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Part Time Operations Coordinator

Harrisburg, PA

Relocation expenses: Not paid

Associate
Part time

Published on 20 Feb 2019

Expires on 20 Feb 2019

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Part Time Operations Coordinator

Title: United Way of Pennsylvania Operations Coordinator – Part-Time

Reports to: UWP President

Keep UWP’s social media current with information that advances the mission of United Way and implements UWP’s public policy agenda

Maintain content on the UWP public-facing web site, and assure content is fresh for returning visitors

Produce visually appealing materials, which adhere to United Way brand standards, in support of all aspects of UWP’s work

Manage the online registration process, and integration with online payment, for all UWP events, webinars and trainings

Maintain an up to date organizational calendar of events on UWP’s web site

Coordinate and update the UWP member directory for legislators and the public every two years

Support UWP President

  • Coordinate Board of Directors meeting dates and locations, or by conference call when applicable.
  • Distribute board meeting materials by maintaining secure board access web page
  • Scribe minutes and file official documents.
  • Track length of board service and help UWP President maintain balance in board leadership per the requirements of UWP’s bylaws

Support bookkeeping and financial accountability functions including:

  • Open and process mail and invoices
  • Log checks for deposit
  • Collect and transmit credit card receipts to accountant for reconciliation
  • Coordinate membership renewal notices with accountant annually

Support office operations

  • Order and maintain supplies in an orderly and "just in time" manner to include bulk items, postage, copier and general materials 
  • Manage all mailings (simple and bulk)
  • Oversee the phone and office equipment ensuring office needs are met and assisting with troubleshooting for other staff as needed

Organize electronic files and implement UWP document retention policies

Other duties as assigned
 

Minimum Requirements:

Strong oral and written communication

Knowledge of design software or programs such as Canva, Adobe, and/or Publisher

Proficient in all Microsoft products

Understanding of cloud-based systems and VOIP phones for office support functions

Minimal overnight travel required for Annual Conference (2-3 nights).

More information on compensation and benefits available at www.uwp.org