Payroll Manager

POSITION SUMMARY

(Eligible for Hybrid/3 days in office - Alexandria, VA)

Under minimal supervision, the Payroll Manager is responsible for diverse tasks in support UWW’s payroll processing. These include payroll-related journal entries, bank account reconciliations and maintenance of payroll/accounting records. Must be detail-oriented and organized with the ability to maintain a high level of confidentiality.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION

• Run semi-month end-to-end payroll in ADP Workforce Now, across multiple states and countries ensure accuracy in tax withholdings, direct deposits, and overtime.
• Set up and process all wage garnishments including communication/updates to affected employees.
• Assist employees with payroll-related inquiries including deductions, accruals, and timesheets.
• Validate payroll data flows between ADP and internal systems.
• Keep detailed payroll records and support internal/external audits, as needed.
• Reconcile, investigate, and resolve discrepancies, including off-cycle and manual adjustments.
• Ensure compliance with federal, state, and local wage & hour laws (regular pay, final pay, PTO, overtime, etc).
• Manage multi-state tax setups (including SUI, SDI, local taxes) and ensure accurate filings.
• Review, process and reconcile all year-end activities to include W2’s, tax withholdings, deduction totals, etc.
• Prepare and review payroll-related general ledger entries, labor allocations and reconciliations
• Work closely with HR and Finance departments to coordinate payroll-related activities and resolve any discrepancies.
• Facilitate the payroll section new hire onboarding.
• Generate ad hoc payroll reports and assist with special projects as needed
• Produce payroll reports, dashboards, and insights to support decision-making.

JOB REQUIREMENTS

• Bachelor degree with a minimum of 8 years of payroll experience, including reconciliations.
• Knowledge of federal, state, and local laws.
• Meticulous attention to detail
• Ability to prioritize strict deadlines
• High level of discretion and responsiveness
• Excellent communication and customer service skills
• Experience processing payroll through ADP Workforce a plus

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job. You should be able to work on-site in the Alexandria, VA location; relocation assistance is not offered.

SALARY STATEMENT

The budgeted salary range for this position is currently $90,000 to $95,000 per year. Salary is determined by several factors including applicant’s knowledge, skills, experience, position, equity, and market.

ABOUT UNITED WAY WORLDWIDE

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail recruitment@uww.unitedway.org and provide the nature of your request and your contact information.

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, parental/adoption leave, dress for your day, free parking, onsite gym, monthly volunteering opportunities, and more.