Job Title: Human Resources Administrative Manager
Reports to: Vice President, Talent and Organization Development
Location: Tampa with Regional Responsibility
Date: August 2018
Summary: Reporting to the Vice President of Talent and Organization Development, the Human Resources Administrative Manager is responsible for implementing Human Resources (HR) policies and programs and managing key aspects of employee relations and development. He/she is also responsible for benefit management, recruitment support and providing customer service and answering a variety of employee inquiries related to Human Resources. In addition, the position manages the orientations, HR files and job posting websites for the HR functions for the entire Staff.
The HR Administrative Manager, under the direction of the Vice President, Finance and Operations, is responsible for all payroll services.
Key areas of Accountability Include:
- Responsible for payroll administration, including collecting and accounting for timesheets and processing the bi-weekly payroll file within the ADP TotalSource system. Play a key role in the planning and implementation of the move to an electronic time keeping system within ADP and the on-going administration.
- Responsible for PTO administration, including recording used PTO bi-weekly, calculating pro-rated PTO banks for new employees, calculating PTO payouts for terminated employees, updating balances within ADP TotalSource as needed, and responding to employee inquiries.
- Responsible for benefits administration, including processing new employee elections, reviewing monthly invoices for accuracy, managing the annual open enrollment process, working with the benefits broker to maintain the GIS Benefit online enrollment system, managing all employee deductions within ADP TotalSource, and answering employee questions.
- Serves as the administrator for the ADP TotalSource system, entering new hire information, maintaining employee data, entering updates, and processing compensation changes.
- Responsible for completing employment verifications and generating ad hoc HR or payroll reports as needed.
- Works with Managers and the Vice President, Talent and Organization Development to ensure all staff job descriptions are updated, appropriately graded within the compensation structure and meet all organizational requirements.
- Manages postings for job openings and work with hiring managers in the hiring process including offer letters, on-boarding and the establishment and maintenance of candidate files.
- Supports the Vice President, Talent and Organization Development in identifying, developing, implementation and tracking training needs. Specifically develop, deliver or support identified HR Lunch and Learns.
- Responsible for upkeep of HR calendar, including key areas of performance management and other time sensitive HR projects.
- Works with the Vice President, Talent and Organization Development on supporting organizational change efforts.
Supervisory Responsibilities: None
Qualifications: The following requirements are representative of the knowledge, skill, and/or ability required to perform the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Minimum bachelor’s degree, with a combination of 3 years business knowledge and HR experience preferred. Professional of Human Resource (PHR) and SHRM Certified Professional (CP) certification desired. A combination of education and work experience will also be considered. Payroll experience required. Human Resources assistant experience a plus.
Language Skills: Ability to effectively relay information and respond to questions from internal staff. Requires well-developed interpersonal communication skills, tact and diplomacy to develop and maintain effective internal customer service.
Mathematical Skills: Requires basic mathematical skills of addition, subtraction, multiplication and division. Ability to compute rate, ratio, percent and draw and interpret graphs.
Reasoning Ability: Ability to solve routine problems within standardized policies and procedures. Ability to interpret a variety of instructions furnished in written, oral, or schedule form. Requires independent initiative under both specific and general supervision.
Computer Skills: Requires intermediate to advanced knowledge and application of Microsoft Office Suite programs.
Other Skills and Abilities: Highly organized and attention to detail. Ability to maintain confidential information is critical to this position. Ability to write in a professional manner.
Licenses: Valid Florida Driver’s License with a driving record that meets insurance requirements.
Other Qualifications: Ability to travel to other offsite locations as required.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use finger and hand motion and occasionally required to stand, walk and reach with hands and arms. The employee must frequently lift and/or move objects up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee normally works in office environment under moderate heat and noise levels with moderate in-the-field activities within the Suncoast area.
United Way Suncoast is an equal employment opportunity employer and does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information or any other characteristic protected by law. This nondiscrimination policy extends to all terms, conditions and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions. United Way Suncoast will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.