Position Title: Grant & Contract Specialist
Supervisor: Chief Financial Officer (CFO)
Directly Reports to: CFO
Classification: Full Time Exempt
Salary Range: $48-58K Commensurate with Experience
Application Deadline: 5:00pm September 29, 2023
Submit Cover Letter and Resume: Lisette@unitedwaylee.org
ABOUT UNITED WAY OF LEE, HENDRY and GLADES
United Way of Lee, Hendry, and Glades (UWLHG) is a volunteer driven organization dedicated
to improving the quality of life for all people in our community. This is accomplished through
fundraising, fund distribution (90+ partners), community building, volunteer advancement, and
information and referral. UWLHG is a $18 million nonprofit social services organization, with
70+ employees in five locations with the main campus being located at 7273 Concourse Drive,
Fort Myers, FL. The majority of funding is from private donations although UWLHG also
receives local, state, and federal grants.
Job Summary
The Grant & Contract Specialist is the liaison between departments for all grant activity:
responsible for providing specialized support in the areas of grants and contracts, while
coordinating grant activities internally between departments and externally with the various
grant funding sources. Duties related to this position focus on pre-award financial and
contractual review; post-award grant compliance, monitoring, and timely comprehensive data
management; grant budgeting; grant and financial reporting; grant closing activities. This
position serves an important role as the main link between the Grants and Contracts
Department, United Way 211 and the Finance Department. While the position is embedded in
the Finance Department and supervised by the Chief Financial Officer, it works very closely with
the Director of Grants and Contracts and United Way 211. This position will also serve as the
interdepartmental liaison throughout UWLHG in relation to Grants and Contracts.
Key Responsibilities/Essential Functions
Review of grant related contracts and agreements for compliance, clarity of
responsibilities and obligations (deliverables)
Data compilation and preparation for reporting
Inter-departmental communications to ensure successful timeline and goal achievement
Communicate and manage Grant/Contract workflow
Actively participate in review process for potential new Grants/Contracts
Preparation of financial grant reports and schedules (including those needed for audit
purposes)
Pre-award budget development and post-award budget revisions
Grant invoicing and drawdowns
Develop and apply grant related cost allocation methods
Support program staff as necessary in delivering grant requirements
Other support to the Finance Department, as necessary
Direct Reports – None
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities,
duties, or responsibilities required of the employee. Duties, responsibilities, and activities may
change with or without notice.
Qualifications
Required:
- Bachelor’s Degree in accounting, finance, business, or other related field and
preferably business law.
- 2+ years’ experience in grant administration, contracts and/or accounting.
- Thorough knowledge of general Grant/Contract language and expectations.
- Strong computer literacy; proficient in Microsoft Office 365, particularly Excel.
Preferred:
- Practical knowledge of 2CFR Part 200 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards).
- Experience with Federal and/or State Funded Grants/Contracts.
Desirable:
- Seminars or courses in grant administration and accounting.
- Experience with Abila/MIP non-profit accounting software.
Skills and Abilities:
- Strong organizational skills with advanced attention to detail and timelines and
ability to manage multiple grants simultaneously.
- Ability to clearly communicate processes and procedures required in grant
administration.
- Flexible and highly responsive to the sense of urgency of others.
- Solution oriented and productivity driven with a focus on measurable results.
- Ability to work independently and set priorities. Also works well in a team
environment across multiple departments and funding partners. Assertive and
persuasive as necessary while maintaining positive and productive relationships.
- Commitment to United Way values and beliefs about partnership and collaboration.
Physical Requirements & Working Conditions
Physical Demands: The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit for long
periods of time, talk, and/or hear. The employee is frequently required to use finger and hand
motion and occasionally to stand, walk, and reach with hands and arms. The employee must
frequently lift and/ or move up to 30 pounds and occasionally lift and/or move up to 40
pounds. There may be additional physical requirements associated with department
meetings/events. Specific vision abilities required by this job include close vision, distance
vision, depth perception and ability to adjust focus.
Requires talking, hearing, and visual acuity sufficient to perform these major functions.
Occasionally, the work of this position is spent at offsite meetings, or event locations within
Lee, Hendry, or Glades County.
Licenses- Valid Florida Driver’s License.
Work Environment: The work environment characteristics described here are representative of
those an employee encounters while performing essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. This job operates in a professional office environment, including occasional off-site
venues, and outside event areas in various weather conditions. This role routinely uses
standard office equipment such as computers, phones, and photocopiers.
This is a full-time position. Days and hours of work are Monday through Friday, 8:00a.m. To
5:00 p.m. Some evening and weekend hours may be required as job duties demand.
United Way is an equal employment opportunity employer and does not discriminate against
any person because of race, color, creed, religion, sex, national origin, disability age, genetic
information or any other characteristic protected by law. This nondiscrimination policy
extends to all terms, conditions, participation in all company-sponsored activities, and all
employment actions. United Way will make reasonable accommodations for qualified
individuals with known disabilities unless doing so would result in undue hardship.
Terms of employment are subject to satisfactory negative drug testing as part of our drugfree
workplace program. Level II background screening may be conducted because of the
nature of the position. Applicants may be asked to take an online skills assessment.
Additional Information:
UWLHG is an exceptional workplace that can provide you with:
Opportunity to work with smart, passionate and enthusiastic team members and volunteers
Working with diverse staff and other constituents
Culture of high-performance expectations and accountability
Exciting and challenging work
Opportunity to help solve the community’s toughest problems
Competitive pay that is commensurate with demonstrated successful performance and
experience
Paid Health and Dental Insurance for employee, 401k, and Monthly Accrued PTO