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Grant Coordinator

Hartford, CT

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Bachelor's Degree
$41,000 to $50,000 per year

Published on 27 Jan 2023

Expires on 28 Feb 2023

Grant Coordinator

Join Our Team! Career Opportunity

United Way has an immediate opening for a Grant Coordinator to perform both pre and post award duties as assigned by the Chief Financial Officer.  The Grant Coordinator collaborates with multiple departments across the organization to develop and manage the grant lifecycle process. Key responsibilities include grant account maintenance, monitoring budgets, preparing invoices, tracking payments, and preparing financial reports. This position provides high level customer service to cross functional departments are interpersonal skills are highly important as well as attention to detail.


Applicants must have the ability to be responsible for the following:

  • Providing administrative guidance and support to project leads related to pre-award (proposals) and post-award (monitoring budgets, revenue, expenses, reporting, award terms and conditions etc.) functions.
  • Monitoring expenditures for allowability and compliance with awarding and institutional policies.
  • Liaising with project leads in preparing budget revisions, carryforward, and no cost extension requests.
  • Ensuring accurate creation, modification and/or closing of grant award accounts.
  • Providing department support including grant kickoff meetings and ongoing communication about invoicing, monitoring of grant budgets, staff level of effort/time tracking and compliance.
  • Reviewing and ensuring grant terms and conditions, in addition to financial policies, are effectively communicated award to staff.
  • Preparing and/or submitting requests for payments and detailed financial reports, with supporting documents, per the grant award terms, using required systems.
  • Ensuring payments are received, including collections for past due invoices.
  • Responsible, together with project leads, for preparing and submitting timely closeout reports and maintaining all supporting documentation including any cost transfers, reconciliations, justifications, or cost share commitments.
  • Performing internal audit of grant documentation and assisting with external audits.
  • Ensuring record retention in accordance with award terms and organizational policies.
  • Liaising and key communicator between finance and cross-functional program leads.
  • Working with the finance team to ensure grant restrictions, advance payments etc. are properly reflected in the general ledger.
  • Maintaining folders, records, and master list/calendar of grant details in SharePoint.
  • Additional duties as assigned.

About you:

The Grant Coordinator must be committed to the mission, values and overarching goals of United Way including a strong commitment to racial equity.  We expect the Grant Coordinator to have the following qualifications.

  • Bachelor’s degree and one (1) or more years of experience in grant administration; OR an equivalent level of education, training, and experience.
  • Ability to take initiative and work independently.
  • Ability to work in a fast-paced environment and juggle multiple priorities and adjust quickly to changing conditions. Ability to meet assigned deadlines.
  • Excellent written and oral communication; attention to detail, accuracy, and organizational skills are essential.
  • A solid understanding of budget development and management.
  • Excellent customer service skills with the capability to work with all levels of the organization and external grantors.
  • Creative problem-solving and planning skills, including an ability to think strategically on both organizational and systemic levels over multi-year horizons.
  • Proficiency in Microsoft Office Suite required; proficiency with CRM software preferred.
  • Hybrid schedule available

●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.