Skip to main content

Project Coordinator

Chico, CA

Relocation expenses: Not paid

Associate
Full time
3 - 5 years of experience
High School Diploma
$41,000 to $50,000 per year

Published on 6 Aug 2021

Expires on 6 Aug 2021

Warning message

  • This job ad is no longer active. Search for new jobs.

Project Coordinator

Project Coordinator
• Full time, non-exempt (hourly) position,
• Reports to the Senior Director of Community Engagement
• Salary $20/hour
• Position is based in Chico, CA. Company does not pay relocation expenses
• Interested Candidates may send a brief cover letter and resume to Mproebstel@norcalunitedway.org

The Mission and Opportunity
United Way of Northern California (UWNC), based in Redding, fights for the health, education, and financial stability of all residents in its nine-county territory. UWNC aims to expand operations fully throughout the region, providing residents access to its programs, and to as many resources necessary to promote safety, health, and prosperity. Services include, but are not limited to, crisis and disaster relief and recovery; financial literacy; retirement savings and health care enrollments.

Job Summary
The Project Coordinator will provide support across a variety of programs and activities in Butte County and throughout the nine-county region of United Way of Northern California. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication; administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities
• Completes a broad variety of administrative tasks for the Senior Director, including: managing multiple contracts; coordinating communications across community partners to ensure program success; completing reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
• Participates in development of program policies and procedures; collects, interprets, analyzes and disseminates information on federal, state and local laws and regulations governing program; evaluates impact on program operations and drafts recommended operational changes to implement new laws and regulations.
• Negotiates with service providers regarding procedures, costs, and other contract matters; ensures that contracts are completed in a timely manner; prepares, distributes and follows up on documentation.
• Monitors program to ensure compliance with contract provisions and funding source regulations; recommends improvements to enhance program efficiency and standards of service delivery.
• Compiles and maintains accurate records and files regarding program activities; prepares correspondence, periodic and special statistical and narrative reports, informational publications, program documentation, policies, procedures, and other written materials.
• Compiles, audits, and analyzes invoices and funding or reimbursement requests to resolve questions and validate program spending data.
• Provides and explains technical and financial information to external agencies and management.
• Communicates directly with donors, staff, and others on matters related to programmatic initiatives.
• Provides a bridge for smooth communication between the Senior Director and internal departments; demonstrating leadership to maintain credibility, trust and support with all staff.
• Works closely and effectively with the Senior Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the work environment, keeping the Senior Director updated.
• Coordinates with Executive Assistant, Operations Manager and other senior staff as needed.
• Serves as a key contact for the regional advisory board members. Maintains discretion and confidentiality in relationships with all volunteer leadership.
• Schedules meetings and prepares and distributes key communications including agendas and background materials in a timely fashion.
• Provides administrative support as needed.
• Other duties as assigned.

Qualifications
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Strong written and verbal communication skills.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Able to work effectively with people across diverse backgrounds.
• Passion for United Way’s mission of fighting for the education, health and financial stability of all residents in our communities.

Education and Experience Requirements
• Minimum three years of experience providing administrative support for senior management.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Comfortable learning new software and navigating databases.
• Can work comfortably on a keyboard through an eight-hour shift.
• Non-profit experience is a plus.
• Bilingual/bicultural a plus.
• In possession of a valid driver license and reliable, insured transportation.

United Way of Northern California offers medical, dental and health benefits; paid vacation and sick time; 11 paid holidays per year; company-paid life insurance, Retirement Savings Program and an Employee Assistance Program.

UWNC is an Equal Opportunity Employer.

Employment at UWNC is contingent on submission to background checks, including criminal and DMV checks.

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.