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VP/Finance and Administration

Brevard County
Rockledge, FL

Relocation expenses: Negotiated

C-Suite/Vice President
Full time
3 - 5 years of experience
Bachelor's Degree
$61,000 to $70,000 per year

Published on 21 Dec 2019

Expires on 21 Dec 2019

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VP/Finance and Administration

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United Way’s mission is to be Brevard’s leader in mobilizing the caring power of our community. So, what exactly does it mean? Simply put, it means that United Way will use its resources – financial and leadership – to bring people together to make a measurable impact on needs in our community.

Mobilizing the caring power of our community means many things at our United Way. It means coordination of a single fundraising campaign on behalf of many local health and human service programs at non-profit agencies throughout Brevard County; strategically distributing funds to local programs based on the potential return on investment and quantifiable results; holding agencies accountable for funding through program evaluation and annual monitoring for compliance; convening partners to proactively identify issues for organizational focus and implementing solutions to emerging needs in our community; putting stakes in the ground around areas of emphasis on which we are in a position to "move the dial" and make measurable impact to the benefit of our community; and engaging supporters in our work. The goal is to change lives for the better.

Your United Way is local, autonomous and run by volunteers:

A locally elected, volunteer Board of Directors administers the activities of each United Way. There are more than 1,200 local United Ways in the United States. Each local Board is completely autonomous, answerable only to the residents of its specific community.

United Way of Brevard’s Board sets policy and provides leadership unique to our community needs and circumstances. The Board is composed of 52 volunteer members representing our community’s diverse makeup – large companies, financial institutions, higher education, faith and community based organizations, local government, and private industry. Our Executive Committee provides expertise and counsel to United Way of Brevard’s president and leadership team, helping to set priorities and future direction for the organization.

Relationship with United Way Worldwide:

Many United Ways work in concert with United Way Worldwide, an association providing a system through which local organizations can act in unison on major issues affecting health and human services nationally. United Way Worldwide acts as a resource, a trade association if you will. Membership provides annual training opportunities, large scale advertising campaigns and assistance with market research and planning. United Way of Brevard has chosen to voluntarily associate with them.

Relationship with United Way of Florida:

United Way of Brevard has also opted to voluntarily associate with a statewide group – United Way of Florida. Through advocacy efforts, its staff and volunteers present the views of the human service community to the Executive and Legislative Branches of the Florida State Government.

JOB SUMMARY

The Vice President, Finance is responsible for performing the fiscal functions of the organization in accordance with generally accepted accounting principles (GAAP), and in accordance with financial management techniques and practices established by United Way. He/she is responsible for establishing financial policies, procedures, controls, and reporting systems and ensures legal and regulatory compliance for all accounting and reporting functions. In addition, this position monitors the organization’s facilities and assists with employee benefits.

ESSENTIAL DUTIE

  1. The Vice President, Finance works closely with the President to plan, develop, implement, and direct the organization’s financial management activities and functions. He/she guides the financial decisions of the organization by establishing, monitoring and enforcing policies and procedures. He/she evaluates and advises on the impact of regulatory changes.
    • He/she provides a timely, accurate analysis of budget and financial reports that assist the President, Board of Directors and senior management in the decision making process. The position provides strategic input and plays a leadership role on issues affecting financial policy, investments, fiscal projections, etc., and functions as a liaison with auditors. The Vice President, Finance maintains all financial records for the organization and for various grant and campaign programs.
    • He/she provides status reports of the financial condition of the organization by collecting, analyzing and interpreting economic and key financial activity. He/she is responsible for maximizing returns and limiting risks to assets.
    • The Vice President, Finance is responsible for the general supervision of the department’s staff including the establishment of departmental goals; monitoring staffing and scheduling needs; accurately monitoring the performance standards of each staff member and evaluation of employees.
    • He/she is responsible for cash flow management and management of investment accounts in accordance with policies and procedures. Maintains banking relationships.
    • He/she reviews and approves accounts payable and receivable functions including coding, entries, postings, new vendors, run sheets and bank reconciliation. In addition, he/she ensures deposits are made in a timely fashion.
    • General Ledger activities for the position include but are not limited to the following functions: approval of journal entries prior to posting, reconciliation of ledger accounts and recommending and preparing campaign charge-offs.
    • The Vice President, Finance is responsible for the preparing operating and capital budgets and for coordinating and monitoring specific budgets for grant programs. This includes but is not limited to approval of financial statements, accounts payable and receivable and attending board or other meetings as required.
    • Essential monthly duties include, but are not limited to, posting closing journal entries, reconciling key general ledger accounts, producing financial statements, and ensuring timely designation disbursements.
    • He/she is responsible for semi-monthly payroll, remitting all payroll taxes and filing quarterly payroll tax returns.
    • The Vice President, Finance performs other related duties as assigned.

ENVIRONMENT AND PHYSICAL ACTIVITY

The environment for this position is an open office that is clean and comfortable and includes driving a vehicle approximately 5% of the time. The position is in a non-confined office-type setting in which he/she is free to move about at will and may include some minor annoyances such as noise, odors, drafts, etc.

The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 25 pounds), carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.

The incumbent for this position may operate any or all of the following: telephone, cellular telephone, copy, fax machines, calculator, typewriter, personal computer, related printers and related office equipment.

MENTAL DEMANDS

The incumbent in this position must be able to read and interpret documents or instruments; perform highly detailed work; assist or guide problem solving; perform mathematical functions; conduct meetings and presentations, prepare written communication; perform highly specialized analytical reasoning; withstand stress; and handle multiple, concurrent tasks and constant interruptions.

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

  • Bachelor’s degree or equivalent and five or more years of related experience or the equivalent combination of education and experience. Experience in the non-profit sector is preferred, not required.
    • Advanced math skills: the ability to calculate interest, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate and ratio; draft and interpret graphs and technical documents.
    • Competence in general ledger software, Lotus/Access/Excel type spreadsheets and overall general knowledge of system databases.
    • Ability to write detailed proposals, analyses, and recommendations.
    • Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
    • Skill and experience in management and supervision of a staff team.
    • Excellent organizational and time management skills.
    • Ability to work with minimal or no supervision while performing duties.

The incumbent must be able to perform this position safely, without endangering the health or safety to himself or herself or others.

Equal Opportunity Employer

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.