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Volunteer Events Coordinator

Salt Lake City, UT

Relocation expenses: Not paid

Entry Level
Full time
1 - 2 years of experience
High School Diploma
$31,000 to $40,000 per year

Published on 31 Jul 2019

Expires on 31 Jul 2019

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Volunteer Events Coordinator

United Way of Salt Lake (UWSL) has made a promise to our community—to change the odds so all children and their families have the same chance to succeed in school and life. We have adopted a unique approach to community problem-solving called collective impact which allows us to directly engage with communities. Our workplace is fast-paced, friendly, and adaptive. At UWSL we believe in celebrating success, learning from failure, and ambitious goals. Our wages are competitive; the benefits package is comprehensive; perks like flexible schedules and staff parties make every day unique.

The Volunteer Events Coordinator develops, coordinates, and implements high-quality, impactful volunteer projects that engage thousands of volunteers. This includes managing three large and numerous small volunteer events; working with the collective impact and resource development teams to plan projects and recruit volunteers; coordinating in-kind donations; performing administrative duties for volunteer engagement work; and performing other duties as assigned.


  1. Plan and execute Year of Action volunteer opportunities for Read Across American Day (March), Stuff the Bus (August), and Season of Service (November-December)

  2. Coordinate mock interview projects

  3. Coordinate American Express grant project for Earth Day

  4. Collaborate and communicate regularly with the school, civic, and network collective impact teams to develop and plan logistics of volunteer projects

  5. Collaborate and communicate regularly with the resource development team to recruit corporate partners and donor network members for volunteer projects

  6. Coordinate in-kind donations and kit-packing projects

  7. Coordinate communication with Volunteer Action Network (VAN) members

  8. Ensure effective project management and data tracking of volunteer projects

  9. Performs other related duties as assigned


  • Demonstrated experience in event planning and project management

  • Demonstrated experience in utilizing volunteer management best practices

  • Ability to utilize principles of adaptive leadership and build relationships with internal and external stakeholders

  • Demonstrated experience in consistently achieving results, even under tough circumstances

  • Ability to identify barriers and develop strategies to overcome them

  • Ability to make sense of complex information to effectively solve problems

  • Willingness to take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

  • Ability to adapt approach and demeanor in real time to match the shifting demands of different situations

  • Ability to paint a compelling picture of the vision and strategy that motivates others to action

  • Ability to relate openly and comfortably with diverse groups of people


  • One or more years volunteer or event management experience

  • Strong interpersonal skills and emotional intelligence

  • Clear, concise, and professional written and verbal communication skills

  • Proficient in utilizing cloud-based systems

  • Experience with CRM databases a plus

  • Ability to work occasional weekends, evenings, and/or early morning work hours

  • Reliable transportation

  • Candidates must be able to pass UWSL background check and drug screening to hold this position

The employee is regularly required to communicate clearly, in oral and written formats, with others in person, over the phone, and via other devices. The employee must be able to transcribe, read extensively, prepare and analyze data and figures, constantly operate a computer and other standard office machinery. The employee is required to regularly travel to offsite locations to set-up presentations and displays physical and electronic forms. The employee must have the ability to lift, carry, push and/or pull objects weighing up to 50lbs.

This is a non-exempt position; salary depending on experience.