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Vice President of Finance and Administration

El Paso, TX

Relocation expenses: Not paid

C-Suite/Vice President
Full time
5 - 10 years of experience
Bachelor's Degree
$71,000 to $80,000 per year

Published on 3 Dec 2021

Expires on 3 Dec 2021

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Vice President of Finance and Administration

ORGANIZATION OVERVIEW

United Way of El Paso County is committed to improving the lives and futures of all people in the community.  We bring together expertise, funding and volunteer support to positively impact education, health, basic needs, and financial stability.  In partnership with others, we work to eliminate inequities experienced by diverse populations so that all people have a safe, healthy home environment, achieve their educational potential, and increase their financial stability.  We commit to building bridges across cultural, racial, religious, and economic boundaries.

OVERVIEW OF RESPONSIBILITIES

The Vice President Finance and Administration contributes to the achievement of United Way of El Paso County’s (UWEPC) mission and vision by overseeing all matters related to  accounting, finance and treasury functions as well as responsibility for developing the financial infrastructure and systems needed to safeguard UWEPC’s financial assets. The Vice President Finance and Administration also has responsibility for human resources, information and systems technology (IST), and building and facilities.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Financial and Administrative 

Direct responsibility for:

  • Managing day to day financial functions, coordinating work among the finance team according to objectives and timelines.
  • Development and oversight of the annual operating and capital budget.
  • Preparation of cash flow projections and ensure adequate funding.
  • Review, analysis, and reporting on monthly results; update strategic financial plans and forecasts; provide monthly financial reporting to internal and external stakeholders.
  • Payroll function and ensuring compliance with all 403b plan documents and federal and state regulations.
  • Serving as liaison with external investment manager regarding application of investment allocation decisions and reporting.
    • Monitoring the performance and application of investment funds, currently valued at $5m
  • Review of financial legal matters and contracts.
  • Fiscal review, analysis and assisting leadership in managing UWEPC’s portfolio of programs to best balance between budgeted results and mission effectiveness.
  • Managing administration by the Grant Administrators, including federal, state and private grants.
  • Negotiating, maintaining, and ensuring compliance with contracts and agreements regarding outsourced facilities maintenance and work to maximize performance.
  • Managing all insurance policies.
  • Preparation of all materials for board meetings and board committees, as needed.
    • Preparation and if required, present summary financial information at meetings of the board of directors.

Fiscal and Legal Compliance and Controls

Direct responsibility for:

  • Ensuring internal controls and systems are adequately designed and operating effectively.
  • Ensuring completion of the annual financial statement audit and Single Audit, if required.
  • Managing all tax and other required filings.
  • Participating in analysis of charitable giving programs and liaison with external auditor and legal counsel as required.
  • Maintaining banking relationships; negotiating credit facilities, and ensuring covenant compliance.

Human Resources

Direct responsibility for:

  • Managing all staff resources and guiding organizational culture in order to support the practices of a high performing organization.
  • Strategic direction, planning, coordination, administration and evaluation of the human resources functions.
  • Legal compliance and recordkeeping, employee relations, total rewards (compensation and benefits), and payroll.

Oversight responsibility for:

  • Developing and ensuring effective implementation of plans, systems, policies and processes for workforce planning, talent acquisition, talent management and development, and employee engagement.

Information Systems and Technology (IST)

Direct responsibility for:

  • UWEPC’s technical operations which includes information technology and ensuring all technology systems and applications support the organization's goals and objectives.
  • Serving as liaison with IST contractor, to include:
    • Overseeing all IST operations infrastructure.
    • Proposing strategic solutions and recommending new systems and software.
    • Ensuring the maintenance of current projects and technology systems.

EDUCATION/REQUIREMENTS

Bachelors Degree in accounting, business management or related area. Ten (10) years of professional knowledge and experience in accounting, finance, auditing, federal grant accounting, or similar business activities.  Plus a minimum of five (5) years’ experience in supervision and management with strong interpersonal and leadership skills.

Knowledge of the non-profit and social services sector is essential. 

Extensive computer literacy with proficiency in Excel and other MS Office applications is required. 

Intermediate knowledge of virtual meeting platforms i.e. Zoom, GoTo Meeting, Microsoft Teams; and intermediate knowledge of case management software and workflow, and accounting software.

Valid driver’s license, insurance and vehicle required.

Bondable

WORK ENVIRONMENT

Must be able to work a flexible schedule with the possibility of early morning, evening, and weekend work.

OTHER DUTIES

Diversity, Equity and Inclusion

  • Assist in building and implementing a strategic focus for UWEPC initiatives in the priority area of Diversity, Equity and Inclusion (DEI).
  • Provide leadership, guidance and oversight to all UWEPC efforts in DEI including advocacy, partnerships, capacity building and outreach.
  • Strengthen local partnerships through ongoing engagement as well as effective communication and information-sharing.

Staff Leadership and Management

  • Recruit, supervise, and manage qualified and dedicated staff within UWEPC efforts of community resiliency and DEI.
  • Plan and coordinate ongoing professional development and appropriate skills training for staff on pertinent topics. 
  • Lead and guide team members in strategically developing and building awareness of services related to addressing community needs.
  • Supervise and manage staff workloads and performance plans.
  • Provide strategic focus for the team, including encouraging collaboration between initiatives and partners.

Community Partnerships

  • Maintain working knowledge of all UWEPC programs, engagement and initiatives to serve as a strong representative and advocate for the organization.
  • Seek and maintain strong community partnerships with local service providers and potential supporters.
  • Cultivate a strong collaborative of response and engagement by convening partners to assess community needs and strategically provide services in collaboration with partners.
  • Participate in recurring program and strategic meetings to assist in shaping the vision of UWEPC Community Impact products and partnerships.
  • Advocate for UWEPC Community Impact products with community partners and stakeholders. Research new programs and services that may be relevant to the mission and values of UWEPC.
  • Develop and cultivate successful business/personal relationships with key employees and CEO, including elected officials and key County and City staff.
  • Facilitate relationships with partners for direct services and programming to clients including MOUs, reporting, and information-sharing.

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.