MLK Day Grant Compliance Coordinator

Vision and Mission:

At United Way of Northeast Florida, we envision a community of opportunity where everyone has hope and can reach their full potential. Our mission is to solve our community’s toughest challenges by connecting people, resources and ideas.

Diversity, Equity and Inclusion is not only valued and demonstrated in our hiring practices, it is a fundamental part of our mission throughout our organization and the communities we serve.

Our Values:

• Teamwork – We work together to accomplish our goals and help each other succeed. 
• Innovation - We are fearless, imaginative trail blazers.
• Mission Focused- We are passionate about our community’s wellbeing and creating lasting change. 
• Integrity – We are honest, transparent and act ethically to create trust. 
• Excellence – We set clear, high expectations for ourselves and our work.  

Purpose of Position:

We are seeking a motivated and detail-oriented individual for a temporary role as an Assistant focused on grant compliance, project budget tracking, and volunteer coordination for an upcoming MLK Day of Service initiative. This project is made possible by an AmeriCorps grant and involves collaboration with United Way and partner agencies. This role is crucial in ensuring the successful execution of the project while adhering to grant requirements and fostering a positive volunteer experience.

Key Responsibilities and Essential Functions:

Grant Compliance:

• Work closely with internal staff and participating partners to ensure reporting compliance with grant guidelines.
• Maintain detailed records of compliance-related documents and activities.
• Collaborate with internal teams and partners to gather necessary compliance information.

Project Budget Tracking:

• Monitor and manage project budgets, ensuring accurate and timely reporting on a regular basis
• Work with agency partners to retrieve and report their receipts on a biweekly basis.
• Collaborate with finance and project’s teams to track expenses and ensure financial compliance.
• Identify and communicate any budgetary concerns or discrepancies.

Volunteer Coordination:

• Assist in the recruiting and supervision of volunteers for MLK Day of Service 
• Ensure that all volunteers have all details of their role in the event prior to arrival
• Provide clear communication and support to volunteers to ensure a positive and impactful experience

Event Support:

• Assist in the overall planning and execution of the MLK Day of Service event, 
• Collaborate with internal and external stakeholders to coordinate logistics.
• Provide on-site support during the event to ensure smooth operations and address any issues.
• Supports breakdown of event, debriefs, after-event communication and reporting

Data Input and Reporting:

• Input volunteer data for reporting purposes after the event.
• Assist in the preparation of comprehensive post-event reports.

Volunteer and Community Engagement Department Support:

• Report directly to the Director of Volunteer and Community Engagement.
• Provide regular updates on compliance, budget, and volunteer coordination activities.
• Collaborate with the United Way of NEFL internal MLK team on any additional tasks related to the MLK Day of Service project.

• Perform other such duties as may be assigned by the supervisory team
• These job responsibilities are to be the main emphasis of this position.  As with every job at United Way, it is not possible to define jobs precisely.  Should the need exist, every person in the organization will assist in any way necessary to assure an efficient and cooperative environment. 

Experience/Qualifications:

• High School diploma/GED 
• A minimum of 1-2 years of experience in related field 
• Proficiency in oral and written communication skills
• Demonstrated proficiency in the use of computer equipment, phones, various software programs and resource file
• Ability to work effectively under stress and maintain productivity and composure under pressure
• Comfortable working in a fast-paced environment
• Adapt readily to changes
• Ability to use good judgment and assessment techniques
• Ability to work with minimal supervision
• Effectively prioritizes work and establishes clear goals in coordination with supervisor 
• Flexibility to work variable shifts within a hybrid, remote environment. 
• Overtime as assigned (if it is a Nonexempt (Hourly) position)
  1. Ability to pass and maintain a Level 2 background check is required and a security background investigation requiring submitting fingerprints to be screened through state law enforcement agencies and the FBI for national criminal history records 
  2. Must pass pre-employment drug screening
• Staff members who drive a vehicle on UWNEFL business must provide proof of a valid driver’s license and current automobile insurance. 
• Keep all activities in line with the core values and contribute to the positive culture of United Way of NE Florida. 
• Actively participate in the broader organizational activities and be a brand steward within the community, outside agencies and/or programs to enhance United Way services to the community.

Compensation and Benefits:

 Competitive Pay – Commensurate with education and experience based on current market

Flexible Schedule – Hybrid working environment with the ability to modify as needed

Vibrant Work Environment – office space in The Jessie in downtown Jacksonville, a nonprofit and community gathering space in a sustainable, state-of-the-art facility with free monthly parking

Purpose – Help United Way transform NEFL into a community of opportunity and hope for ALL people

A fun, challenging, and inclusive culture

General Physical Requirements for Essential Functions of the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and/or hear. Continual use of the hands with wrist and finger movement using a keyboard is required. Specific vision abilities required by this job include long hours viewing a computer monitor screen. The employee may occasionally travel using personal vehicle and/or work outside normal office environment.

This description is not designed to contain a comprehensive inventory of all responsibilities and qualifications required of all team members assigned to this position. It is intended only to describe the key elements relative to each section. Also, duties and/or requirements of this position may be modified, added or deleted at any time. This supersedes all descriptions previously written for the same position. Unique equivalent skills and experience may possibly substitute for required position requirements.

Additional Information:

The attributes listed above represent our current thinking for the role. You can be a great candidate even if you don't fit everything we've described. You can also have important skills we haven't thought of. If that's you - even if you’re on the fence - we encourage you to apply and tell us about yourself! Unique equivalent skills and experience may possibly substitute for required position requirements.

We have built an environment that celebrates the differences in backgrounds and experiences. United Way invests in activities that lead to greater inclusion, diversity, and equity.  We are an equal-opportunity employer and we especially encourage and invite members of traditionally underrepresented communities to apply.

United Way of Northeast Florida is an Equal Opportunity Employer and a Drug Free Work Environment.

UWNEFL reserves the right to adjust work location.