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Position Summary The Community Impact Administrator will support the grant making and partnership management processes by managing databases and coordinating departmental reports, as well as provide administrative support to Community Impact directors and volunteer Councils and Committees as assigned, including budgeting/accounting support, volunteer support, meeting support, contract management, grant pipeline and reporting, and management of special initiatives. The position reports to the Director of Community Investments.&nbsp;Position Responsibilities - Essential&nbsp;Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.&nbsp;The tasks listed below are those that represent the majority of the time spent working in this position.&nbsp;&nbsp;• Manage the e-C Impact database, to include:&nbsp;o Manage partner agency information, to include tracking updates, communicating changes to various UWM departments, and updating information in other UWM systems (iGuide, StratusLive, website)&nbsp;o Manage forms and processes for grant applications and agency reviews, to include building and editing forms; opening and closing processes; sending reminders to partners; and generating and exporting reports.&nbsp;o Provide technical assistance to partners for e-C Impact database operations.&nbsp;o Monitor and manage partner requirements for grant and partnership agreements and reporting, including submission of financial and year-end reports in the database •&nbsp;Administrative Support for Community Impact department, to include:&nbsp;o Coordinate Community Impact staff meetings, including scheduling, coordinating agendas, preparing materials, and facilitating meeting content. o Prepare and manage processing for all Community Impact contracts and agreements, including coordinating with internal stakeholders and external partners to ensure all agreements are properly completed, reviewed, approved, and executed in accordance with organizational and legal requirements. &nbsp;o Provide administrative support for Community Impact volunteer Councils and Committees, including meeting coordination (scheduling meetings, printing materials, managing technology needs, and keeping meeting minutes), managing agreements, and volunteer management and correspondence.&nbsp;o Provide administrative support for the Blueprint for Leadership program, including maintaining class rosters, setting up meetings, processing payments, sending meeting invites, and assisting with graduation event planning.o Record department volunteer data into StratusLive database. &nbsp;o Track inventory and order supplies for the department. &nbsp;o Manage records for department credit card and processing check requests, as needed. &nbsp;o Coordinate monthly department and annual accomplishment report for volunteer distribution.&nbsp;o Support community conversations with scheduling, minutes and meeting set-up.&nbsp;o Support coordination of grant review processes, to include scheduling volunteer meetings and exporting, organizing, and sending application materials. o Support DB2 and 990 tax return submission through collection of data and entering into reporting systems.&nbsp;&nbsp;• Project &amp; Grant Management, to include: &nbsp;o Monitor grant budgets for Community Impact programs and initiatives in partnership with initiative leads.&nbsp;o Prepare reports, financial expenditure data, and program compliance documentation for grants where UWM is the grant recipient. &nbsp;o Manage pipeline of upcoming grant applications and reporting working with Community Impact colleagues and Finance department. &nbsp;o Research, write, and manage applications for smaller-sized grants (&lt;$20,000) as assigned. Work with Director of Community Investments and other Community Impact colleagues to collect and report internal program data and information. &nbsp;o Manage grant processes in which UWM acts as the fiscal agent, ensuring contract compliance, completion of reports, and accurate and timely financial management.&nbsp;Position Responsibilities - Non-Essential/Other&nbsp;• Support and attend UWM events, trainings, professional development, and fundraising activities.&nbsp;• Support special community projects such as program evaluations, community impact planning, and promotion of UWM work in the community.&nbsp;Essential Skills and Experience&nbsp;• Highly organized with the ability to manage multiple projects at once with effective task prioritization and time management.&nbsp;• Strong written and verbal communication skills.&nbsp;• Database management experience or training.&nbsp;&nbsp;• Ability to develop and maintain positive interpersonal and working relationships with various publics, including volunteers, staff, human services organizations, schools, faith-based organizations, funders, and supporters.&nbsp;• Ability to develop and maintain records of group activity (i.e. rosters, calendars, meeting minutes, etc.), ensuring accuracy, confidentiality, and consistency of filing systems.&nbsp;• Work independently as a member of an impact team&nbsp;• Proficient in MS Office software, such as Excel and Teams. Beneficial Skills and Experience&nbsp;• Bachelor’s degree or relevant education and experience in a related field.&nbsp;• Project management experience or training.&nbsp;• Grant-writing experience or training.&nbsp;• Data analysis experience or training with the ability to build queries and generate reports.&nbsp;• Previous non-profit, government, foundation, board, volunteer management, and/or United Way experience.

United Way of the Midlands

Community Impact Administrator

ABOUT USUnited Way of San Antonio and Bexar County unites the community to identify and solve our most critical issues. We are dedicated to improving people's lives and creating community-level change. Our work includes leading cross-sector collaborations, advocating for public policy changes and investing in programs that prevent problems from happening in the first place for those in need. Improving quality of life and advancing the greater good involves focusing in four impact areas: preparing children for kindergarten; empowering students to graduate and reach their full potential; helping individuals and families become self-sufficient; providing a safety net of services for those in crisis.JOB SUMMARYThe Grants Manager is responsible for the full lifecycle of grant management to support United Way of San Antonio and Bexar County’s strategic plan for growing and diversifying funding sources. This includes grant prospecting, writing, budgeting, compliance, reporting, and strategic alignment of funding opportunities with organizational priorities. The position requires strong analytical, writing, and project management skills, as well as the ability to lead cross-departmental collaboration to ensure effective grant acquisition and management. &nbsp;PRIMARY DUTIES AND RESPONSIBILITES<ul><li>Identify and research potential funding opportunities from private foundations, corporations, and other entities that align with UWSA’s mission and strategic priorities.&nbsp;</li><li>Develop and implement a strategic grants calendar and prospect pipeline to guide annual revenue planning.&nbsp;</li><li>Analyze funding trends and recommend strategies for diversification and sustainability of grant revenue.&nbsp;</li><li>Build and maintain relationships with current and prospective funders, coordinating follow-up communications and stewardship activities.&nbsp;</li><li>Lead the development, writing, and submission of competitive grant proposals, ensuring alignment with organizational goals and funder requirements.&nbsp;</li><li>Collaborate with program and finance teams to create accurate budgets, narratives, and required attachments.&nbsp;</li><li>Review grant agreements to identify financial, legal, and compliance requirements; advise leadership on feasibility and implementation.&nbsp;</li><li>Maintain a repository of organizational materials, financial documents, and proposal templates for efficient proposal development.&nbsp;</li><li>Oversee post-award financial and programmatic compliance, ensuring alignment with approved budgets, timelines, and performance goals.&nbsp;</li><li>Monitor grant expenditures in coordination with finance and program teams, ensuring appropriateness of costs.&nbsp;</li><li>Prepare and submit timely and accurate progress, financial, and final reports to funders.</li><li>Coordinate grant closeout procedures and ensure all reporting, documentation, and recordkeeping are completed according to funder and organizational standards.</li><li>Serve as the primary advisor on grant compliance, budget management, and reporting requirements.</li><li>Assist in the development and implementation of internal processes, tools, and policies to strengthen grants management.&nbsp;</li><li>Maintain comprehensive grant files to ensure documentation integrity and audit readiness.&nbsp;</li><li>Collaborate with finance to ensure proper documentation of revenue recognition and contractual obligations.&nbsp;</li><li>Partner with program, finance, and leadership teams to align funding opportunities with organizational priorities and capacity.&nbsp;</li><li>Provide training and technical assistance to staff on grant compliance, reporting, and documentation standards.&nbsp;</li></ul>EDUCATION AND EXPERIENCE<ul><li>Bachelor’s degree or equivalent.</li><li>Two to five years of experience in a grant writing role, preferably in a nonprofit environment.&nbsp;</li></ul>KNOWLEDGE, SKILLS AND ABILITIES INFORMATION<ul><li>Proficiency in developing and managing budgets for medium and large grants (six figures and above).&nbsp;</li><li>Excellent writing, editing, and storytelling skills.&nbsp;</li><li>Proficiency in MS Office with expertise in Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat.&nbsp;</li><li>Superior organization skills.&nbsp;</li><li>Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.&nbsp;</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.</li><li>Expert-level written and verbal communication skills.&nbsp;</li><li>Highly resourceful team player, with the ability to be extremely effective independently.&nbsp;</li><li>Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.&nbsp;</li><li>Forward-looking thinker, who actively seeks opportunities and proposes solutions.</li><li>Proficient in Microsoft Office Suite.&nbsp;</li><li>Competent with Adobe Products Suite, preferred.</li></ul>UNITED WAY COMPETENCIESCore Competencies (all United Way Professionals):Mission Focused, Relationship Oriented, Collaborator, Results Driven, Brand Steward&nbsp;BENEFITS<ul><li>Employer-subsidized healthcare plan with employer-funded HRA offered.</li><li>Group dental, vision, life insurance and other insurance products available.</li><li>Paid holidays, personal and sick leave time.</li><li>403(b) retirement plan with employer matching available.</li></ul>WORK ENVIRONMENT<ul><li>Normal nonprofit office environment with little exposure to dust, noise and extreme temperatures.</li><li>Extended work on personal computing equipment, telephone, multi-functioning printer and calculator.</li><li>Reliable transportation required, with the ability to travel to and from meetings, training sessions or other business-related events locally, routinely and around the state and nationally, occasionally.</li><li>Monday-Friday, 8:15 am to 4:45 pm work week with occasional evening and weekend hours.</li></ul>PHYSICAL DEMANDS<ul><li>Sedentary work on a PC; sitting for extended periods of time, routinely.&nbsp;</li><li>Movement within the office and during external meetings and events, regularly.</li><li>Bends, stoops and twists, occasionally.</li><li>Exerts up to 25 lbs. of force, occasionally.</li><li>Facilitates, presents and collaboratively interacts with others, routinely.</li><li>Perform repetitive tasks, i.e., typing and texting, routinely.</li></ul>&nbsp;The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The contents of this job description may change as deemed necessary by United Way of San Antonio and Bexar County.APPLYTo submit your application visit&nbsp;<a href="https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY" target="_blank">https://recruiting.paylocity.com/recruiting/jobs/All/c1a895ce-f28e-4dac-88db-d5fb796d20f5/UNITED-WAY-OF-SAN-ANTONIO-BEXAR-COUNTY</a>.<ul><li>Applications WILL NOT be accepted via email.</li><li>Contact&nbsp;<a href="mailto:uwjobs@unitedwaysatx.org" target="_blank">uwjobs@unitedwaysatx.org</a> should you experience problems submitting your application.</li></ul>&nbsp;United Way of San Antonio and Bexar County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.&nbsp;&nbsp;United Way of San Antonio and Bexar County is committed to the full inclusion of all qualified individuals. As part of this commitment, UWSA will ensure that persons with disabilities are provided reasonable accommodations if reasonable accommodation is needed to participate in the job application, interview process, or to perform essential job functions, and/or to receive other benefits and privileges of employment.&nbsp;&nbsp;United Way of San Antonio and Bexar County | 700 South Alamo St., San Antonio TX, 78205 |&nbsp;<a href="http://www.uwsatx.org/" target="_blank">www.uwsastx.org</a>&nbsp;

2 Grantmaking Full time Jobs