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Institutional Grants Associate

San Francisco, CA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Bachelor's Degree
$41,000 to $50,000 per year

Published on 31 Dec 2019

Expires on 31 Dec 2019

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Institutional Grants Associate

An Equal Opportunity Employer Committed to a Diverse Workforce

Department: Development
Reports to: Senior Director, Institutional Giving
Classification: Union Support
Closing Date: Open until filled


The United Way Bay Area (UWBA) is leading a network of corporations, government agencies, nonprofits, and individuals to create lasting change for Bay Area residents and families.  With a history that spans over 90 years and programs that tackle the issue of local poverty from every angle, UWBA is uniquely positioned to mobilize and motivate all sectors of the community toward the vision of ending the cycle of poverty. 

As UWBA responds to cultural shifts in the workplace, fundraising, and digital communications, it is guided by core values of innovation and results-driven creativity. Through a variety of existing and emerging initiatives, UWBA seeks to both strengthen and reimagine its work at all levels in order provide more and better opportunities for struggling Bay Area residents.

For more information about UWBA, please visit

The Opportunity:

 United Way Bay Area (UWBA) seeks a creative and detail-oriented writer to join its Institutional Giving team. This position provides vital Development Department support, coordinating the creation and development of proposals and reports for UWBA’s robust institutional (corporate, foundation, and government) giving program. This role will help manage a portfolio of existing institutional funders who support UWBA’s priority programs and objectives. The Institutional Giving Associate will report to the Senior Director of Institutional Giving and work closely with the Community Impact Team and Finance Team to coordinate and execute all aspects of institutional giving work.

What you’ll do: 

•Maintain a yearly calendar and prospect list. 
•Create proposals and reports for existing institutional and corporate funders. 
•Coordinate closely with Grants Administrator to prepare comprehensive budgets for proposals and timely, accurate financial reporting. 
•Manage grant prospects, research, final reports, and communication in Salesforce database. 
•Liaise with finance department to record gifts, acquire needed gift documentation, and establish payment schedules.
•Build and maintain relationships with corporate, foundation, and government grants administrators. 
•Create “boilerplate” for annual general operating support grants.

Who you are:

The ideal candidate will have exceptional writing skills and the ability to work with a broad range of people, as the role will be a point of contact for multiple departments. This is an excellent position for someone who is interested in gaining a 360-degree view of Institutional Giving work and developing corresponding skills to become a professional grant writer.  

•Non-profit/philanthropic development experience preferred but not required. 
•Strong writing and research skills (a writing sample will be required).
•Ability to manage multiple tasks simultaneously and to work under time constraints and meet deadlines. 
•Strong interpersonal communication skills and the ability to interact effectively with all levels of internal and external staff. 
•Detail-oriented, organized, and committed to excellent customer service.
•Must be a self-starter, have a strong work ethic, be results-oriented, and deadline driven. 
•Strong computer skills including above average competency in Word and Excel, plus comfort with and knowledge of database navigation; Salesforce experience a plus. 
•Support an inclusive environment and value the individual traits, skills and talents of all staff, volunteers, and donors. 
•Four-year college degree desired or equivalent work experience. 

Salary: $48,000.00 - 52,000.00 Salary Non-Exempt

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
UWBA does not discriminate on the basis of race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. UWBA will consider qualified applicants with criminal histories in the manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation in order to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.

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