Accountant

Summary:

The accountant provides accounting and data entry services with the emphasis on daily accounts receivable transactions and assists with payroll processes. The accountant maintains financial records of United Way Fox Cities including assuring integrity of the accounting software, campaign pledge and receivable database, and financial statements.

Essential Duties/Responsibilities:

Accounts Payable and Receivable:

• Performs accounts payable processes ensuring accuracy and adherence to policies, procedures, and controls, including review of employee travel/expense reports.
• Pay agencies, based on Board approved Agency investments, through online banking system, set up new agencies on direct deposit.
• Maintain systems necessary for accurate distribution of grants and designations.
• Maintain and update accounts receivable by posting payment transactions to existing receivables.
• Analyze accounts receivable aging for accounts and transactions that require further investigation or adjustments.
• Prepare and mail direct billing statements to individuals and organizations and track payments.
• Generate receivable batch reports and prepare information in a format for general ledger entries.
• Prepare bank deposits for pledge payments and deliver to the bank.
• Assist with budget and reporting functions related to grants, including:
• Review, record and update budgets.
• Prepare and submit program expenses.
• Create and track payments.
• Analyze program reports.
• Monitor payroll hours.
• Update financial policies as needed for grant compliance.
• Keep appropriate documentation for program expenses.
• Ensure compliance.

Payroll:

• Process bi-monthly payroll process.
• Review payroll and related journal entries to ensure accuracy.
• Assist with payroll preparation, including tax filing.
• Benefits maintenance and payments.

Monthly and Yearly Closing Process:

• Applies accounting principles and techniques to systematically record and present financial data. Ensures that accounting transactions are recorded and reported accurately and in a timely fashion.
• Performs journalizing entries and posting of cash receipts, cash disbursements, accounts payable, accounts receivable, and general journal entries in accordance with accounting policies and procedures.
• Prepare the month end close journal entries for responsible areas.
• Prepare balance sheet account reconciliation and perform variance analysis.
• Maintain organized, accurate and complete accounting records.
• Assist with account analysis, as needed.
• Assist with preparation of monthly financial reports on a timely basis.
• Manage financial record retention and destruction.
• Assist with completion of surveys & statistical reports.
• Assist with annual budget processes.

Annual campaign:

• Process pledges receivable process, including receipting, posting, invoicing and statement preparation.
• Work closely with the Resource Development team relative to the finance staff’s work, including monitoring campaign performance and projections for the monthly financial statements.
• Reconcile Customer Relationships Management software (Andar) pledges and accounting software (MIP)
• Assist in auditing campaign envelopes and with entering campaign designation information into campaign software database

Audits:

• Assist with annual audit, reporting and other projects, as assigned in preparation of audit work schedules.
• Assist in the preparation of the annual tax return information for External Auditors
• Assist in the preparation of the audited financial statements and footnotes.
• Respond to outside agency audit information requests.
• Develop, implement, and monitor internal controls to ensure fiscal integrity.
• Maintain appropriate financial and accounting files.
• Perform duties related to other financial audits.