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HMIS Systems Administrator - Continuum of Care

United Way of the Battle Creek and Kalamazoo Region
Kalamazoo, MI

Relocation expenses: Negotiated

Full time
5 - 10 years of experience
Bachelor's Degree

Published on 26 Feb 2020

Expires on 26 Feb 2020

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HMIS Systems Administrator - Continuum of Care

Are you passionate about making a difference in the lives of those who live in our communities?

The United Way of the Battle Creek and Kalamazoo Region (UWBCKR) gathers community support year-round to achieve our regional goals in Education, Income, Health and Basic Needs. This past year we raised $10M and engaged more than 6,000 volunteers to fuel the movement to change the story in communities throughout our region…one life at a time.

Position Summary:  The Continuum of Care (CoC) for Kalamazoo County is a planning and coordinating body with big aspirations—that all Kalamazoo County residents have the opportunity to live in safe, healthy, affordable homes in a thriving community.

The HMIS System Administrator is an associate director level position that provides oversight and guidance for the day-to-day operations of the Kalamazoo County implementation of the Homeless Management Information System (HMIS) which consists of HMIS planning, budgeting, on-going training and technical support for agency administrators and end users.  This is a full time, grant funded, exempt position based in the United Way of the Battle Creek and Kalamazoo Region’s Kalamazoo office.

Job Duties:

• Oversees the functions of the HMIS
• Adheres to all State of Michigan and Coalition HMIS policies, practices and procedures
• Handles operation of the CoC’s HMIS in compliance with and meeting the data and reporting requirements of HUD/HEARTH Act
• Supports the data and strategy needs of the CoC Board and Subcommittees by producing data-focused reports and recommendations for planning purposes, grants, special projects, and to impact public policy
• Guides system development by refining the local HMIS policies to respond to local need, along with state and federal mandates
• Leads/coordinates HMIS data gathering, analysis, reporting, and formulating recommendations to CoC Board and Subcommittee membership, funders, other community systems, and as directed
• Reviews data quality reports and analysis on a regular basis, building capacity across CoC membership, and implementing corrective action procedures for participating agencies
• Provides support and assistance to the CoC Coordinator and CoC Director for relevant HMIS related CoC activities
• Submits all local, state, and federal reports, including but not limited to: Michigan Coalition Against Homelessness (MCAH) annual count, Point in Time (PIT), Housing Inventory Count (eHIC), Longitudinal Systems Analysis, HMIS Annual Performance Report (APR), System Performance Measures
• Researches, analyzes and formulates recommendations on housing, homelessness and other related data topics for the CoC
• Attends meetings, workshops, seminars and conferences related to housing, HMIS, and CoC purpose and objectives; communicates system updates/changes to appropriate CoC membership staff, and makes recommendations for system improvements and targeted training for HMIS users based on knowledge gained
• Performs other duties as assigned


• Bachelor’s degree required; Master’s degree preferred
• Demonstrated computer and technology experience specific to database management, data extractions using queries and filters, data analysis methodologies, and data visualization tools
• Knowledge of and connections with the social service (specifically housing/homeless) and not for profit sector
• Demonstrated skill and experience in coordinating multiple projects effectively within deadlines
• Demonstrated written and group facilitation skills
• Ability to analyze data, prepare clear reports, refine complex information into key themes, and formulate recommendations
• Capacity to multi-task with high level attention to detail
• Self-directed with ability to integrate tasks into the whole
• Technical skills with MS Access, MS Excel and SQL
• Experience with an HMIS or comparable database.
• Advanced understanding of issues facing people in poverty and crises, with a commitment to assist individuals and families achieve stability, health, wholeness, and independence

Physical Requirements:
This position primarily works in an office environment, but frequently requires attendance at off-site events.  It requires frequent sitting, standing, walking, and lifting and may require the ability to use a computer for extended periods.  Local travel is necessary, so the ability to travel as needed is required.  Occasional lifting of no more than 30 pounds is required.

Reports to the Continuum of Care Director

Candidates should apply with cover letter and resume by February 26, 2020, to:

United Way of the Battle Creek and Kalamazoo Region is an Equal Opportunity Employer and is committed to the principles of equity, diversity, and inclusion