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Human Resources and Payables Coordinator

Hartford, CT

Relocation expenses: Not paid

Associate
Full time
3 - 5 years of experience
Associate Degree
$41,000 to $50,000 per year

Published on 31 Oct 2021

Expires on 31 Oct 2021

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Human Resources and Payables Coordinator

 

About Us

United Way of Central and Northeastern Connecticut is one of more than 1,100 autonomous United Ways in our nation and nearly 1,800 community-based United Ways in 45 countries and territories. We have the unique ability, vision, and resources to bring together diverse stakeholders around a community vision of creating positive change to achieve long-lasting results for children and families. Our Workplace Giving team helps to raise awareness of United Way’s work and the impact can all make together for local children and families.

Our Mission

To engage and bring together people and resources committed to the well-being of children and families in our community. 

Our Vision

A community where opportunities are available for every child to succeed in school and for every family to achieve financial security.

Our Values

In pursuing our mission, the following principles guide our relationships with stakeholders, including our donors, volunteers, partners, employees and the communities we serve:  a belief that respect, equity, diversity and inclusiveness make us stronger; engaging others with professionalism and quality support; seeking creative and sustainable solutions to pressing social challenges;  maintaining the highest standards of personal and organizational honesty in order to ensure stewardship of donors’ dollars; being proactive and responsive  through consistent communication; and, delivery of high-quality services and effective measurement of results to ensure efficiency and innovation.

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Join Our Team! Career Opportunity

The Human Resources and Payables Coordinator is responsible for applying the principles of human resources/payroll and finance to support gathering of financial information of United Way of Central and Northeastern Connecticut (UWCNCT), analysis, preparation, interpretation, and data/process integrity.

Responsible for payroll and accounts payable processing for United Way of Central and Northeastern Connecticut (UWCNCT). This is a 30 hours per week position with shared responsibility for human resources and finance responsibilities.

What you’ll do:

Payroll:

  • Responsible for payroll of < 50 employees for bi-weekly period
  • Entering of new hires, employee changes voluntary deductions in the payroll system
  • Processing of manual checks such as terminations and discrepancies
  • Prepare and process hourly and salaried bi-weekly payrolls
  • Prepare and process garnishments, benefit elections, float, pledge, and vacation adjustments.
  • Calculate new hire pay, termination pay, and any required merit increase or adjustment to normal pay
  • Calculate annual merit increases as requested
  • Ensure that computing, withholding, and deductions are done correctly
  • Trains and supports staff on time and attendance inquires.
  • Ensures the accuracy of W-2 through an annual audit.
  • Update payroll communications and TLO Instructions on the Intranet

Human Resources:

  • Administering employee health and welfare plans during open enrollment.
  • Acting as a liaison between employees and insurance providers.
  • Resolving benefits-related problems.
  • Administering health and welfare plans, including enrollments, changes, and terminations.
  • Assisting with the recruitment and interview processes.
  • Assisting with new employee hiring paperwork processes.
  • Process and maintain all status reports and pay changes.

Accounts Payable:

  • Assures timely and accurate processing of accounts payable data.
  • Processes weekly Philanthropy Fund payments (as directed by Resource Development department).
  • Processes (for distribution) all donor designations from various campaigns.
  • Tracks vendor information for annual 1099 production. Responsible for year-end processes including confirming 1099s.
  • Approves and initiates required bank account transfers.
  • Maintains quality and consistency of vendor information within accounting software.
  • Assures timely and accurate processing of State of Connecticut unclaimed cash procedure annually.
  • Responds to audit mailings for partners agencies and various other 501c3 organizations
  • Coordinates and resolves outstanding checks on a quarterly basis.
  • Update WFS bank account ledger.
  • Prepare annual unclaimed property report for State of CT.
  • Prepare Invoices for sponsorships and other revenues.
  • Assures the accuracy of payable data within Seneric and StratusLive.
  • Coordinates incoming mail for Finance ensuring priorities are addressed on a timely basis.
  • Contributing to team effort by accomplishing related duties as needed.
  • Create President and Chief Executive Officer quarterly expense report.
  • Distribution of United Way employee matching funds as needed.

Accounts Receivable:

  • Assists with processing and researching issues on company, donor, and agency accounts; communicates resolutions with companies, internal staff, donors, agencies, and other United Ways to address problems.
  • Research donations to agencies that have closed and to non-valid 501c3 organizations. Redirects gifts as directed by donor.
  • Adheres to finance department audit controls and procedures.

Other Functions:

  • Coordinates incoming mail for finance ensuring priorities are addressed on a timely basis.
  • Performs other duties as required.

About you:

  • Associate degree in accounting, finance, business preferred.
  •  Minimum of three to five years related business experience with payroll, accounts payable and accounts receivable processing required. 
  • Knowledge of ADP payroll system.
  • Ability to calculate and analyze figures and amounts such as discounts, interest and percentages required.
  • Proficiency in Microsoft Office Suite required, and Microsoft CRM preferred.
  • Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions.
  • High degree of ethics and ability to maintain confidentiality required.
  • Excellent communication skills; able to communicate effectively and articulately in writing and orally.
  • Ability to relate well with people from diverse groups.

Application Information

Qualified applicants should submit a resume and a cover letter describing 1) their qualifications and experiences 2) salary requirements, and 3) how they learned about the position to:

 United Way of Central and Northeastern CT

 Human Resources

 30 Laurel Street

 Hartford, CT 06106

 Email: positions@unitedwayinc.org   No phone calls please.

United Way of Central and Northeastern Connecticut is an equal opportunity employer M / F / D / V.

Frequently cited statistics show that women and members of structurally marginalized and/or underrepresented groups apply to jobs only if they meet 100% of the qualifications. United Way of Central and Northeastern Connecticut encourages you to break that statistic and to apply. Few candidates will likely meet 100% of the qualifications. We look forward to your application.

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.