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SENIOR MANAGER, GRANTS & ACCOUNTING SYSTEM ADMINISTRATION

New York, NY

Relocation expenses: Not paid

Manager
Full time
Bachelor's Degree

Published on 1 May 2022

Expires on 1 May 2022

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SENIOR MANAGER, GRANTS & ACCOUNTING SYSTEM ADMINISTRATION

THE POSITION: SENIOR MANAGER, GRANTS & ACCOUNTING SYSTEM ADMINISTRATION

 

REPORTS TO: SENIOR DIRECTOR, BUDGET & GRANTS

 

Organization Summary: United Way of New York City (UWNYC) is a nonprofit mobilizing people and organizations to eradicate barriers and create opportunities that improve the lives of low-income New Yorkers. Part of the United Way Worldwide system, one of the world's most recognized charitable brands, we envision caring communities in which all individuals and families have access to quality education and the opportunity to lead healthy and financially secure lives. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance. 

 

For our 80+ year history, the heart of our work at UWNYC has and will continue to be about equity and justice. For nearly the past decade, our work uniquely centers around breaking down the systemic barriers that disproportionally set up communities of color with less opportunity for education, job training, food access, healthcare and essential services that empower self-sufficiency. All our work is done in alignment with our mission to mobilize communities to break down barriers and build opportunities that improve the lives of low-income New Yorkers for the benefit of all. These efforts include research, collaboration, capacity-building, direct service, and resources in the areas of racial equity and justice, health equity, and workforce development. We are focused on building a healthy, strong, and self-sufficient community where all New Yorkers can thrive.

 

 

RESPONSIBLITIES:  The Senior Manager of Grants & Accounting System Administration performs a lead role in the grant unit including the recording and reporting processes, establish comprehensive policies and procedures for grantees in accordance with government requirements and OMB Circulars A-122, A-110 and A-133 as applicable, ensuring the timely review, process and payment to agencies and request for reimbursement from government sources.  Coordinate the receipt of A-133 reports from grantee and UWNYC program and A-133 audit, where applicable, and administer the financial accounting system, Great Plains.  Specific responsibilities include:

 

  • Perform grant recording & reporting functions including the review, approval and reimbursement of agencies expense reports; the approval of grant check requests forms and the ongoing tracking of expenses and payments by agencies and funding sources.
  • Determine and set strategies and priorities. Establish, review and update grant reporting and tracking processes to capture payments from government, private and discretionary grants.
  • Work closely with Community Investment in making financially related decisions on all program spending.
  • Contribute required reports for the Community Investment Program Committee meetings and attend these meetings to keep abreast of fiscal and program changes.
  • Conduct field and desk audits of agencies to ensure compliance with established policies and procedures, generate reports and make recommendations to improve agency’s policy compliance and fiscal recording and reporting processes.
  • Review agencies budgets for consistency with program objectives and policies and procedures, provide comments to agency and Program Manager and follow-up and approve budgets.
  • Review and/or prepare requests for budget modifications along with budget justification narratives for approval.
  • Follow-up with agencies by phone or letter to obtain OMB Circular A-133 report, review report and submit letter to agencies with findings requesting a letter detailing resolution of findings. 
  • Coordinate fiscal review of UWNYC by government agency.
  • Coordinate UWNYC A-133 audit with external auditors.
  • Review UWNYC spending on grants and make recommendations to program staff for maximizing spending or modification.
  • Advise and assist grant writers and other staff in developing budgets for proposals and meet with program staff to review budgets and fiscal procedures.
  • Work closely with Chief Financial Officer to develop and accomplish management plan objectives related to Grants, Contracts and other Finance Department goals
  • Maintain UWNYC temporarily restricted schedule.
  • Work with Community Investment to prepare and contribute all grant related sections of the 990 audit filing report
  • Maintain Cash Flow Forecast for Grants and Contracts payments and receipts. 
  • Alert Senior Director of Budget & Grants and other appropriate parties regarding any budget or compliance issues related to program services.
  • Perform financial system account maintenance, financial reports maintenance and bank maintenance.
  • Act as banking liaison on technical issues.
  • Perform revenue and expense allocation as well as uploads for payroll journal entries, account payable and cash receipts.
  • Produce financial reports and assist the year-end closing process.
  • Perform other special projects as needed.

 

 

QUALIFICATIONS:

Education: Bachelor’s degree in Accounting, Business, Finance or Quantitative fields.

 

Experience: 3 to 5 years’ experience, Audit experience, familiarity with OMB Circular A-133, A-122 and A-110 requirements.

Experience in accounting system administration highly desirable though not required.

 

Skills: Proficiency in Excel and Word.  Knowledge of Great Plains accounting system is a plus.  Excellent communication and interpersonal skills, organizational and analytical skills; ability to work with staff at all levels, including senior management; ability to work under pressure and manage deadlines.

 

 

Additional Requirement:

  • Fully vaccinated for Covid-19

 

How to apply:

 

Please send cover letter with salary requirements and resume to resume@uwnyc.org with the title "Senior Manager of Grants & Accounting System Administration" in the subject line. No phone calls or faxes accepted.

 

United Way of New York City is an Equal Employment Opportunity Employer