This is a full-time, grant funded, non-exempt, professional position for an organized, detail oriented, motivated individual who can comfortably handle the requirements of multiple grants. This position reports to the Director of Early Childhood Professional Development and will provide grant administrative and data support for strategies and tasks associated with early childhood education, event outreach and other projects as assigned.
This individual will provide support to the Chief Impact Officer of United Way, the Sr. Director of Early Childhood Professional Development and to Great Expectations for Teachers, Children, Families and Communities, with multiple consultant agreements and sixteen (16) Communities of Practice (CoP). Working with and under the direction of the Director of Early Childhood Professional Development, the Senior Program Manager will support planning and coordination of activities in collaboration with local agencies that deliver services to children, youth, families and seniors. This individual also will assist with activities and operations of Family Support and its Home Visitation, Parenting Education (PE), and Parenting Outreach and Awareness (PO&A) Grants.
Note: This is a grant funded position
Salary Range: $36,000 to $39,000 annual
Program Administration and Implementation
- Works cooperatively with and supports grant partners in carrying out assigned projects.
- Compiles and summarizes data from partners’ monthly reports and prepares reports for First Things First and the Regional Partnership Councils according to assigned deadlines.
- Prioritizes responsibilities and assignments and completes timely reports.
- Provides technical assistance and support in several project areas.
- Collects data and compiles data reports using word processing, database, spreadsheet and other software packages.
- Learns mapping software and produces displays of data in geographic areas.
- Ensures all data is input accurately and timely into the database.
- Consistently tracks program information accurately using Excel and other data systems as needed.
- Prepares for meetings, workshops and conferences, including securing venues, creating registration pages on database, tracking registrations, printing out agendas, sign-in sheets, and other materials, sending out meeting reminders, ordering food, bringing necessary AV equipment, and other tasks necessary for event success.
- Compiles and summarizes information from project data collection sources; coordinates and prepares reports as relevant to reporting timelines.
- Responsible for keeping, updating and maintaining sub grantee program files.
- Provides support for Family Support Alliance (FSA) meetings, professional development and other United Way events, and data entry for PO&A workshops.
- Maintains Pima County Parenting Coalition (PCPC) website.
General Office Support
- Develops and processes purchase orders.
- Creates, modifies and maintains routine and special letters, memos, databases and reports using word processing, database, spreadsheet and other software packages.
- Works collaboratively with the United Way finance team to assure that all program and financial procedures are accountable to financial requirements and regulations for each grant and/or account.
- Processes invoices from multiple sources and checks for accuracy;
- Takes accurate notes at meetings and prepares notes for distribution;
- Distributes related programmatic materials to community agencies and individuals as directed.
- Prepares, compiles and sorts documents for data entry.
- Enters data through database interfaces according to protocol.
- Verifies accuracy of data entry and corrects as necessary.
- Performs duties in accordance with United Way policies and procedures such as attending staff meetings, timesheets, expense reports and rotating as receptionist to cover the switchboard.
UWTSA Administration and Marketing
- Participates in United Way sponsored activities to promote United Way and secure resources (e.g., Days of Caring, Business Breakfast, First Focus on Kids meetings and Professional Development events, and Family Support Conference).
- Provides administrative support for First Focus on Kids meetings and events.
- Provides administrative support to various directors and managers as assigned and relieve front desk receptionist as needed.
- Supports Resource Development activities and special events as part of the yearly Campaign.
- Assists with designing, monitoring, and submitting monthly and quarterly reports.
- Provides excellent customer service as a component of all job duties.
- Establishes and maintains effective working relationships with United Way staff at all levels, volunteers from diverse backgrounds, donors, community partners, independent contractors, and others.
Other duties as assigned
Qualifications, Skills and Abilities:
- Bachelor’s degree in public administration, social work, human services or related fields.
- Two years of experience in human services, early childhood education/professional development, public health or related field.
- Knowledge about the early childhood education field or related field.
- Excellent computer skills and excellent oral and written communication skills.
- Demonstrated ability to use Word, Excel, PowerPoint, Google Drive, and to learn new software as needed.
- Demonstrated customer service, problem solving, research and information management skills
- Demonstrated ability to tactfully handle stressful situations, negotiate and resolve conflicts, maintain confidentiality and to respect and observe organizational protocols while maintaining professionalism.
- Demonstrated ability to work in a culturally competent manner with diverse populations and ability to research develop and evaluate culturally relevant content.
- Ability to travel to work in a variety of locations throughout the metropolitan Tucson area and Pima County whenever required.
- Must possess a valid driver’s license, current auto insurance, daily access to reliable vehicle and able to occasionally lift up to 30 pounds.