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Nonprofit Bookkeeper and Operations Coordinator

United Way of Wisconsin
Madison, WI

Relocation expenses: Paid

Part time, Contract
3 - 5 years of experience
Bachelor's Degree

Published on 2 Apr 2020

Expires on 11 Apr 2020

Nonprofit Bookkeeper and Operations Coordinator

United Way of Wisconsin is seeking a 20-30 hour bookkeeper/operations staff position to oversee grant reporting, accounting and audit coordination for a growing state association. The manager reports directly to the Executive Director and works closely with program managers.

UWWi seeks a personable individual who is passionate about the United Way and the mission to mobilize communities to advance the common good. Candidates must have exceptional interpersonal skills (1:1 and in groups) and be capable of working independently within a team member driven atmosphere, detail oriented, and possess a broad knowledge and experience in nonprofit bookkeeping and grant financial reporting. Experience with process improvement is desired. A BA/BS degree in a related field (or working towards a degree) and at least 3 years of relevant experience is preferred. Microsoft Office and Quickbook proficiency is required.  Interested candidates should send a letter, resume and salary history to by 3/15/20. EOE.

Salary range depends on experience and is expected to be between $20-$25/hour depending on experience. United Way of Wisconsin offers retirement and PTO to all regular staff positions.


Under limited supervision, oversees and coordinates all financial aspects of the organization, including financial reporting, audits, cash flow, budgets, and reporting for entities managed by United Way of Wisconsin.  Handles sensitive information and participates in confidential conversations.


United Way of Wisconsin (UWWi) is the statewide organization providing member support services to the local and independent United Ways in Wisconsin. Through UWWi member support services, local United Ways in Wisconsin have capacity to individually and collectively build stronger communities.


United Way of Wisconsin is dedicated to support and enrich a strong statewide United Way network that maximizes the capacity of local United Ways to address human needs, improve lives and create lasting positive change across Wisconsin.


The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment. 


  • Keeps Executive Director well-informed of financial operations and recommends resolution of any financial related issues
  • Oversees accounts payable, accounts receivable, payroll and other financial operations for all United Way of Wisconsin managed entities.
  • Prepares monthly financial reports for internal use. Prepares board financial reports quarterly for all United Way of Wisconsin managed entities. 
  • Oversees audit processes, including preparation of all reports and schedules.  
  • Assists in preparing budgets and quarterly forecasts; grant budgets and manages grant financial reporting.
  • Prepares required government reports and filings; ensures accountability with regulatory requirements
  • Maintains financial system including general ledger and internal control processes
  • Ensures adequate levels of insurance ( i.e. General Liability, Directors & Officers)
  • Tracks purchasing and expenditures to budget 

Office Operations

  • Coordinates supply orders and maintenance of office equipment
  • Maintains administrative vendor files including lease, insurance and communication
  • Attends out of office meetings when necessary
  • Other duties as assigned


  • Bachelor’s Degree in a related field, with proven =experience in nonprofit accounting, grant management and office operations. 
  • Proficiency in MS Office and Quickbooks
  • Five (3) years general office experience preferred


Knowledge of:

  • Laws and regulations relating to non-profit organizations; 501c3 and 501c4 rules and compliance
  • Standard office practices and procedures
  • Principles and practices of business data processing

Ability to:

  • Verify the accuracy of data and information
  • Operate a computer and other standard office equipment
  • Organize, set priorities, take initiative and exercise sound judgment within areas of responsibility
  • Perform duties that require high attention to detail and application of rules and specific procedural requirements
  • Interpret, apply and reach sound decisions in accordance with rules, regulations and  procedures
  • Communicate clearly and effectively, orally and in writing
  • Understand and follow written and oral instructions
  • Maintain confidentiality of agency documents and records
  • Maintain a current State of Wisconsin driver’s license and drive a legally registered and insured vehicle for the purposes of work
  • Establish and maintain effective working relationships with UWWi staff, members and others encountered in the course of work


●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.