent customer service skills</li><li>Ability to operate a box-truck, pallet jack, and forklift</li><li>Must be OSHA-10, OSHA-30 and forklift certified.&nbsp; Training for certification will be provided if needed.</li><li>Excellent driving record&nbsp;</li><li>Proficiency using computers, including MS Office, the Internet, and previous experience working with inventory management systems</li><li>Strong written and oral communication skills</li><li>Strong relationship and team-building skills</li><li>Proven critical thinking skills</li><li>Able to manage multiple projects simultaneously</li><li>Capable of working effectively with limited supervision</li></ul>Core Competencies for all United Way Professionals:<ul><li>Mission-Focused: The United Way Professional’s top priority is to create real social change that leads to better lives and healthier communities. This competency drives their performance and professional motivations.</li><li>Relationship-Oriented: The United Way Professional understands that people come before process and is astute in cultivating and managing relationships toward a common goal.</li><li>Collaborator: The United Way Professional understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.</li><li>Results-Driven: The United Way Professional is dedicated to shared and measurable goals for the common good including creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.</li><li>Brand Steward: The United Way Professional is a steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.</li></ul>How to Apply:&nbsp;Submit your cover letter and resume via email to:&nbsp;<a href="mailto:careers@unitedwayplains.org" target="_blank">careers@unitedwayplains.org</a> with “Community Services Associate Manager” in the subject line.Application Deadline: For priority consideration, apply by January 17, 2025; position will remain open until filled.&nbsp;More information about the United Way of the Plains can be found at&nbsp;<a href="https://unitedwayplains.org/" target="_blank">https://unitedwayplains.org/</a>&nbsp;United Way of the Plains is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.&nbsp;

Warehouse Operations - Community Services Associate Manager

<h2>Front Desk Receptionist (afternoon)</h2><h2>United Way of Weld County</h2>ORGANIZATION OVERVIEWUnited Way of Weld County builds powerful partnerships to bring about lasting community-wide change. With the support of United Way donors, volunteers and partners, together we are building a better Weld County, one where every household has the opportunity to succeed.<h2>OVERVIEW OF RESPONSIBILITES</h2>The Front Desk Receptionist is United Way’s lead representative for those who are working at and visiting its 814 9th Street, Greeley, location to conduct business or to receive assistance. This role welcomes the public, refers to an applicable resource, contacts the person with whom they are meeting, or directs them to a meeting room.&nbsp; The receptionist answers all incoming calls and directs them accordingly. Staff monitors front and back door intercom system and allows entrance. The position is also responsible for clerical and other duties in support of the finance department and the larger organization.<h2>KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS</h2><ul><li>Become familiar with all United Way programs, events and activities to ensure efficient and effective direction of guests, be they in-person or contacting the organization by phone or e-mail.</li><li>Welcome United Way visitors, board of directors, and staff in a professional and courteous manner.</li><li>Answer incoming calls and direct calls to appropriate staff. Check general voice mail box.&nbsp;</li><li>Accept and log deliveries and notify applicable staff of arrival.</li><li>Process mail daily and deliver to mail boxes.</li><li>Process cash and check receipts daily and prepare for deposit.</li><li>Review newspapers and other necessary documents.</li><li>Receive in-person monetary and in-kind donations as needed.</li><li>Work with occasional visitors who are in crisis; direct to staff that can best be of assistance.</li><li>Typing, tracking data, reporting, and scheduling. Email correspondence with staff.</li><li>Ongoing communication with supervisor regarding any concerns about office operations.</li><li>Inform supervisor of needed supplies.</li><li>Perform tasks for President &amp; CEO, Chief Operating Officer, and other departments as assigned.&nbsp;</li><li>Support other United Way staff in ways that are consistent with role.</li><li>Open/close office areas and turn on/off lights.&nbsp;</li><li>Keep kitchen and other common spaces clean. If a need is too distracting to front desk duties, ask others for assistance.</li><li>Monitor front lobby area, which serves as a place where visitors can access resources, for cleanliness and needed supplies.</li></ul>United Way of Weld County General&nbsp;<ul><li>Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned).</li><li>Support fundraising efforts of United Way and activities that support United Way.</li><li>Support United Way annual events, disaster response, and other activities as assigned.</li><li>Participate in staff meetings and in service opportunities.</li><li>Contribute to organizational promotions including writing promotional copy, proofreading informational and campaign materials, participation in outreach, etc.</li><li>Other duties as assigned.</li></ul><h2>UNITED WAY WORLDWIDE CORE COMPETENCIES FOR ALL STAFF</h2><ul><li>Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.</li><li>Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.</li><li>Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.</li><li>Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.</li><li>Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.</li></ul><h2>ESSENTIAL SKILLS</h2><ul><li>Possess a spirit of hospitality, care, helpfulness, and improvement.</li><li>Interest and ability to work with people from various backgrounds and/or limited English capabilities.</li><li>Ability to answer phones in a concise, pleasant, welcoming and professional manner.&nbsp;</li><li>Ability to communicate with public in a pleasant and professional manner.</li><li>Computer skills in Microsoft Office Suite (Excel, Outlook, Word, etc.) and similar programs.</li><li>Ability to multi-task.&nbsp;</li><li>Ability to handle difficult phone or customer related situations.</li><li>Ability to remain calm and professional during a crisis situation.</li></ul><h2>EDUCATION/EXPERIENCE REQUIREMENTS</h2><ul><li>High School degree or equivalent experience</li><li>1-2 years’ experience in a related role</li><li>Bi-lingual (English/Spanish) preferred</li></ul>POSITION INFORMATION<ul><li>Part-time (16-20 hours) non-exempt</li><li>Pay Range (H1): $14.80-$16.02 per hour<ul><li>Plus $.48 per hour Spanish speaking differential, if applicable</li></ul></li><li>Supervisory duties: none</li><li>Reports to: Chief Operating Officer&nbsp;</li><li>Eligible for remote work: no</li><li>Background check required</li></ul>BENEFITS<ul><li>The leave plan includes vacation, sick, short-term disability, and at least 14 paid holidays.</li><li>The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors.</li></ul>EQUAL OPPORTUNITY EMPLOYMENT STATEMENTUnited Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon job-related qualifications, without regard to race, color, religion, age, sex, national origin, sexual orientation, disability or veteran status.<h2>APPLICATION INSTRUCTIONS</h2>Please apply online through the unitedway-weld.org website. Include a resume and cover letter in application. No phone calls please. All questions should be directed to&nbsp;Lyle SmithGraybeal, Chief Operating Officer, at&nbsp;<a href="mailto:lyle@unitedway-weld.org" target="_blank">lyle@unitedway-weld.org</a>.&nbsp;Review of applications will begin on December 9, 2024, and will continue until position is filled.&nbsp;

United Way of Weld County

Front Desk Receptionist (afternoon)

<h2>Job Title:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Community Assistance Network (CAN) Advocate</h2><h2>Reporting to:&nbsp; Community Impact Coordinator</h2><h2>Department:&nbsp; Community Impact and Operations</h2><h2>Classification: Full-time and part-time available; Hourly wage</h2><h2>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Shifts available between the hours of 8:00 AM to 6:30 PM</h2><h2>Location: Yorktown, VA (THIS IS NOT A REMOTE POSITION)</h2><h3>Overall Purpose of this Role:</h3>The Community Assistance Network (CAN) Advocate functions to support United Ways’ collective impact work of providing advocacy and referral services. &nbsp;By connecting people to available resources for basic needs and ongoing assistance, the CAN Advocate is essential to helping people avoid and address poverty-related crises and create Pathways out of Poverty.<h3>Key Competencies</h3><ul><li>Models kindness with internal and external customers, upholding United Way’s commitment to equity and unity</li><li>Understands and consistently practices responsiveness and accountability to all customers</li><li>Communicates clearly and concisely with people from diverse backgrounds</li><li>Coordinates with multiple partners&nbsp;</li><li>Manages multiple case records including customer time as well as associated administrative duties and timelines</li><li>Adapts to changing needs and service delivery systems</li><li>Practices professional boundaries</li><li>Advocates on behalf of those in need</li><li>Able to problem solve creatively</li></ul><h3>Key Responsibilities</h3><ul><li>Actively listen with empathy to individuals experiencing vulnerability and crisis</li><li>Collect and utilize information to determine eligibility for various programs and services and identify perceived and unperceived needs</li><li>Work diligently and advocate on behalf of customers to connect those in need to available resources&nbsp;</li><li>Complete intake forms, referral forms, other needed documents, and referral processes for diverse partnerships</li><li>Enter data into appropriate customer record systems</li><li>Manage multiple phone lines; transferring calls</li></ul><h3>Requirements</h3><ul><li>Knowledge of and experience navigating human services and social systems</li><li>Basic knowledge of Microsoft Office Suite</li><li>Customer service experience</li><li>Preferred: lived experience of poverty on the Peninsula; skills in motivational interviewing</li></ul>To apply:Send your resume/inquiry to&nbsp;<a href="mailto:info@uwvp.org" target="_blank">info@uwvp.org</a>

United Way of the Virginia Peninsula (UWVP)

United Way of the Virginia Peninsula

Community Assistance Network (CAN) Advocate 

ORGANIZATION OVERVIEW
About United Way Fresno and Madera Counties&nbsp;
United Way Fresno and Madera Counties (United Way) is on a mission to mobilize the collective power of community to&nbsp;advance lasting solutions and measurable change&nbsp;for the most urgent issues our neighbors face,&nbsp;particularly focusing on addressing the racial&nbsp;wealth gap for working families. We believe everyone deserves an opportunity to achieve the building blocks of a good life — a quality education, financial stability, and good health — and that expanding this opportunity is both a core objective and a key strategy to fulfilling our mission. We work with hundreds of individuals and organizations that share a vision for what is possible when we UNITE our efforts.
OVERVIEW OF RESPONSIBILITIES 
	Reporting to the Interim VP of Operations and Administration, this position is responsible for the physical and digital infrastructure at United Way, including maintenance and security of the property, management of tenants, and oversight of information technology vendors and systems. Building and parking lot are owned by United Way and include office space for United Way staff and tenants, community event spaces, and warehouse space. This position supervises the Office Manager and the Facilities Coordinator.
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties &amp; Responsibilities
<ul><li>Ensure United Way’s physical property, telecommunications systems, and information technology are well-maintained and meet the needs of staff, tenants, and community members.</li>
<li>Proactively ensure ongoing maintenance and security of building and parking lot. Maintain prioritized list of maintenance needs. Ensure that items are assigned and completed in a timely and cost-effective manner, and communicated to appropriate stakeholders.</li>
<li>Provide oversight to community spaces and warehouse, creating and reinforcing guidelines for use so that all users can keep the spaces organized and ready for use at all times.</li>
<li>Manage processes and policies related to building tenants (long term contract as well as event groups), with the goal of a fully-leased property.</li>
<li>Oversee procurement and vendor relationships related to building maintenance and security as well as telecom services and information technology. Assess vendors and systems regularly to ensure alignment with UW’s needs. Regular vendors include, but are not limited to, janitorial, security, and IT support.</li>
<li>Manage budget for facilities and technology equipment purchase, maintenance, and contracts. Ensure timely processing of all relevant receivables and payables.</li>
<li>Maintain availability to staff for basic IT support such as troubleshooting equipment, and determining appropriate vendor for escalation as needed.</li>
<li>Manage the renewal of relevant property and liability insurances; report and track claims as needed.</li>
<li>Maintain good working relationship with relevant licensing and government agencies.</li>
</ul>Supervisory Responsibility
This position will oversee two internal staff as well as external IT, security, janitorial and vendor contracts.
Physical Demands
At times, this position may include periods of extended physical activity such as walking, climbing, stooping, kneeling, and bending to inspect all aspects of the property, including technology equipment. Position at times requires the ability to lift up to approximately 50 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/REQUIREMENTS
Knowledge, Skills and Expertise
<ul><li>Facilities management skills: ability to assess and complete basic maintenance, building, and repair tasks; knowledge of equipment, supplies, and materials used in commercial property maintenance; general understanding of plumbing, HVAC, electrical, security, etc.</li>
<li>IT skills: knowledge and understanding of standard office hardware and software systems; ability to troubleshoot hardware and software; experience with software and IT support vendors; ability to support users and suggest appropriate steps for resolution.</li>
<li>Ability to manage vendors, contracts, and budgets.</li>
<li>Ability to exercise good judgment, manage time effectively to solve problems and take initiative, assign tasks and projects to appropriate parties, and respond appropriately to changing circumstances and priorities.</li>
<li>Ability to develop and maintain relationships with multiple internal and external individuals.</li>
<li>Detail-oriented with strong organizational skills.</li>
<li>Strong computer skills including Microsoft Office and cloud-based systems.</li>
<li>Fluency in English required, with strong written and oral communication skills.</li>
<li>Ability to multitask and work under tight deadlines in a fast-paced office environment.</li>
<li>Flexible to change; proven ability to manage multiple high-priority projects and deadlines without compromising quality.</li>
<li>Preferred but not required is experience managing tenants within a commercial office building.</li>
<li>Understanding of and commitment to the mission, vision, and goals of United Way.</li>
</ul>Education and/or Experience
<ul><li>Associate degree or equivalent from two-year college or technical school.</li>
<li>A minimum of 5 years relevant facilities experience with at least 1 year IT support experience.</li>
<li>Combination of experience and education.</li>
<li>Supervisory experience is strongly preferred.</li>
</ul>UNITED WAY CORE COMPETENCIES FOR ALL STAFF 
	●&nbsp;&nbsp; &nbsp;Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.&nbsp; This drives their performance and professional motivations. 
	●&nbsp;&nbsp; &nbsp;Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal. 
	●&nbsp;&nbsp; &nbsp;Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement. 
	●&nbsp;&nbsp; &nbsp;Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact. 
	●&nbsp;&nbsp; &nbsp;Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

United Way Fresno and Madera Counties

Fresno and Madera Counties

Director of Facilities and IT

Executive Assistant Strategic Intelligence and Information Division (SII)

United Way of Central Indiana works to bring the resources of philanthropy, government, corporations, the social sector and neighborhoods together to confront generational poverty head on and ensure a better future for our neighbors in need.
This is an ambitious time to join United Way as we embark on a five-year strategic plan to reduce the number of households experiencing poverty and financial instability. To make a significant impact in our region, United Way is looking for dedicated, confident, and compassionate team members who live our shared values of inclusivity, courage, accountability, respect, and excellence.&nbsp;
Position Summary
The Executive Assistant will provide high-level administrative support to the Chief Strategic Intelligence and Information Officer (CSIO), who serves as a member of the Executive Team. Reporting directly to the CSIO, the Executive Assistant provides executive support in a one-on-one working relationship with the CSIO and members of the Strategic Intelligence team. The Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Position Duties &amp; Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Executive Support
Provide executive support to the Chief Strategic Intelligence and Information Officer (CSIO), who is a member of the Executive Team, through daily management of emails, calendar, coordination of internal and external meetings, tracking tasks and managing communication. Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
<ul><li>Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the United Way.</li>
<li>Provide high level calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</li>
<li>Manage complex SII team calendars and schedules, resolving any scheduling issues.</li>
<li>Monitor, organize and respond to email questions on behalf of Chief Strategic Intelligence Officer.</li>
<li>Prepare Word, Excel, PowerPoint presentations, emails, agendas, reports, special projects, and other documents in support of objectives for the organization.</li>
<li>Proofread various department emails, letters, materials, and other documents.</li>
<li>Create end of day report that outlines tasks, meetings and communication that need action.</li>
<li>Work closely with the CSIO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CSIO updated. Anticipate CSIO's needs in advance of meetings, conferences, etc.</li>
<li>Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CSIO and team members, demonstrating leadership to maintain credibility, trust, and support.</li>
<li>Coordinate communications with other Executive&nbsp;Assistance&nbsp;Assistants to schedule meetings for Internal and external appointments (i.e., interviews, meetings, lunch outings, and ad hoc requests).</li>
<li>Manage all aspects of preparation/management for meetings which include assembling materials, meeting set up and logistics.</li>
<li>Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.</li>
<li>Excellent communication and time management skills; proven ability to meet deadlines.</li>
<li>Be responsive to emails/texts/phone calls in a timely manner.</li>
</ul>Project Collaboration and Support
Organize, and maintain folders, documents, reports, and records for the team through Microsoft Teams and other online platforms. Provide administrative support for organization initiatives.
<ul><li>Create and maintain Teams folder to ensure files and folders are organized and easy to navigate.</li>
<li>Create, file, and manage process documents for Strategic Intelligence's projects and community Impact work.</li>
</ul>Invoice Management and Contract Tracking
Oversee Strategic Intelligence's team's subscription renewals, invoices, and contracts. Process invoices and manage software service agreements. Develop and maintain invoice tracking reports to monitor billing dates, subscription renewals, and contracts.
<ul><li>Manage and monitor reports for Strategic Intelligence projects (i.e., finance, legal, budget reports, invoices, contracts).</li>
<li>Create and manage invoice tracking spreadsheet in Excel to monitor and track Strategic Intelligence's invoices, subscription renewals, contracts, and ad hoc purchases.</li>
<li>Send monthly notification emails to businesses prior to invoice due dates.</li>
<li>Process purchase orders through Intacct for all contracts, invoices, and ad hoc billing.</li>
<li>Manage online subscription and payments.</li>
</ul>Perform special assignments and other work, on an as-needed basis.
Flexibility
UWCI is evolving with our changing external environment. Flexibility and adaptability are key attributes for this position. A willingness to take on additional duties to ensure the success of the team is essential.

	Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability.
This person will have a commitment to equity and use that lens to shape their work.
Education and/or Experience
<ul><li>High School education required. Bachelor's degree preferred.</li>
<li>3-5 years of related experience required working in a role supporting executives.</li>
<li>Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).</li>
<li>Must have excellent written and verbal communications skills.</li>
<li>Flexible hours as dictated by the needs of business for projects and meetings.</li>
<li>Must have a strong reputation for integrity and professionalism.</li>
<li>Ability to resolve conflict constructively.</li>
</ul>*Work experience may substitute for education requirements on a case-by-case basis.
Physical Demands:
The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.</li>
<li>The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.</li>
</ul>
	Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>Office setting, with sustained use of a computer.</li>
<li>The noise level in the work environment is minimal to moderate.</li>
</ul><ul><li>Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.</li>
</ul>__________________________________________________________________________________________________
Position Leader:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Chief Strategic Intelligence and Information Officer Position Leads:&nbsp;&nbsp;N/A&nbsp;&nbsp; FLSA Status&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exempt, Full-Time&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Salary Range:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Mid 60s&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp; Benefits:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Complete Benefits Package Available Reviewed:&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;November 2023
Equal Opportunity Employer
Please apply at uwci.org/careers
This position description does not constitute a contract of employment or a guarantee of any terms or conditions of employment. UWCI employees are employed on an at-will basis. In addition, nothing in this position description restricts UWCI's right to assign or reassign duties and responsibilities to this position at any time.

12 Administration / Customer Service Jobs