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Grant Administrator

United Way of Northern Utah
Ogden, UT

Relocation expenses: Not paid

Full time
3 - 5 years of experience
$51,000 to $60,000 per year

Published on 6 Apr 2023

Expires on 5 Apr 2023

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Grant Administrator

United Way of Northern Utah Mission: We Unite people and organizations to build healthy, stable and well-educated communities where individuals, families and neighborhoods thrive.

Title: Grant Administrator 

Reports to: Director of Resource Development (DRD)

Goal:  More than a fundraiser, United Way of Northern Utah (United Way) creates opportunities for people in our community to work together to improve the health, education, and financial stability of every person. We move quickly to meet changing needs in our community and need strong team members to assist with mission advancement.  We are seeking an experienced Grant Administrator, in this role you will craft innovative and unique funding proposals for government and educational agencies, corporate giving programs, and foundations in a timely, professional, and effective manner. You will be responsible for complete grant management including research, writing, submission, and reporting. 

Key Responsibilities:

  1. Develop and manage a comprehensive grant plan to support annual funding needs as identified by the CEO, Controller, and Director of Resource Development. 

  2. Lead the writing and submission of grant proposals, applications, LOIs, and reports.

  3. Collaborate with program teams to develop grant objectives and measurable outcomes.

  4. Support programs writing for department funding through coaching, proofreading, and editing grant applications. 

  5. Identify and research grant funding opportunities to grow revenue. Actively seek out competitive and non-traditional grant funding opportunities.

  6. Assist in the development of the annual budget and forecast of grant funding. 

  7. Assist in the tracking of grant budgets and associated financials.

  8. Serve as the primary liaison with grantors for pre-award and post-award activities. 

  9. Initiate and cultivate productive, positive relationships with grantors.

  10. Manage and maintain the grant filing management system. 

  11. Work closely with accounting and finance to ensure accurate financial reporting and procedural compliance on grants and sub-awards. 

  12. Work with finance staff to assure that grants are managed properly and dollars are spent in accordance with donor intent and grant award. 

  13. Actively participate in team meetings, workgroups, and organization-wide initiatives. 

  14. Serve as a liaison between leadership and programs on any issues regarding grants. 

  15. Coordinate debriefs with funders on rejected proposals. 

  16. Other duties as assigned.



  • United Way Worldwide mission, core values, and professional competencies 

  • UWNU’s mission, vision, values, purpose, objectives and roles

  • UWNU service area  (including assets, challenges, community demographics, organizations, existing programs, and services, etc.)

  • An understanding of the various departments in United Way

  • Non-profit fundraising and donor moves management process

  • Public, private, and non-profit systems

  • An understanding of the evolution of individual, organizational, and community change


  • 2+ years of nonprofit grant writing and/or fundraising experience 

  • Bachelor’s degree, or equivalent work experience (5+ years of fundraising/nonprofit) 

  • Proficient knowledge of English usage, spelling, grammar, and punctuation

  • Proficient knowledge of modern office procedures, methods, computer equipment, and word process, spreadsheet, and database programs 

  • Proficient knowledge of the fundamental principles and procedures of tracking, organizing, and keeping records

  • Skills in organizing one’s own time and workload and to work effectively

  • Skills in coordinating with others on complex assignments

  • Skills in typing at a speed necessary for successful job performance

  • Skills in performing routine mathematical calculations, budgeting, and cost analysis

  • Ability to communicate effectively through interpersonal and written communication, active listening, and presenting to varying audience

  • Ability to understand and carry out oral and written directions

  • Ability to maintain mental capacity which allows for effective interaction and communication with others

  • Self-starter - requiring little to no supervision 

  • Experience managing and synthesizing information to plan, prioritize, and implement work

  • Ability to establish, maintain, and develop strong working relationships

  • Strong personal integrity, as well as a professional demeanor     

Preferred Requirements:

  • Master’s Degree

  • 5+ years of nonprofit grant writing and/or fundraising experience

Wage: $45,000-$60,000 based on experience and qualifications
Location: Ogden, Utah
Hours: Full-time, exempt
Benefits: A comprehensive benefits plan includes vacation, sick, holidays, health, dental, vision, and life and an organization-matched 403(b) plan of up to 10% after one year.

How to apply: Send a cover letter and resume to Melissa Kloz,

Closing date: April 5, 2023