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Program Associate

San Francisco, CA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Bachelor's Degree
$51,000 to $60,000 per year

Published on 16 May 2020

Expires on 16 May 2020

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Program Associate

An Equal Opportunity Employer Committed to a Diverse Workforce

Department: Equity Team
Reports to: Vice President, Community Impact
Classification: Union Support
Closing Date: Open until filled


United Way Bay Area (UWBA) is leading a network of corporations, government agencies, nonprofits, and individuals to create lasting change for Bay Area residents and families. With a history spanning over 90 years and programs tackling the issue of local poverty from every angle, UWBA is uniquely positioned to mobilize and motivate all sectors of the community toward the vision of ending the cycle of poverty. As UWBA responds to cultural shifts in the workplace, fundraising, and digital communications, it is guided by core values of innovation and results-driven creativity. Through a variety of existing and emerging initiatives, UWBA seeks to both strengthen and reimagine its work at all levels in order provide more and better opportunities for struggling Bay Area residents. For more information about UWBA, please visit

The Opportunity:

The Program Associate is an excellent opportunity for a highly motivated and organized individual to be a part of UWBA’s Equity Team. The Equity Team manages the delivery of integrated services through providing technical assistance and grant funding to SparkPoint Centers and other community partners. This individual will support the operations of the team through excellent program coordination, systems administration, and liaising with other UWBA departments. We’re looking for someone who can help the team manage projects more efficiently, coordinate program events, pull together data for grant reports, and be the expert in Salesforce. The individual will also have the opportunity to support the broader Community Impact Team.

What you'll do:

  • Program Coordination/Project Management
  • Support projects and events, including regional learning convenings, trainings, celebrations, and retreats
  • Coordinate logistics for projects and events, including scheduling, securing venues, coordinating contracts and payments, and ensuring smooth communication
  • Compile and prepare documents for meetings and trainings
  • Support the delivery of integrated services in the Bay Area by working closely with the Equity Team and external partners
  • Develop project management tools for the team and help team stay on top of projects
  • Coordinate meetings with clients and partners, including SparkPoint Ambassadors
  • Assist in executing the Equity Team’s on-going projects (i.e annual retreats, celebrations, and regional convening

Grant reporting:

  • Assist grant report and proposal projects, including writing the narratives
  • Coordinate grant writing projects for the team, working with the development team
  • Work with team members and partners to collect relevant information and review drafts
  • Run simple reports in Salesforce to pull numbers for grant reporting


  • Serve as the team’s primary liaison to the Marketing Department
  • Draft content for event/training invitations, marketing materials, stories, and other collateral, working with the Marketing Department
  • Communicate with clients and partners around events, announcements, communications, stories, and updates
  • Systems/Data Administration
  • Assist in the management of data and program databases
  • Keep information in Salesforce up to date, including contacts, engagements, and lists
  • Work with team and partners to enter data in a timely manner


  • Represent UWBA in external meetings, including attending coalition meetings, steering committee meetings, conferences, or other events
  • Provide support to the Community Impact Team, as needed
  • Work with partners and clients to coordinate trainings and convenings
  • Other duties as assigned

Who you are:

  • 1-3 years of related volunteer or professional experience, preferably in a non-profit, fundraising, marketing, youth programs or education setting
  • Excellent project management and organizational skills
  • Self- motivated and goal-oriented
  • Meets deadlines and completes tasks with a high degree of accuracy and dependability
  • Commitment to deepening expertise around racial equity, diversity, inclusion, and self-awareness
  • Excellent writing and proofreading skills, with a high attention to detail
  • Ability and willingness to learn, adapt, and grow
  • Strong interpersonal skills, with the ability to communicate and work effectively with nonprofit and community professionals and leaders as well as corporate executives in all settings
  • Ability to work collaboratively and maintain positive work relationships with staff, volunteers and persons contacted in the course of work
  • Can effectively cope with change, shift gears comfortably, and handle risk and uncertainty.
  • Team player, flexible and able to work with humor and grace under pressure.
  • Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint); database and CRM software (Salesforce); use of online resources and applications.
  • Access to a car, valid California Driver's License with car insurance and a clean driving record are conditions of initial and continued employment. Flexibility and mobility to travel to off-site locations within or outside San Francisco as needed.
  • Education: Bachelor's degree or equivalent experience

Salary: $27.18 - 28.72 Hourly Non-Exempt

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. UWBA does not discriminate on the basis of race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law.

UWBA will consider qualified applicants with criminal histories in the manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation in order to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.

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