February 25, 2020
Job Announcement – Payroll/Benefits Manager
United Way of King County’s mission is to bring caring people together to give, volunteer, and take action to help people in need and solve our community's toughest challenges. Our culture fosters leadership, open communication, teamwork and collaboration, integrity, and, accountability.
We are currently seeking an exceptional Payroll professional to join the Human Resources Department as the Payroll and Benefits Manager to administer the activities relating to UWKC’s payroll, benefits, HR and HRIS processing including developing, implementing and monitoring internal audit and control procedures to ensure that all wages and taxes are accurate.
This individual will have the technical knowledge to provide assistance to team members to execute the day-to-day payroll processes, administering and managing benefits programs and assisting with 403(b) retirement plans. Partnering with UWKC team members across multiple departments (and being asked to provide your payroll savvy in support of highly detailed and complex challenges) are just a few of the responsibilities you’d experience in this role. The right candidate enjoys working in a diverse, fast-paced, ever-changing environment while focusing on accuracy, efficiency and has working experience with payroll tax laws.
The ideal candidate will provide payroll and benefits expertise, working closely with the VP of HR and HR teams, and developing and improving processes for the payroll/benefits/HR functions.
United Way of King County is an equal employment opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristics protected by law. We strongly encourage people of color to apply.
The annual salary range is $69,500 - $73,500 – DOE
Note: All candidates MUST apply on our Careers Website in order to be considered for this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information administering regulatory compliance, e.g., garnishments, tax levies, and support orders, and other pay adjustments as necessary.
- Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
- Evaluate and implement payroll systems upgrades and changes.
- Prepare quarterly tax credit reports and submit to third party vendor.
- Administer the time and attendance policy.
- Compile and ensure accurate and efficient processing of semi-monthly payroll. Manages payroll changes such as grade level, title, and salary for entry into web-based payroll system.
- Process manual timesheets monthly for federal grants and sends monthly journal entries for grant hours to accounting.
- Process semi-monthly general ledger reports to accounting, prepares monthly journal entries to accounting for specific deductions.
- Prepare payroll-related government reports such as quarterly L&I, annual (ACA reporting and distribution). The ACA annual reporting is outsourced. Oversee W-2 reporting and distribution.
- Administer all benefit programs including enrollments, terminations, audits, and fielding staff members' questions regarding benefits eligibility, cost, and coverage. Tracks eligibility dates and executes payroll deductions for all benefit premiums, including COBRA and leave recordkeeping, tracking, and compliance.
- Assist with or (administer) the 403(b) retirement plan, prepare and send semi-monthly payroll 403 (b) reports to vendors, maintain accurate records of participants, process plan distributions for terminated and retired employees, send required notices (fee disclosure, fund changes, etc.) to all enrollees (active and terminated).
- Coordinate and conduct new-hire benefits orientation to ensure employees gain an understanding of benefit plans and enrollment provisions.
- Fulfill required regulatory mandates and perform required filings.
- Plan and administer annual open enrollment period. This includes preparation or revision and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
- Plan, conduct and report results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year-end audits, payroll, Workers Compensation, 403(b), etc.
- Maintain and keep accurate payroll and any merit systems records.
- Administer paid leave policy for all employees.
- Address benefit inquiries to ensure timely and accurate resolutions. Maintain contact with employees and beneficiaries to facilitate proper and complete use of benefits for all employees.
- Process monthly billings from providers. Review billings for accuracy and approve for payment in a timely manner. Resolve discrepancies with carries and payroll.
- Coordinate with third party administrators to manage disability claims according to the plan. Administer online COBRA enrollments/changes and respond to and manage unemployment claims and works compensation cases.
- Prepare statistical summaries and reports from the system involving payroll information.
- Respond to and process unemployment claims, employment verifications, garnishments, levies, and workers' compensation claims.
- Assist in facilitating and coordinating human resources functions including working closely with the lead pertaining to job postings, employment, compensation, questions on benefits for employees represented by the Union, training, and policy development.
- Track referral program payments and performance review results for appropriate salary increases.
- Produce scheduled and ad-hoc reports pertaining to human resources requirements such as EEO and ADEA. Maintain recordkeeping of accurate personnel records to comply with EEO guidelines. Maintain records of ADEA, FMLA requests and accommodations.
- Generates files/reports such as the EEO1/Vets 100, annual non-discrimination testing for benefits plans, annual reports as well as other special and ad hoc reports as required or requested.
- Display EEO poster that explains about job discrimination.
- File reports on EEO, (Local Union Report) as required by law.
- Keep and maintain hiring and employment records as required by law.
- Keep and maintain separate medical/ADA records.
- Prepare statistical summaries and reports from the system involving demographic data and other employee data, requiring knowledge of the various human resources disciplines. Assist to maintain data integrity in systems by running queries and data analysis and reviewing source documents for accuracy and completion of data input.
QUALIFICATIONS AND REQUIREMENTS
EDUCATION AND EXPERIENCE
- BA degree in accounting, human resources, business management, or the equivalent coursework in a related field and, 3+ year’s minimum experience administering payroll, HRIS, benefits and HR processes.
- Alternatively, in place of a degree, a minimum of 4 years of relevant experience and, 3+ year’s minimum experience administering payroll, HRIS, benefits and HR processes in an organization of comparable size and complexity of UWKC.
- Experience in ADP or similar systems, HRIS products and proficiency in MS office applications or window/cloud environment applications.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to work thoughtfully with diverse teams to resolve issues, including competing demands, sensitive situations, and conflicts with other groups.
- Strong knowledge, skills and abilities using a variety of computer software applications including payroll, benefits, time and attendance and HRIS and self-service systems.
- Demonstrate a general understanding of human resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefit procedures.
- Demonstrate exceptional analytical skills and ability to create useful and actionable reports from data.
- Strong written and verbal communication skills.
- Possess strong organizational skills and ability to complete multiple tasks and high volume of work on deadline.
- Strong attention to detail and ability to edit and proofread.
- Excellent time management, follow-through skills.
- Has a sense of urgency, has shown the ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.
- Must be able to lift up to 40 lbs.
This job position performs other assignments and performs other duties as deemed necessary by the UWKC. The contents of this job description may change as deemed necessary by the UWKC.