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Manager/Senior Manager, Grant Accounting

Tampa, FL

Relocation expenses: Not paid

Full time
5 - 10 years of experience
Bachelor's Degree

Published on 14 Jul 2017

Expires on 15 Jul 2017

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Manager/Senior Manager, Grant Accounting

Job Title:           Manager/Senior Manager, Grant Accounting
Department:    Operations
Reports to:       Vice President, Finance and Operations
Location:          Tampa
Date:                 June 2017

Summary:        The Manager/Senior Manager, Grant Accounting is responsible for all aspects of the accounting for various government, corporate and private foundation grants, and restricted contributions supporting United Way Suncoast.  This includes working collaboratively across the organization to ensure all grant and restricted funds are properly spent, accounted for, and reported.  

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1.    Review grant general ledgers for allowable expenses, post grant revenue journal entries, and update grant revenue schedules on a monthly basis.

2.    Prepare and submit grant invoices, including any required documentation, to funders on a monthly basis and follow up on outstanding grant payments receivable.

3.    Prepare and file required grant budget reports as needed.  Maintain a schedule of all grant reporting requirements for the organization and work with program managers to ensure all reporting requirements are met on a timely basis.

4.    Monitor budget categories, spending rates and time restrictions to ensure all grants are on track to meet budgeted spending requirements.  Proactively communicate with program staff and others when grant expenses are not on track to meet budget requirements.

5.    Work collaboratively with the Director, Grants Writer and other staff members in Community Impact and Resource Development to create grant budgets for grant applications.

6.    Work closely with the Director, Grants Writer to create, execute, and review organization-wide grant management policies and procedures.

7.    Review restricted revenue reports in the Andar system on a monthly basis.  

8.    Track restricted revenue uses and release temporarily restricted revenue on a monthly basis.

9.    Review and approve all invoices and other AP expense coding on a weekly basis.

10.    Complete the following monthly closing tasks:
a.    Prepare and post payroll journal entries
b.    Prepare and post benefits journal entries
c.    Run monthly employee cost allocations in the MIP system

Supervisory Responsibilities:  None.  May provide staff training and guidance as required.

Qualifications:  The following requirements are representative of the knowledge, skill, and/or ability required to perform the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 
•    Bachelor's degree from four-year college or university in accounting or related financial field; minimum 5 - 7 years of related experience.  
•    Knowledge of generally accepted accounting principles; fund accounting, auditing, fiscal management; automated accounting systems and data processing inter relationships.
•    Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing. Strong work ethic, commitment to accuracy and a team player.

Interpersonal Skills:
•    Experience working in collaborative environments and cross functionally to achieve goals. Excellent communication and problem solving skills. 
•    Establish and maintain cooperative relationships with those contacted in the course of work.
•    Well-developed interpersonal communication skills. Demonstrated ability to communicate effectively orally and in writing and to effectively relay information and respond to questions from internal staff with tact and diplomacy. Develop and maintain effective internal customer service.
•    Problem-solver and self-starter who initiates solutions; collaborates and negotiates effectively with team members, partners, and stakeholders. 

Mathematical Skills:
•    Requires strong mathematical skills of addition, subtraction, multiplication and division; ability to compute rate, ratio, percent and draw and interpret graphs; and advanced mathematical skills as described in accounting responsibilities.

Reasoning Ability:
•    Ability to solve routine problems within standardized policies and procedures. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.  Requires independent initiative under both specific and general supervision.

Computer Skills:
•    Requires intermediate to advanced knowledge and application of word processing, spreadsheet and presentation computer software in P.C. environment.  Intermediate knowledge of databases and email software programs.   Experience with general ledger software.    

Other Skills and Abilities:
•    Highly organized and attention to detail.  Ability to maintain confidential information is critical to this position.  Ability to write letters in a professional manner.
•    Strong project management, process improvement, or other applicable experience.
•    Problem-solver and self-starter who initiates solutions; collaborates and negotiates effectively with team members, partners, and stakeholders. 

Licenses:  Valid Florida Driver’s License

Other Qualifications: Ability to travel to DeSoto, Hillsborough, Pinellas, Manatee, and Sarasota counties and other offsite locations as required.

United Way Suncoast is an equal employment opportunity employer and does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information or any other characteristic protected by law. This nondiscrimination policy extends to all terms, conditions and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions. United Way Suncoast will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit, talk and/or hear.  The employee is frequently required to use finger and hand motions and occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move objects up to 20 lbs. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Employee primarily works in a normal office environment under moderate heat and noise levels, with extensive in-the field activities within the Suncoast area.