The Staff Accountant – Grants and Finance will receive training to assume responsibility for reporting and accounting for Federal, State and Local grants and contracts, to review submitted expenses, to confirm allowability and to submit invoices to the funding agency. They will work closely with the Grant Finance Manager and Vice President of Finance to serve as support and assist with preparation of the annual grants operating budget as well as support for A-133 and funding agency audits. The Staff Accountant will also support the Finance department with various month end closing and analysis duties as well as special projects for the organization.
KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION
An individual must be able to perform each essential duty listed below at a satisfactory level:
Grant Compliance and Reporting:
Accounting, reporting, and analysis for Federal, State and Local grants or contracts:
- Prepare and issue accurate and timely monthly, quarterly and annual reports in compliance with grant contracts.
- Prepare monthly and quarterly grant contract reimbursement requests in accordance with funding agency requirements.
- Analyze and review supporting documentation to ensure proper allocation of expenses to comply with applicable grant or contract requirements, including documentation from subcontractors in support of periodic expense reimbursement requests.
Grant and contract budget reviews:
- Support senior Finance staff and Program Managers with review of grant and contract proposals.
- Review budget to actual expenses to assist in monitoring status of expenditures for over/under spending. Propose budget revisions as necessary.
Review subcontractor reimbursement requests for compliance in accordance with funding agency requirements and guidelines:
- Work with Program Managers to propose budget revisions to adjust for over/under spending or to request preapproval from funding agency for any unbudgeted expense.
- Function as the liaison with subcontractors for financial compliance audits.
- Function as the liaison with United Way grant staff and Program Managers to support grant and contract accounting requirements.
- Prepare A-133 and annual financial audit work papers as requested.
Finance Department Support:
- Provide assistance with special projects as required by Grant Finance Manager and Vice President of Finance.
- Support Grant Finance Manager and VP of Finance in completing the annual budget, including analysis and reporting.
- Assist with annual review of accounting policies and procedures, including grant related standard operating procedures.
- Responsible for preparation of partner agency financial scorecards.
- Participate in cross-functional project teams within the organization as appropriate.
- Perform other duties as assigned.
- Knowledge of Generally Accepted Accounting Principles.
- Experience in maintaining accounting records, preparing account reconciliations, and preparing various spreadsheets and reports.
- Proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience with Great Plains accounting software preferred.
- Good communication skills.
- Must be extremely detail-oriented with strong analytical and organizational skills.
- Ability to solve problems and meet deadlines quickly and with minimal supervision.
- Ability to maintain confidentiality of donor, payroll and other sensitive information.
- Must be self-motivated, independent, and flexible.
- High level of analytical skills.
- Bachelor’s degree in Accounting or Finance, with completion of at least 30 hours of accounting coursework.
- Entry level position with 1 to 3 years of experience in the accounting profession.
- Knowledge of federal and non-federal government grants preferred.
Minimum Salary Statement: All of the roles within HWMUW have pay ranges that commensurate with the knowledge, skills, and abilities of the successful candidate. The minimum salary for this position is $41,000.
At Heart of West Michigan United Way, we’re pursuing a vision of a thriving community for all. We fight poverty in Kent County by uniting resources from donors, workplaces, and grant funders with the most effective programs that intervene in crisis and empower people to build toward self-sufficiency.
Our mission is to unite community resources to invest in solutions that reduce poverty in West Michigan.
Diversity, Equity, and Inclusion Statement
We recognize that structural racism and other forms of oppression have contributed to persistent disparities in our community. At United Way, we pledge to not only denounce racism, but to oppose all forms of intersecting oppression, including sexism, homophobia, transphobia, ableism, ageism, and every other form of systemic oppression. Read more on our website.