Job Title: Staff Accountant/Human Resources Assistant
Reports To: VP of Finance/Chief Operations Officer
Exemption Status: Non-Exempt, FT 40 hours per week
Salary range: $40,000 - $43,000 per year, DOE
General Position Summary:
Accounting duties: accounts payable; expense coding for grants/contracts; cash receipts; general ledger duties
specific to a preferred non-profit organization.
HR duties: administrative tasks and services to support effective and efficient operations of the organization’s Finance/Human Resource department.
Staff Accountant Key Responsibilities:
Preparation and input of monthly journal entries to record monthly accounting transactions
Reconciliation and analysis of monthly credit card purchases by employees
Distribution of grants/contracts expenditure check copies and invoices as requested
Prepare, code and enter payment requests for weekly AP check batches
Distribute and mail weekly AP checks in a timely manner
Maintain vendor W-9’s
Assists and/or backup for preparation and recording of cash receipt journal entries into accounting system
Provide audit backup documents as requested
Other duties as assigned by VP/COO
Human Resources Assistant Key Responsibilities:
Maintains job openings, recruiting sources, and Affirmative Action Plan documentation.
Maintains or assists with accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Provides clerical support to the Finance/HR department.
Conducts or assists with new hire orientation.
May assist with payroll functions, including processing, answering employee questions, and fixing processing errors.
May assist with planning and execution of special events.
Performs other duties as assigned.
Bachelor’s degree or Associate’s degree in related field preferred.
Two years accounting experience preferred.
Two years human resources or payroll processing experience preferred.
Considerable knowledge of accounting principles and practices.
Proficient data entry skills
Ability to apply general accounting principles in the recording of expenditures and revenues.
Ability to expedite a voluminous flow of detailed work.
Ability to make arithmetical calculations with speed and accuracy.
Visual ability in reading and using a large volume of written and numerical data.
Ability to operate a personal computer and calculator.
Proficiency with MS Office products; advance Excel skills desirable.
Ability to establish and maintain effective working relationships with other employees.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact,
professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.